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Wow, what a year it’s been!
With restrictions ending and live events coming back it’s been great to see so many event organisers out there doing what you do best - creating world class event experiences 🙌.
As 2022 draws to a close we want to thank you for being part of The Event Site community and making it so special.
Happy New Year from everyone at The Event Site 🥳🤩!!
As we sign off for the festive season we want to wish you all a very merry Christmas 🎅
We hope you can put your feet up for a well-deserved rest, and enjoy tasty food, drink and time with your nearest and dearest.
Like this post, if you’re dreaming of an epic Christmas dinner 😋 🍽 🎄
See you on the flip side 💫.
Event professionals! Here are your essential tips for surviving the festive season!
It's official, the whirlwind of gift-giving, Christmas parties, events and indulgence is in full swing. For many, this is a special time of year, however, it does come with a side of high-maintenance demands – and as an event organiser, it's likely you are in the thick of it.
So, these are the top three things we think you all need to do to help beat the festive overwhelm and burnout...
🎄 Prioritise your own well-being, don't let things like getting rest, eating well and drinking water - even on busy event day slip down your to-do list!
🎄 Schedule fun things - with the deadlines and business of the season be sure to make room for the hobbies and interests that you love.
🎄 Switch off - if you're not on the clock delivering an event step out of work mode fully and be present in the moment.
Hit the like button if you needed this reminder 😃.
Christmas is a time for giving which is why The Event Site is proud to be supporting the One Day at Christmas event🎄
On 5th December One Day At Christmas, organised by specialist events industry publisher Mash Media, is delivering a Christmas party for elderly and vulnerable people in London, Birmingham and Glasgow. It is a chance for the events industry to give back and support the local community.
A day of festivities is being organised with a delicious Christmas dinner, festive games, carol singing and an opportunity to make new friends. It's totally free to join simply, email [email protected]
If you'd like to be involved in this wonderful event in any way by donating, please get in touch.
You can find out more here https://lnkd.in/eaxz3vqv
🎄3 simple & unmissable Christmas party tips for event organisers🎄
We know that you're total pros when it comes to planning events and it's likely that you already have all your Christmas party planning in the bag. However, there's always room to add a little extra special Christmas sparkle to your festive events 💫 🎁.
Check out these 3 simple tips...
🎅 Give your chosen venue another recce
It may have been a while since you last viewed the venue, so it's worth visiting again and bringing a few team members along with you to refamiliarise yourself. You want to immerse yourself in the setting of your Christmas party and meet the venue staff that will be helping you on the day. You'll be able to visualise your event and spot where you can go the extra mile to make it special.
🎅 Focus on your event attendees above all else
It's easy to get caught up in all the planning and lose sight of the event attendees. If you are planning a work Christmas do for example this would be a great opportunity to celebrate the employees' achievements and make them feel appreciated. You should create a buzz that will have everyone leaving with a smile on their face and feeling well catered to.
🎅 Use food to delight and surprise your guests
It's likely that most people will be having at least one festive meal over the party season, so do be creative and give your attendees something they won't be expecting. Maybe you could have a show-stopping centrepiece, or go for banquet dining options. It's always a good idea to include a few classics, of course, we all love a mince pie or two 😋, but do try to mix it up.
Let us know if you've found this post helpful by hitting that Like button 👍🏽.
COP27 Net Zero Carbon Roadmap and What It Means For The Events Industry.
Following this year's Cop27, Net Zero Carbon Events initiative officially launched its Roadmap, designed to help suppliers, venues, and businesses within the events industry in their journey to becoming Net Zero by 2050.
So, what does that actually mean for the events industry?
Let's break it down...
♻️ The road map is designed to help event professionals and venues define a pathway towards sustainability, by following best practices and implementing measurements into their efforts.
♻️ Because many event businesses are at different stages of their sustainability journey with varying budgets, the initiative and roadmap are there to enforce measures that penalise suppliers, but also look at ways to make it work within different business structures.
♻️ 225 event operators have signed the Net Zero Carbon Events pledge. They are committing to providing their organisation’s pathway to achieve Net Zero by 2025 at the latest.
