
16/02/2025
SAVE THIS: Your Recipe For A Great Guest Experience at Your Wedding ✍🏼
PRE-WEDDING COMMUNICATION
* Create a Detailed Wedding Website - Include all FAQs, pre- and post-events (if applicable), and any must-know details.
* Email Guests in Advance - Outline parking, the itinerary, menu options, attire, and any special requests (like an unplugged ceremony).
* Seating Chart Made Simple - Provide a clear floorplan or have your wedding planning team direct guests to their tables.
* Family Photo Prep - Email family members with the time and location for photos, attire or color guidelines, and any responsibilities (like speeches or rehearsals).
THINK LIKE A GUEST
* Encourage Early Arrival - Ask guests to arrive 30 minutes before the ceremony. Offer a welcome beverage and clear directions to the ceremony spot.
* Share Housekeeping Details - Have your officiant or emcee explain restrooms, bar, cocktail hour, reception locations, and the overall flow—before and after the ceremony.
* Plan for Weather - Whether it’s rain, heat, or chilly temps, have a contingency plan ready.
* Tackle the Bar Line - Pass drinks during cocktail hour or consider multiple bars/bartenders to reduce wait times.
* Announce Speeches - Give guests a heads-up so they can top up their drinks or use the restroom beforehand.
* Keep Dinner Flowing - Be intentional with games, speeches, and activities so guests can enjoy dinner and hit the dance floor sooner.
SEATING AND TABLE DESIGN
* Optimal Spacing - Aim for 6 guests per 6ft table, 8 per 60” round, or 8 per 8ft table for comfortable elbow room.
* Simplicity in Decor - Keep centerpieces at a height that doesn’t interfere with conversation or meal service.
* Comfort Over Design - Beautiful chairs are great, but if they’re uncomfortable, consider alternatives.
* Stay Hydrated - Provide water on tables and, if budget allows, offer wine service throughout the meal.
Remember, these tips can help elevate your guests’ experience, but it’s all about balancing your final guest count, budget, and priorities.
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