Sweetheart Events

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Sweetheart Events

Together, let's curate a planning experience that is True to You! Specializing in intimate, West coast weddings and custom ceremonies.

www.sweetheartevents.ca/blog We create weddings that are the ultimate reflection of our clients, as individuals and together so they can look back at their photos and remember the stories behind every detail. You have an incredible love story worth celebrating and that's why we're here. The team behind Sweetheart Events are passionate about creating memorable occasions that are wildly fun and true

to you. We go beyond the “how” of beautiful ex*****on to put more heart into your special day, so it’s just as one-of-a-kind as your love. Seen on the pages of Style Me Pretty, Green Wedding Shoes, Rocky Mountain Bride Magazine, Real Weddings Magazine, Vancouver Bride and How He Asked. Finding the right wedding planner that matches your personality and vision is not easy, we get that. Each of our planners offer a unique personality and wedding style that you are sure to match up perfectly with. You are not just hiring that planner but a team of passionate and experienced planners that cannot wait to guide you from Yes to I Do! Blog: http://sweetheartevents.ca/blog
Twitter: https://twitter.com/sweetheartvan
Instagram: http://instagram.com/sweetheartevents
What our couples say about us: http://www.weddingwire.com/biz/sweetheart-events-vancouver/ca1feff286ee91f7.html

16/02/2025

SAVE THIS: Your Recipe For A Great Guest Experience at Your Wedding ✍🏼

PRE-WEDDING COMMUNICATION
* Create a Detailed Wedding Website - Include all FAQs, pre- and post-events (if applicable), and any must-know details.
* Email Guests in Advance - Outline parking, the itinerary, menu options, attire, and any special requests (like an unplugged ceremony).
* Seating Chart Made Simple - Provide a clear floorplan or have your wedding planning team direct guests to their tables.
* Family Photo Prep - Email family members with the time and location for photos, attire or color guidelines, and any responsibilities (like speeches or rehearsals).

THINK LIKE A GUEST
* Encourage Early Arrival - Ask guests to arrive 30 minutes before the ceremony. Offer a welcome beverage and clear directions to the ceremony spot.
* Share Housekeeping Details - Have your officiant or emcee explain restrooms, bar, cocktail hour, reception locations, and the overall flow—before and after the ceremony.
* Plan for Weather - Whether it’s rain, heat, or chilly temps, have a contingency plan ready.
* Tackle the Bar Line - Pass drinks during cocktail hour or consider multiple bars/bartenders to reduce wait times.
* Announce Speeches - Give guests a heads-up so they can top up their drinks or use the restroom beforehand.
* Keep Dinner Flowing - Be intentional with games, speeches, and activities so guests can enjoy dinner and hit the dance floor sooner.

SEATING AND TABLE DESIGN
* Optimal Spacing - Aim for 6 guests per 6ft table, 8 per 60” round, or 8 per 8ft table for comfortable elbow room.
* Simplicity in Decor - Keep centerpieces at a height that doesn’t interfere with conversation or meal service.
* Comfort Over Design - Beautiful chairs are great, but if they’re uncomfortable, consider alternatives.
* Stay Hydrated - Provide water on tables and, if budget allows, offer wine service throughout the meal.

Remember, these tips can help elevate your guests’ experience, but it’s all about balancing your final guest count, budget, and priorities.

Share this with a friend who might find it helpful! 🤍

30/01/2025

Honouring love, legacy, and the moments that matter most ❤️✨

We believe your wedding should feel like home — a true reflection of who you are, where you come from, and the traditions that mean the most to you. From past celebrations to the ones we have yet to create, we are forever grateful to be part of your journey, weaving love and tradition into every heartfelt detail.

Wishing you all a joyful and prosperous Lunar New Year, filled with love, light, and meaningful moments 🧧❤️🐍

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24/01/2025

Happy Birthday to our incredible, Sam! ☀️🩷

Sam, you’re truly the sunshine of our team – always bringing warmth, laughter, and that infectious energy we all adore!! You’re our go-to for the best Okanagan wineries, the one who reads our minds without a word on wedding days, and the biggest supporter in every moment! 🌼🤍🥹

We’re so grateful to have you in our lives and as part of the Sweetheart team and hope your day is filled with everything that makes you happiest. Here’s to celebrating YOU and kicking off an amazing weekend ahead! 🥂

Spread some TGIF good juju and drop a sweet message below to share all the love for our girl .sweetheartevents! ✨⬇️✨

24/12/2024

’Twas the night before Christmas,
And all through the air, Was a spark of excitement, a love beyond compare. For some, a promise, a ring soon to gleam, For others, a wedding — fulfilling the dream.