Let us know in the comments which steps your organisation is taking to make events more sustainable.
cc Exhibition News
Have you seen the news?
The Event Production Show is going 💚💚💚 for 2023!
Okay, so here's what we know so far...
♻️ The Event Production Show 2023 will be taking place at the ExCeL, London. Which has very recently been certified as carbon neutral, it's the very first venue of its kind in the UK.
♻️ For the most part, printing is out! There will be no printed show guides or floor plans instead, attendees will be able to download the new event app.
♻️ The Event Production Show has partnered with You. Smart. Thing. & Ecolibrium to provide tools that empower attendees to calculate their carbon footprint and further offset their balance.
It's great to see The Event Production Show leading the charge in making events more sustainable. This is going to be an incredible event.
Are you going to be there?
Tuesday let’s do this!
We get it as an event planner you love what you do but don't forget to do these three things today...
✅ Check in on your goals for the week or month, and ask what do you need to do, to get closer to achieving them?
✅ Re-connect with your ‘why’ - why you do what you do?
✅ Be sure to do something today that your future self will thank you for!
Like this post if you needed to hear this today.
Let’s talk about bonfire night events and the music...
If you’re planning an event to celebrate bonfire fire night whether it’s a community or corporate event you’re going to need to consider how you work with your DJ to manage music. The music is pretty much universal but there are a few things you need to consider to ensure the music at your bonfire event goes off without a hitch.
🎆 The setup
Your DJ may need to use a more lightweight portable setup. Some essentials for an outdoor gig are; A power generator, extension cables, additional battery storage, and a protective shelter (more on that later). Check with your DJ that they have this covered.
🎆 Protect your DJ and their gear
With it being an outdoor event mild weather can’t be guaranteed so you DJ is going to need some sort of weather protection in place. On colder rainy events you’ll need to stay warm (ish) and dry so you’ll want to ensure their gear is kept dry too. So, having a weatherproof cover is a must!
🎆 Are they bringing backup music
It’s a good idea for your DJ to bring a backup of their music. We get it that when travelling to a location with lots of equipment can be a hassle and things can get lost or broken in the process. But, having backup music will save your event. If the worst should happen your DJ has got the tunes you need to keep the crowd happy.
What are your top tips for working with DJs at outdoor gigs, let us know in the comments 👇.
Okay, now that Halloween is pretty much out of the way let's talk about Christmas and DJs 🤶🎄...
Chances are you're already on it with planning office Christmas parties. You've got the food sorted, some fun ideas for games and now you are onto the entertainment and booking a DJ for the night.
Christmas office parties are often large with a variety of ages, from junior to more senior employees. This is where having a quality DJ can really make a difference. their extensive musical knowledge and ability to read the crowd will keep the dancefloor thumping all night and give you one less thing to worry about as the organiser.
There are a few things you will want to keep in mind when booking a DJ for your next office Christmas party 🎄🕺...
🎄 Help your DJ to do their homework
Often office Christmas do's are an opportunity to celebrate and recognise the team, it's likely there will be speeches and awards. So, be sure to let your DJ know who are the most important people in the business, how to correctly pronounce their names and provide the timeline and order of the night.
🎄 Do you need your DJ to provide extras?
Will you need your DJ just to keep the tunes coming all night or do you need a bit more? Maybe you'd like them to act as the host for the evening, do you need fun lights or event sound effects for the night? If you do need any extras be sure to agree on this well in advance of your event.
🎄 End on a high note
It may be helpful to think of your office Christmas party like a club night, often people will remember the beginning and end of the night so make sure your final 40 minutes in particular are strong. This is a perfect opportunity to ask your DJ to play a few classic festive sing-along tunes to bring people together in the shared experience.
Let us know in the comments how your Christmas party planning is coming along.
P.S. If you are looking for a DJ for your next event why not check out our database of event suppliers. We have a wide selection of top DJs to keep your guests entertained all night long. www.theeventsite.co.uk
Weekend vibes loading ✌️ ...
