You deserve to soak in every moment on your wedding day, and be pampered! 🤩
⭐️ 2024 and 2025 BRIDES ⭐️
If you book any wedding service with me in June for a 2024 or 2025 wedding, you get:
📷 Complimentary wedding content creation of minimum 6 hours with @capturedbts (valued from $800)
💆🏻♀️ Complimentary pamper package for the bride (foot soak, facial mask, facial massage, hand and arm massage, scalp massage) with @__beautybymarisa (valued at $150)
➕️ PLUS $50 off for every bridesmaid who gets a pamper package with the bride! (Minimum 2 bridesmaids).
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How to be eligible for this offer?
🎉 You need to book your complimentary 1st call with me by 30th June 2024. And be present in our 1st call together.
How to book your 1st call with me?
🎉 You can directly book our 1st call via link in bio (specify wedding planning pro/wedding planning/wedding management), OR
🎉 Send me a DM and mention my JUNE offer!
How to claim this offer after your 1st call with me?
🎉 Can only be claimed once you officially book with me by signing our service agreement and paying your booking fee.
T&C’s
🔸️ This is only for weddings in 2024 and 2025.
🔸️ Locations in Sydney, Australia.
🔸️ You must know your wedding date.
🔸️ Special Events by Tracey (ie. me) needs to be available on your wedding date.
🔸️ Minimum hours of wedding management package with wedding content creation are 6 hours.
🔸️ Minimum hours of wedding planning and wedding planning pro packages with wedding content creation are 10 hours.
🔸️Needs to be the same number of hours for on the day wedding coordination by me and wedding content creation.
🔸️1st call has to be a video call.
➕️ Follow me @specialeventsbytracey if you want to know me first. 😊
🥳 Creating VIBES 🥳 at a kids birthday party, for kids and adults 😂
🦸♂️ At this time of recording, the kids entertainer @superheroes_inc just finished 1 hour of entertaining the kids (and getting adults involved, entertained and amused 😂).
🥪 If the adults and parents weren’t watching Mario running around with the kids, the adults had a chance to eat and mingle with other adults at the same time.
☕️ The coffee cart @thecoffeecountersydney was a 🌟 BIG HIT 🌟 for adults, as they had their (several) shots of caffeine for the day, whether it be iced coffee, hot coffee, and even babycino’s for the young kids.
And here I was, overlooking the entire space to determine when it is best to smoothly move on to getting the cake cut 🎂.
Video by: @capturedbts
➕️ Follow me @specialeventsbytracey to know about great food, great entertainment and great vibes ✌️ for weddings and events.
#specialeventsbytracey #kidsparty #kidspartyidea #kidspartyplanner #kidspartyinspo #partyplanner #sydneykidsparties #sydneypartyplanner
That exciting feeling of being engaged has passed 😅. Now what? 🤔
Wedding planning sounds like a hike on the mountains - there is a lot of involvement and organising that takes place for the wedding itself to happen!
And planning for your wedding can be extremely overwhelming, especially when you have no idea where to start. 😵💫
First of all … it is NOT a race 🙅🏻♀️
There is no rush to get married (generally).
But I will tell you 3 things to do after you are engaged:
1️⃣ Have a wedding discussion with your partner.
Communication is so important from the very beginning, to make sure that you are both on the same page. Otherwise, there can be arguments and confusion in the future.
Things to talk about include: your wedding budget, your bridal party, what you want (and don’t want), inspiration, and deciding on a wedding date. (There is a lot of brainstorming in this discussion, so definitely make it a date 🍷)
2️⃣ Pick a date.
Recent data has found this is not as important anymore and that wedding couples are flexible with dates.
However, I personally find this important earlier on because when you are booking with your vendors, the FIRST thing they will ask is: “what date is your wedding?”. Vendors cannot commit if you don’t have a date booked because they themselves already have dates booked in advance for other weddings and events. So vendors can’t confirm with you if they are available or not when you don’t have a wedding date!
3️⃣ Book a venue.
Number 2 also applies to venues. And venues get booked out far in advance! (Especially if you are looking for a weekend wedding).
