11/26/2023
Fresh from the Planner’s notebook, sharing a handful of notes as your select your wedding venue. Along the Coast I’ve encountered a range of venue challenges at times. As your planner I will always weigh function over photo opps, asking “how does this all work?”
Today I am considering these notes to set you up for success with your indoor venue search…
⚪How long do you have the space, factor in your event time, vendor load, setup and decorating plans
⚪Will there be a rep. from the venue available on your event day to troubleshoot venue issues. I will get familiar with the space as your planner, but rely on the venue to manage facility issues ranging from lighting to plumbing matters, I’ve seen it all.
⚪Are tables and chairs or any in-house inventory included and are there setup options?
⚪Parking and accessibility for all.. I’m considering parking for guests, load in/out for vendors and comfortable access for guests with limited mobility once onsite
⚪.."The water is a little brown, but it is safe,” I’ll never forget that reply from a venue contact as I fell off my chair. What are the kitchen options (if any) for your catering team? Lack of a sink for food and beverage service will affect your overall budget, food & bev choices.
⚪ Restrooms – One restroom per 50 guests, not the glam side of the biz but a necessity. I often joke with my clients, “parking and powder rooms can make/break the day.”
⚪Waste/Trash Removal – avoid post wedding fees by minding the fine print
⚪Alcohol Service Requirements: I choose to operate in spaces with a safe alcohol policy, no unlicensed friends cracking cold ones from a cooler on my watch & a red flag at venues who choose to look away.
⚪ Insurance policy: recommended for most events nowadays this will protect both you and the venue from unfortunate mishaps that may occur on wedding day.
⚪What are the decorating policies and how does the tear down timeline work.
I'm in favor of the venues that lead with accountability and give client’s the full event experience in their house ✨