Tell us your weekend plans!
Are you planning gigs, going to a corporate event, partying or just taking a well-deserved break?
We want to hear about it!
It's go time!
You've spent the past few weeks maybe even months planning an epic Halloween event. You've checked things off your list and you're pretty sure everything is covered.
That said every event planner needs to have an on-the-day checklist.
Here are some of the key things we think you need to include in your list...
🎃 Take a deep breath and remember you're a pro!
You've put in all the leg work - you've got this! Going into your event day feeling calm will help you to stay confident.
👻 Ensure you have all your important documents!
Whether it's risk assessments, health and safety, dietary needs, content details or a running order ensure all your key documentation is with you, organised and easy to find.
🧙🏽♀️ Check in with your suppliers!
Even though you've gone through the brief before the event, you'll still want to check in with all of your suppliers to ensure that everyone has everything they need and everything is going to plan.
These are just some of our top things to include in your on-the-day event checklist. We'd love to hear some of yours - tell us in the comments.
P.S. If you find yourself in need of a last-minute supplier for your Halloween event we would love to help you fill that gap. We have hundreds of event suppliers on our database head to the link in our bio to check them out and sign up for FREE!
At The Event Site we have over 15 years experience in the events industry, so we've seen a lot! But, one of the biggest lessons we've learnt is...
TIME - give yourself plenty of it!
This often means, getting started with your planning as soon as possible. The sooner you nail down your initial ideas for the event, the sooner your schedule for planning can start to take shape. Ideally, 4-6 months is a sweet spot for planning a fairly large event, so ensure you give yourself plenty of time.
Start with the end in mind, by creating a timeline and as soon as possible, start nailing down when decisions need to be made and certain jobs need to be done to keep you on track.
Research in the early stages is really important. This is a great opportunity to look at past events and ask:
❓ What was good at this event?
❓ What didn’t work?
❓ What could have made it even better?
❓ What were the little details that people really enjoyed?
❓ Do I have the right suppliers?
If you're noticing a supplier gap, that's something we can help you with. We have the largest database of event suppliers you can source, vet and appoint your event suppliers in one place.
Click the link www.theeventsite.co.uk it's totally free to register!
If you are an event organiser and new to The Event Site you may be wondering ‘what are the benefits of using our platform" It’s a very fair question, let us spell it out for you…
We save you time by making sourcing the right trusted suppliers for your event easier!
You're probably wondering how it all works too, here's how...
✅ Send your enquiry
Simply type in the service or product you need for your event and where the event is. Your request is then sent to the UK’s largest database of event suppliers who have what you’re looking for.
✅ Receive and compare your supplier's offers
Receive offers from local and national suppliers and compare their profiles including their past work, insurance documents, health & safety certificates and sustainability credentials; all in a user-friendly, comparable format.
✅ Appoint your supplier with confidence
You can discuss and negotiate all the details, then appoint them directly…it really is that simple.
Head to the link in our bio to sign up for free.
Want to know more? Head to the link in the bio for all the info.
Seriously, is there a better feeling as an event orgainser, than when an incredible client's brief lands in your lap?
Take to the comments and tell us about the most amazing client brief you've ever had.
Does this sound familiar?
You’re a few days away from a high-profile event and one of your key suppliers has pulled out! You've gone through your list of usual suspects but none of them are able to help you out as it's too short notice. What do you do?
First things first, don't panic! You’ve got this! You're a pro and even though this is stressful, you've overcome worse.
Next head to https://theeventsite.co.uk/...... , because we’ve got your back!
Our platform has many event suppliers to support your event. You can search, vet and appoint your supplier in one simple platform.
You're last-minute supplier needs don't need to be a headache anymore. If you're intrigued and want to know more drop us a DM, we'd love to chat.
Sign up for FREE today!
Confession time....
We want to know the most random prop you've ever used in an event - GO!
Wellbeing tips for event organisers 💚✨.
Today is World Mental Health Day and we thought it's the perfect opportunity to touch on your wellbeing as an event organiser.