2025 waits with laughter and cheer, A celebration of love, your best year yet near!
 So here’s to the magic, the joy, and the light, MERRY CHRISTMAS to all, and to love’s shining night!

❤️🎄✨💍

20/12/2024

Struggling with what you can be doing this holiday season to get ahead with your planning?🎄

Here are THREE things you can be doing to stay productive:

1. Schedule a wedding planning day this break with your partner so you’re mentally prepared to make decisions. Carve out a few hours one day and set goals to accomplish together during that time.

2. If you haven’t tackled that guest list or wedding website, collect those email addresses while seeing your loved ones this holiday!

3. Finalize your wedding budget! With the new year around the corner, it’s the perfect time to review your finances and set clear priorities for your big day. Chat with your partner about where you want to splurge and save to start the year off strong.

The Sweetheart Team are enjoying this much deserved break starting this weekend but we’re excited to dive back into so much planning for 2025!!! 🥂

Wedding Tips | Wedding Planning | Wedding Party | Wedding Day

20/12/2024

SAVE THIS POST if intimate, modern weddings are your vibe! The candlelit tables, organic florals, and warm, inviting energy of J & M’s celebration were nothing short of perfect 🤍💚🧡

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Wedding Tips | Wedding Planning | Wedding Party | Wedding Day

19/12/2024

This wedding party understood the assignment so well to support this couple! From attending planning meetings to cheering them on every minute of the day, this couple won the jackpot with their wedding party!

A FEW TIPS FOR BEING THE BEST WEDDING PARTY
1️⃣ Text, call and check in the months leading up and be there to support them
2️⃣ Stay hydrated and bring snacks for the couple and yourself
3️⃣ Remember…. It’s not about you!
4️⃣ Take the initiative and be present to where you can best support them (ie: offer to help carry something, help with the dress or pick up food/coffee in the morning or for lunch)
5️⃣ Be punctual and be organized

Bonus: Capture BTS moments throughout the day so they have something to watch the next morning and relive their best day!

There’s just a few ideas ;)

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Wedding Tips | Wedding Planning | Wedding Party | Wedding Day

18/12/2024

Tis the season for giving…10 spots available!
We can’t wait to speak with you!
Calendly link in our bio

18/12/2024

Did you know some venues don’t allow real open-flame candles — even if they’re enclosed? Not to worry, though! 🕯️

This is proof that flameless candles can still create the romantic ambiance you’re dreaming of while keeping things safe and stunning ✨

If you’re tying the knot at one of our preferred venues like the , , or — this tip might just be for you! 😉

Wedding Tips | Wedding Planning | Wedding Planner | Wedding Day

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18/12/2024

Wrapping up 2024 with more HOT planning advice… have you ever considered these few tips for your wedding ceremony?

🤍 Have your parents swap sides so they can see your faces! Traditionally the bride is on the left and the groom is on the right. Let’s trade tradition for what is best for you!

🤍 Better yet, swap your wedding party too! This is the new “trend” and we love the idea! Why not see your besties in the same view as the love of your life?!

🤍 Have the champagne given to guests BEFORE the ceremony so you’re not waiting and pausing the ceremony longer. This way your guests are enjoying before, during and after ;)

🤍 Sign the dotted line before or after… go for the kiss and then walk out together! You can head into family photos and then straight into cocktail hour to start the party or sign after with just your family right before family photos to have an intimate moment!

Will you try these? Share with a friend who’s getting married soon! ✨

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Wedding Tips | Wedding Planning | Wedding Planner | Wedding Day

17/12/2024

Creating your wedding guest list doesn’t have to be stressful! In fact, it can be an intentional and thoughtful process. Start by identifying who truly supports you and your relationship — those meaningful connections should always take priority 🤍

Remember: it’s okay to set boundaries and make decisions that feel right for you, not out of obligation. Focus on those who truly matter, and you’ll create a celebration filled with the people who mean the most.