So I recommend inspecting your very shortlisted venues and book as soon as you make a decision on your venue(s).
Video by @capturedbts
➕️ Follow me @specialeventsbytracey for more wedding advice and reassurance. And feel free to sus me out if we are a great fit for your wedding and events!
#weddingtip #sydneywedding #sydneyw
👀 MARIO KART FAVOUR BOX IDEA 💡
If you have played (and/or love Mario Kart), you will get the reference!
This is all based on Mario Kart 8 Deluxe.
These favour boxes revolved around the item boxes that get picked up during the Mario Kart race. When you pick up an item box, you get a randomised item that you use either on yourself (as an advantage), or onto other racers (to slow them down). 😂
Items that you can get as a racer from the item boxes in Mario Kart 8 include:
🔸️ Mushroom (➡️ Makes you drive faster for a few seconds)
🔸️ Red shell (➡️ Thrown to the racer in front of you and stops them in their tracks for a few seconds)
🔸️ Green shell (➡️ Aimlessly moves forward 🙄)
🔸️ Blue shell (➡️ Aims only to the racer coming first and stops them in their tracks for a few seconds)
🔸️ Piranha Plant (➡️ “Bites” racers as you race past them)
🔸️ Flower (➡️ Shoots fireballs to racers)
All these items from item boxes are fondant cookies, and to maintain the theme, each item was randomly put into each item box 😂
Other actual goodies I put in the favour boxes include keyrings and stickers!
Double tap ❤️❤️ if you love this idea!
Video by: @capturedbts
Kids stationery: @katrinahskreations
Fondant cookie: @mdccreations
#specialeventsbytracey #mariokart #marioparty #birthdaypartyideas #birthdaypartyplanner #sydneyevents #sydneyevent #eventplannersydney #sydneyeventplanner
#sydneyeventplanners #sydneyplanner #sydneykidsparties
👀 How did I come up with the idea of a Mario Kart centrepiece for the kids table? 🤔
To create more of a Mario Kart racing feel (and not Super Mario), I wanted to have a racing track and have characters on the track.
To achieve this, I got
🔸️ 5mm thick foamboards of a windy road by @katrinahskreations
🔸️ Popular characters (from Mario Kart game) printed as cutouts, to stand on vellum (translucent) stands. (The stands were angled 90 degrees from the character to make the character more sturdy to stand!)
The young guests did pick up the characters at times while eating and raced with their other friends on the racing track, so win-win 😂
Event content creation: @capturedbts
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#specialeventsbytracey #mariokart #mariokartparty #birthdaypartyideas #sydneykidsparties #sydneyeventplanner #eventplannersydney
📖 STORY TIME 📖
Here was our schedule:
🔸️12.15pm - ceremony starts (guests arriving)
🔸️12.20pm - bridesmaids walk down the aisle
🔸️12.30pm - bride walks down the aisle
🔸️12.30-1pm - official ceremony
🔸1-1.30pm - post-ceremony photos
Here was what ACTUALLY happened:
🔸️ Bride and bridesmaids ended up leaving at 12.30pm
🔸️ Bridesmaids and bride walked down the aisle between 12.40-12.45pm, with ceremony starting immediately afterwards
🔸️ Ceremony finished at 1.10pm
Because it started to sprinkle ☁️ (and rain got heavier 🌧), post-ceremony photos finished by 1.20pm (instead of 1.30pm).
The guests flocked very quickly 😂 and Rose Garden space @thewilliaminglis was empty much earlier than expected, with bumping out happening earlier too.
Woop, it went quickly from running behind schedule to ahead of schedule 😂
🌟 So here’s the secret 🤫👉 I spaced out our wedding schedule. 🌟
In this bridal couple’s case, I spaced it out a LOT more because:
🔸️ My bride, bridesmaids, flowergirls (with their mums) and photo+video team @clarrzique had to move from their suite at William Inglis (Level 8?), with 2 sets of lifts down to ground level, then take a secret passage (away from guests) via another event space and into the barn behind Rose Garden.