We understand that as event industry professionals you're always on the go and often work unsociable hours. The way we see it's never been more important to put your wellbeing first.
Here are some things you can do to look after your mental health and wellbeing;
✨ Practice mindfulness
It's hard to slow down and notice things in a busy world. Try to take the time to experience your environment with all of your senses — touch, sound, sight, smell and taste. For example, when you eat a favourite food, take the time to smell, taste and truly enjoy it.
✨ Get active
According to NHS UK, being active is not only great for your physical health and mental wellbeing, it raises your self-esteem and
releases endorphins which can help to positively change your mood.
✨ Seek help
It's important to acknowledge what you're going through may be more than an occasional bout of low mood; you may need to get help to support your mental health and wellbeing. According to mind.org "Seeking help is often the first step towards getting and staying well, but it can be hard to know how to start or where to turn to."
So, if you're experiencing;
- worrying more than usual
- finding it hard to enjoy your life
- having thoughts and feelings that are difficult to cope with, which are impacting your day-to-day life
- interest to find more support or treatment.
Then it may well be the time to get help by speaking to your GP.
We'd love to know what you do to improve your wellbeing, tell us in the comments.
After a tough few years, the events industry is making some real strides to getting back on its feet. However, we know there's still some work to be done.
To help the event industry get back to business, we are currently providing The Event Site as a free service. We're the UK’s largest database of suppliers for the event industry, we offer event organisers an easy-to-use, one click solution, saving you precious time and now money.
Register now via the link in our bio and get sourcing your next event suppliers.
Back to school 🎓 .
Have you heard the news? and have teamed up to deliver A Greener Festival Assessor Training.
The course is designed to provide students with the skills and knowledge of environmental operations at live events.
The two-week course, can be completed in-person or online, will enable you to undertake and carry out environmental assessments for a range of indoor and outdoor events on behalf of AGF (once you pass).
Em Weirdigan director of Green Gathering Festival said, “The AGF training was great, very worthwhile on a number of levels. The trainers are dedicated, knowledgeable and enthusiastic; the information imparted is useful and interesting; and there were valuable opportunities to make contact with like-minded passionate people involved in festivals and sustainability. It’d be great if all festival organisers did this training.”
Are you curious about the Greener Festival Assessor Training, give us your thoughts in the comments.
cc
It’s almost that time of year 👻🎃🧛♂️ .
Chances are you’re putting the final touches to your Halloween events and parties.
Whether it's a spooky corporate event, festival or community party check out our top 3 Halloween tips to help you nail it.
Hit the like 👍 button if you've found this helpful.
Who else is pretty excited for Bonfire Night 🎆 💥 ?
If you're an event organiser still looking to hire last-minute suppliers, then check us out.
We’re the UK’s largest database of suppliers for the event industry and our site offers an easy to use, one click solution, saving you precious time.
Hit the link https://theeventsite.co.uk/ to search our extensive list of suppliers at your disposal.
Controversial opinion but we think event pros are some of the hardest working people.
Your days off and chill time are well and truly deserved. Tell us what will you be doing during your downtime? Asking for a friend 😂 .
When was the last time you took a step back and congratulated yourself on your hard work?
As event planners we KNOW the build-up to your event can be all-consuming, there are so many moving parts! Don't even get us started on the event itself, BUSY does not even cover it!
With over 15 years in the industry we "get it" but the next time you're in the throws of a fantastic event day, DO take a moment to pause and look around, be present and enjoy your hard work; you've done an amazing job, BE PROUD.
Drop a 👍 in the comments if you're planning on giving this a go.
As a nation, we said goodbye to our incredible Queen, Her Majesty Elizabeth II. As we look back on her phenomenal reign of 70 years, we can't help but feel humbled by her service, dedication & grace.
We would like to extend a very warm welcome to our new monarch, His Majesty King Charles III, as he steps into this new role with dignity and pride.
Community events happen all year round and cover everything from festival fairs, to national celebrations. The best part about community events are that they provide a platform for people to come together and bond, participate in local activities, raise awareness about particular issues, and even give back through volunteering.