Looking for more tips on curating your perfect guest list? Save this post for later, and let us know in the comments how you’re making mindful choices for your day! ⬇️

Wedding Tips | Wedding Planning | Wedding Planner | Wedding Day

16/12/2024

There’s something truly magical about the West Coast — a place where the mountains meet the ocean, and every turn offers a backdrop more stunning than the last. From towering forests to coastal sunsets, we’re endlessly inspired by the natural beauty that surrounds us here in Vancouver and beyond 🌲🍁🌊🌅

We love designing weddings that draw on the natural magic of this place and to help couples create moments that reflect the beauty of where we live. We feel so lucky to call this region home! 🇨🇦

What’s your favourite way to bring nature into your celebration? Let us know below, or save this post for your wedding planning inspiration! 🤍

14/12/2024

Forever reliving this magical day for A & S at the stunning and versatile ! ✨ Captured beautifully by , their wedding was a testament to thoughtful planning and flawless teamwork 🤍

One of our favourite moments? The seamless room flip — transforming the space not once, not twice but three times! With only an hour to make it happen, we couldn’t have done it without the incredible team at and a solid game plan. It’s always so rewarding to see everything come together with purpose, precision, and a whole lot of love! ✨

Save this post for all the timeless inspiration you’ll want to revisit again and again. Trust us, this one’s worth it!

Wedding Decor | Wedding Planning | Wedding Planner | Wedding Day

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12/12/2024

Cocktail Hour: where the party officially begins ✨

From perfecting your signature cocktails to setting the vibe with great music and entertaining interactions, these tips help you pull off a seamless and fun experience for your guests!

🍹 Pre-Poured Drinks to Kickstart the Fun Avoid the dreaded bar bottleneck by offering pre-poured beverages as guests arrive. Opt for crowd-pleasers like sparkling wine, a signature cocktail, or refreshing mocktails. Bonus tip: avoid heavy or stain-prone drinks (like red wine) in hot weather.

🍴Appetizers That Move with Guests
Keep the energy flowing by offering passed hors d’oeuvres/canapes. Bite-sized options like mini sliders or caprese skewers allow guests to mingle and snack without juggling plates. Add one or two wow-factor bites for a memorable touch!

🕑 Keep the Timing in Check
Cocktail hour should last no more than 60-90 minutes. Too long, and guests might get restless or overindulge. A short but sweet cocktail hour keeps everyone excited for the reception to come!

🎶 Music is the Mood Maker Seamlessly transition from ceremony to cocktail hour with the right tunes. Choose something upbeat or celebratory to keep the energy alive. If there’s a gap in live music or a DJ setup, have a playlist ready to fill the silence — it’ll keep the atmosphere buzzing!

☂️ Shade and Shelter Are a Must
If your cocktail hour is outdoors, provide shaded areas or umbrellas for guests to stay comfortable. A thoughtful setup — especially on sunny or rainy days — keeps the focus on the celebration instead of the weather.

🎭 Unique Entertainment Sparks Joy
Think outside the box with fun entertainment during cocktail hour. From live painters to an activity station, these little extras will make your cocktail hour unforgettable!

Cocktail Hour | Wedding Planning | Wedding Tips | Wedding Day

10/12/2024

How to Stress Less on Your Wedding Day

Your wedding day is here — you’ve planned, prepped, and perfected every detail. Now it’s time to let go and soak it all in! ✨

The secret to a stress-free wedding day? Let’s break it down:
 1️⃣ Hire a planner you trust — hi, that’s us! 👋🏼
2️⃣ Protect your peace and surround yourself with supportive people — positive energy only!  3️⃣ Build moments of calm into your day, like a quiet coffee or a moment to yourselves to soak it all in  4️⃣ Trust your vendors — your planner & vendor team have it covered! 5️⃣ Stay hydrated & eat — basic but so essential to keeping your energy up and your stress down.
6️⃣ Have a First Look — if you’re nervous about walking down the aisle, a first look with your partner can ease those jitters and give you a quiet, special moment together.
7️⃣ Focus and fully embrace the reason behind the day: celebrating your love! And have FUN!

You deserve to feel the joy on your big day. What’s one way you’re planning to keep the stress away? Let us know below! ⬇️✨

Wedding Planner | Wedding Planning | Wedding Tips | Wedding Day

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09/12/2024

Did you know? The 2025 Color of the Year is Mocha Madness — a warm, inviting neutral that’s continuing to take the wedding world by storm. Think rich tones, subtle sophistication, and a timeless palette perfect for any season 🤎

Save this post for your planning boards 📍

What do you think of this neutral color trend? Is Mocha Madness a contender for your big day? Let us know your thoughts below! 👇

Wedding Design | Wedding Planning | Wedding Colour | Wedding Day

09/12/2024

Did you know? The 2025 Pantone Color of the Year is Mocha Madness — a warm, inviting neutral that’s continuing to take the wedding world by storm. Think rich tones, subtle sophistication, and a timeless palette perfect for any season!

Save this post for your planning boards 📍

What do you think of this neutral color trend? Is Mocha Madness a contender for your big day? Let us know your thoughts below! 👇

Wedding Design | Wedding Planning | Wedding Colour | Wedding Day

30/11/2024

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