🔸️ We went into the barn, where extra timing was needed between me and celebrant @jakbts to make sure everyone was ready
🔸️ We had to open heavy doors of the barn space throughout the bridal entrance walk (not just once either), which takes longer too. ✌️
I already have a few weddings booked this year - who is ready to hear more behind-the-scenes and picking my brain? 😆👇
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#specialeventsbytracey #sydneyweddingplanner #weddingplannersydney #sydneyweddingvenue #weddingtip
Venue tour! THE EVELEIGH📍The Grounds of South Eveleigh.
This space seats 200-340 guests (or up to 250-600 for cocktail-style events).
The Eveleigh space was a bit tricky to find at first, but it is located within the old locomotive workshops at South Eveleigh (Redfern). You need to walk inside the building (glass sliding doors) where you can see Romeo IGA at the back, and The Eveleigh space is actually on the right (with tall green curtains to give privacy to this space).
It has:
🔸️Vintage 1920s chandeliers
🔸️High ceilings with riggings which can allow installations (including hanging floral installations).
🔸️Vintage-style bar
🔸️Bridal room (above the bar) with a grand entrance of stairs on the side.
🌟 TIP: You can have a band or a string ensemble at the balcony in front of the bridal room as part of the cocktail hour/canapes before the reception starts. 🎻🎷🎺
This space prouds itself with elegance and opulence. Which is why the Eveleigh is one of my favourite event spaces. 🤩
(Yes yes, I love classic spaces!).
🔖SAVE this video 🔖to add to your wedding venue shortlist in Sydney.
PS. Not only is Eveleigh popular for weddings, but this space would also be a hit for private celebrations and corporate events!
Thanks to Joana and Lachlan from @thegrounds for allowing me to explore this beautiful space!
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Space: The Eveleigh
Venue: The Grounds of South Eveleigh
Address: Bay 3, 2 Locomotive Street, Eveleigh NSW 2015
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#thegrounds #thegroundseveleigh #eveleigh #sydneyvenue #sydneyweddingvenue #weddingvenue #weddinginspiration #weddings #sydneyweddings #weddingelegance #weddingspace #weddingvenues
Colour pink 💕 it’s been 12 months since Siena had her milestone 21st birthday!
It really felt homely celebrating her birthday. ❤️ Her mum @date_with_yum and dad left all the planning for me to create a memorable birthday for Siena.
🔸️Great food, great music, great vibes.🔸️
That is what I want in all of my events, and Siena’s 21st was a perfect example.
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Big thanks to these down-to-earth event pros who created this event with me.
Event Planner & Management: @specialeventsbytracey
Balloons & backdrop props: @beas.and.honey
Glow furniture hire: @bargainpartyhire
Cake & topper: @cravecake.dee
Donuts: @krispykremeaustralia
Artificial flowers styling (cake and donuts): @specialeventsbytracey
Real flowers: @belfieldblooms
Waitstaff: @the4sistasbar
Catering: @lapaparedda
Croquettes: @sp_originals
Bartending: @ghfbartending
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#specialeventsbytracey #pinkbirthday #21stbirthday #birthdayideas #birthdayinspiration #sydneyeventplanner #eventplannersydney #sydneypartyplanner
This is Part 1️⃣ of 2 of 🏁 MARIO KART 🏁 themed birthday party. 🥳
This is what guests would’ve seen when they arrived. 🥳
Part 1 shows close-up of:
🔸️Kids table
🔸️Adults table
🔸️Catering table
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Event pros in this video 👇
Event Planner & Management: @specialeventsbytracey
Event content creation: @capturedbts
Venue: Mortdale Community Centre grcouncil
Prop Hire (kids white Tiffany chairs, adults white gladiator chairs, white kids acrylic table): @tinytotseventhire
Placemats, napkin wraps, favour boxes, road centrepiece, waterproof stickers (pop tops): @katrinahskreations
Catering: @floatinggraze
Follow me @specialeventsbytracey to see how Part 2️⃣ looks!