In the end, you can walk away from a live event with something as simple as a good feeling and a great memory… to something as amazing as a new friendship that can last for years.
As event organizers ourselves, amongst the business of the day, we love to take a moment to pause, look around and soak in the atmosphere. Seeing smiles on people's faces, old friends connecting, meaningful conversations taking place and people being present in the moment is priceless.
Does anyone else relate to this? Drop an emoji below. 🙋🏼♀️
The thing we love the most about the events industry is its ability to bring people together to celebrate, remember, share ideas, thoughts, feelings and make connections.
Meeting as a group inevitably creates an atmosphere where people feel part of something bigger than themselves.
Feeling included is extremely powerful; event organisers and suppliers help to create this sense of community.
Do you agree? Let us know in the comments.
Your Majesty Queen Elizabeth II.
A true leader, who inspired us all with your integrity, faith, compassion, unwavering sense of duty, humility, and wonderful sense of humour.
Thank you for your incredible lifetime of dedicated service.
We've noticed lots of new faces around here recently (hi 👋 by the way it's great to have you here 😃), so it feels like a great opportunity to share our values with you.
So here goes...
➡️ Efficiency
We spotted a need in the events industry for an efficient way for event organisers to source, vet and book suppliers. As seasoned event professionals, we know just how many hours are wasted looking for the right suppliers. We are here to make the whole process easy and streamlined.
➡️ Connection
In the events industry, being connected with the right people is everything. That saying "no man is an island" is true. Event organisers and suppliers need each other; we're all part of the same thriving ecosystem. We want to make it easier to connect and build lasting relationships.
➡️ Variety
We know that as event organisers you may need different suppliers to help you meet the brief. That's why variety is so important. We've made it our mission to bring you a vast selection of high-quality suppliers. We're proud to say we have over 5k suppliers in our directory.
Want to know more about how it works? We've got you covered, tap the link in our bio for the low down.
We know September is a time for thinking of fashion trends but what about event trends? As we step into the last and arguably the busiest time of year, here at The Event Site HQ, we've been thinking about some of the key event trends for the last quarter.
💻 Hybrid Events
According to Dragonfly, virtual events will continue to influence event design and setup. Integrating online and in-person aspects at events will continue. That may be streaming elements or having online virtual tickets in addition to in-person tickets which could increase ticket revenues.
♻️ Sustainability
The push toward making events more sustainable has been undeniable and shows no signs of slowing down.
To ensure sustainability targets are met event organisers will be looking for venues that meet sustainability standards, moving away from single-use plastic and using virtual platforms to reduce long-distance or international travel.
📈 Data & Analytics
In a recent blog post, Sparq predicted that collecting data to better predict the success of your event will be more significant. The rise in virtual events has allowed attendee engagement to be more accurately measured. Quarter 4 will see more event organisers looking to translate the strategies used for virtual events to live events.
Tell us in the comments which trend will you be adopting.
We've noticed a number of new faces around here recently we thought this was a good opportunity to introduce ourselves.
Welcome to The Event Site, it's our mission to help source your ideal suppliers.
The Event Site was founded by seasoned event organisers, we understand how time-consuming it can be to find the right supplier, trusted to deliver brilliant service, on time and on budget.
We created The Event Site to make the process of bringing event organisers and suppliers together seamless.
So, how does it work?
✅ Send your enquiry
Simply type in the service or product you need for your event and where the event is. Your request is then sent to the UK’s largest database of event suppliers who have what you’re looking for.
✅ Receive and compare your supplier's offers
Receive offers from local and national suppliers and compare their profiles including their past work, insurance documents, health & safety certificates and sustainability credentials; all in a user-friendly, comparable format.
✅ Appoint your supplier with confidence
You can discuss and negotiate all the details, then appoint them directly…it really is that simple.
Head to the link in our bio to sign up for free.
Picture this, you've spent the last 3 months planning an important event for a corporate client. This is a big deal for you, as if all goes well, they will work with you again in the future. It's the day of the event and you've got everything under control, things are running smoothly except when you notice the delegates' glazed eyes, people are half asleep and generally bored out of their minds!