#specialeventsbytracey #kidsbirthday #marioparty #mariokartparty #birthdayparty #sydneyeventplanner #eventplannersydney #eventmanagement
Here’s one of the little things I am fussy over with my events. 🤫
🤫I make sure all table numbers are clearly visible and shown in the direction of guests.🤫
This is so that when guests enter the room, space or venue, they are able to clearly see table numbers while they are looking for the table that they are allocated to sit for a few hours (instead of them awkwardly walking around tables).
It’s not just the angle, but also the size and legibility of the table number which makes a big difference! 😊
Who likes this tip? 🙋🏻♀️
Video by @socialbrides
#eventtip #weddingtip #weddinginspiration #weddingtipsandtricks #sydneyweddingvenue
It’s been 6 months since I created a 30th birthday for a busy mum! 😍
This is the walkthrough of how the guests would’ve entered the celebration after walking through the French doors of Rebecca Suite.
My client Maria, picked my Event Planning package so that she was able to focus on her family and business (and lived outside Sydney at that time) while I hand-picked event pro’s and orchestrated the whole event from her vision board and our brainstorming Vision consultation (just after she booked with me).
Ready to be a guest at your own celebration? 🎂🍷
You can directly book your complimentary first call with me via my link in bio!
🌟 Bookings open for 2024 and first half of 2025.🌟
Event Planner & Coordinator: @specialeventsbytracey
Photo & video creation: @socialbrides
Venue: Oatlands House @bynavarra
Props (centrepiece arrangement, gold cake stand, black chair sash, clear pedestal plinth): @pinkcaviarevents
Backdrop (balloons and gold hoop): @dashingdesignco_
Gold cutlery (5-piece) and gold rim glass charger plates: @theprettytablehire
Cake: @cravecake.dee
Musicians: @zaki_duo
Photobooth: @ohsnap.photobooths
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#specialeventsbytracey #gatsby #gatsbyparty #gatsbystyle #30thbirthday #sydneyvenue #sydneyevent #eventplannersydney #sydneyeventplanner #sydneypartyplanner #sydneyweddingvenue #navarra #oatlandshouse
🎬 BEHIND THE SCENES 🎬 What happened before the cocktail wedding reception started.
It was already planned before the day that @andybowdy was going to arrive a few hours before the rest of us, event pro’s were.
On the day, we had a table near a powerpoint, ready to go - for Andy to arrive and do final touches on the cake, 🎂 before having the cake in the fridge for a few hours ❄️⏰️ (Jesse and I checked with space dimensions beforehand that the cake would have ample space in the fridge).
Mother Nature wasn’t the best on that day 🌬🌬 - it was so windy in one area of El Rey (facing Cronulla beach) that Jesse and I had to resort to our back up option - which was to move the outdoor area of the setup to the other side of the venue (facing Kingsway). This new area was originally where families and guests who are less accessible were going to be, but it turned out to also be where the outdoor area was going to be anyway (think ➡️ merging from 2 outdoor areas to 1 outdoor area for guests to mingle and have air).
We all originally wanted the bifold doors facing Cronulla beach to be open (definitely me too 🙋🏻♀️), however the winds were so strong that florals were flying out from the backdrop (@belle_events_syd 😵💫), and our amazing Cristina @djlavida was shivering! 🥶
After a lot of deliberations with our bridal couple, we had to have the bifold doors closed. Even though it was warm at times (especially when everybody was indoors), we left the bifold door at front wide open, creating a wind tunnel to cool down indoors and guests were able to step out for fresh air if needed.
Aside from Mother Nature! 😅
I arrived about 1.5-2 hours before the celebrations started, with Belle already setting up the beautiful backdrop. 🌸
On arrivals, suppliers called me so that when they parked downstairs, I was already on my way via lift to help move their items and gear upstairs (and of course, give better lift access than taking the
2️⃣0️⃣2️⃣3️⃣ wrapped up! ✊️
I would not have thought where I am now is where I thought I would’ve been if you asked me 12 months ago.
I am so grateful and honoured to be part of my clients’ lives on their special day. 🥳
Especially big thank you to @date_with_yum, @mashakashalalala, @yeesannnn and Jess.
I really would not be where I am. It has been amazing to work with you all. ❤
I thank all event and wedding pro’s who took part in all of my clients’ events.
I look forward to working with you all again!
Big thanks to @simplify_yourbiz, @lava.virtual, @socialbrides, @capturedbts for making my life so much easier so that I can spend a lot more time with my clients.
And I want to thank you all for supporting my business. ❤️
Anyways, that is it for this year, as I take time to be with family and friends and rest before I get back to work from Monday 8th January 2024
(I may still be in stories about what I have been up to, but not sure. Take it as it is, day by day! 🤣).
Videos & photos in this video done by:
Me
@maviscphotography
@socialbrides
@capturedbts
2️⃣0️⃣2️⃣4️⃣ is just going to get bigger and better already (I can feel it!) 😁
For now, wishing you all a safe and Merry Christmas and Happy New Year! 🤩🎄
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🔥🔥 PS. If you wish to enquire, check availabilities, or ask anything about my business, you can either: 👇
📥 Download my weddings or events welcome pack (link is in bio)
💻 Email me: [email protected]
My appointment book for consultations (including complimentary first call) is open from Monday 8th January 2024.
Special regards,
Tracey ✌️
Creating events where entertainment and vibes take centre stage. ✨️
Did you know I have a classical musical background? 🎹
Brought up in a family with musically-talented siblings, it was expected that I would be going to a musically-focussed school for a few years. It was there where I was exposed a lot more to classical music repertoire, including orchestral and ensemble music, and how it sets a significant music tone to experiences and performances.
I was super excited when Maria said she would like to have a small musical ensemble as the background. 🤩 (It helps when both Maria and I went to the same music school for a little while!)
We had our hearts set on Isabel and Ariel from @zaki_duo. Here, the guests arrived to the Gatsby-inspired music performed by @zaki_duo - they enjoyed some nibbles, sparkling drinks and took some photos together as the sun set behind Oatlands House. After guests entered Rebecca Suite to find their seats, mingled with other guests and had fun at the photobooth, @zaki_duo went by ear and seamlessly moved inside the Rebecca Suite and continued performing until the guests had their mains. The music really amplifies the fun of our birthday party. 🎻🎸
On the day videos: @socialbrides
Venue: Oatlands House @bynavarra
To elevate your celebration with me, book your first complimentary call with me via link in bio to see if we are a great fit to create your special event together!
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#specialeventsbytracey #sydneymusicians #stringduo #sydneyentertainment #musicentertainment #zakiduo #sydneylivemusic #elevateyourevent
I am known for being an organiser rather than a stylist.📋
When I am in my own world - I thrive in the complexities, logistics and the fine detail. I am so passionate with all the back end work, behind the scenes, and putting all elements of an event together (like puzzle pieces) so that the event is as planned.
With all of that to be executed well, communication is key to me. It is important to make sure we are all on the same page!
Some videos (earlier 2023 events) by me
Video content creations by: @socialbrides @capturedbts
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#organisationqueen #professionalorganiser #organised #organisedmum #organisedlife #organiser #plannerlife #plannerbabe #plannersgottaplan #plannergirl #planner2024
With love, from an event/party planner (aka ME) ❤️.
PS. Having a party/event planner and coordinator is going to take a lot of time, thinking and energy away from you. This includes all the emailing, phone calls and working out all the details. 🥺
Plus on the day - having your event bestie communicate to all your suppliers and pave the way for the day to unfold allows you to be able to be in the present, and make yourself feel like a guest at your own celebration! Whether it be your milestone or kid’s birthday or even a christening. 🥳
I am all about making sure my clients can focus on the now and present. Embrace the day! ✊️✨️
👉 Follow me @specialeventsbytracey if you want to get to know me more with events and weddings!
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#eventplanner #eventplannersydney #myeverydaymagic
Take me back to this gaming birthday! It was pretty epic. 🕹🎮
I am currently getting lots of enquiries for coordinating and planning events and weddings in 2024. 🤩
👉 Book your first call with me if you would like to see if we are a great fit for a milestone celebration or wedding in 2024 without feeling disappointed!
👉 https://calendly.com/specialeventsbytracey/30-minute-discovery-call