You feel disappointment in the pit of your stomach! Corporate events don't have to be boring, it's possible to fit the brief and ensure people are entertained.
Let us show you how...
You need to know your audience. Get the full low down on the team's dynamics, needs and be clear on the purpose of the event - the format of a training event is going to be different to a team bonding day.
Involve the audience as much as possible. Keeping people engaged by grabbing their attention throughout the event, will help avoid boredom. Encourage brainstorming, provoke discussions and promote sharing their experience of the day on social media.
A great way to take the boredom out of the corporate event equation is to encourage your attendees to get moving. This will not only help them stay focused, but it will also ease their discomfort from sitting still for long stretches of time. If you have lots of presentations during the day, you can include periods of movement. Perhaps even start the day with a calming Yoga session or end on a high with a salsa class.
Bring in an element of surprise or fun. Yes, it’s a corporate event, but does everyone really have to act corporate all the time? Why not include some fun elements like a cocktail-making class, apple bobbing or have a three-legged race?
Let us know in the comments which tip you'll be implementing.
Be the first to know and let us send you an email when The Event Site posts news and promotions. Your email address will not be used for any other purpose, and you can unsubscribe at any time.
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Tuesday let’s do this! We get it as an event planner you love what you do but don't forget to do these three things today... ✅ Check in on your goals for the week or month, and ask what do you need to do, to get closer to achieving them? ✅ Re-connect with your ‘why’ - why you do what you do? ✅ Be sure to do something today that your future self will thank you for! Like this post if you needed to hear this today. #theeventsite #eventprofessionalsuk #eventprofs #eventplanner #eventplanning #eventdesign #eventdecor #weddingphotography #weddingplanners #eventcollection #eventstylist #eventstylists #kidspartyplanners #kidspartyplanning #eventhire #weddingstyling #eventsbusiness #eventsbusinessstartup #sidehustles #eventplanningtips #evententrepreneur
After a tough few years, the events industry is making some real strides to getting back on its feet. However, we know there's still some work to be done. To help the event industry get back to business, we are currently providing The Event Site as a free service. We're the UK’s largest database of suppliers for the event industry, we offer event organisers an easy-to-use, one click solution, saving you precious time and now money. Register now via the link in our bio and get sourcing your next event suppliers. #theventsite #listitquoteitsupplyit #eventprofs #eventprofsuk #eventprofessionals #eventprofessionalsuk #eventsuppliers #eventproduction
Cocktail hour 🍹🍸! Cocktails are a fun way to add a little extra special something to your drinks menu. Check out some of our favourites and let us know in the comments your go-to event cocktail! #eventbar #mobilebartender #privateevent
That day after crash! If you know, you know - right! After weeks, often months, of meticulous planning the big event day rolls around. As the event organiser, you are the linchpin holding it all together. Clients, suppliers, guests... everything. So it's no wonder after your event you will need some serious downtime. We want to know what is your favourite way to relax and unwind after an event? #theeventsite #eventplannerlife #eventplannerlifestyle
Great suppliers for your event have never been easier to find. We've been working hard sourcing the best suppliers for every event, yes, you heard us EVERY event. ✅ Festivals ✅ Conferences ✅ Team building days ✅ Parties ✅ Weddings ✅ Sporting events ✅ Charity events It's time to take the hassle of organising your events no matter how large or small. Simply choose the product or service you need and have the best suppliers proactively come to you, from caterers to marquees, microphones to fireworks and all formats of event technology …. No more chasing 😀! Want to know more about how it works? We've got you covered, tap the link for the low down. https://theeventsite.co.uk/ #eventprofessional #eventservices #TheEventSite
Find the perfect supplier in just three quick and easy steps. Plan it. Source it. Book it. www.theeventsite.co.uk #theventsite #planitsourceitbookit #eventprofs #eventprofsuk #eventprofessionals #eventprofessionalsuk #eventproduction #eventorganisers #eventplanner #eventsuppliers
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