14/07/2024
ROMANCE AUTHOR & READER EVENTS PRESENTS.... RARE24EDINBURGH
ITINERARY, FAQ, AND AUTHOR LINE UP
Official #
ITINERARY:
Different authors will sign each day.
2 September - Wednesday 4 & 8 September Tours
4 September Wednesday
3:30pm - Volunteer Appreciation Meet Up Early meal at Brewhemia
5 September Thursday
RARE SPECIAL EVENTS - EICC Pentland Suite Level 3
J. Bree Special Event
Tickets are required and will go live July 21 at 12 noon. Tickets are limited to 300. You must have a weekend ticket to enter J. Bree's event. If you participate on Thursday, reentry will not be permitted on Friday and Saturday unless J. Bree has finished her line. When reserving your space information identifying your pre order is required; your name on your pre order, invoice number, etc.
Patricia Briggs Special Event
Weekend signing ticket is required, if not there will be a 10 gbp charge to enter. Tickets will also be open to the public but after RARE attendees have had first opportunity.
No more than two non-book items per author
9:00am - 10:00am Get to know J. Bree Q & A
10:15am - 1:15pm J. Bree Signing - pre orders pick up available.
11:00am - 12:00pm Get to know Patricia Briggs Q & A
12:15pm - 2:15pm Patricia Briggs Signing bookstore onsite.
11:00am - 3:00pm RARE table; Anthology, Tee's, badge, totes, pre order pick up or purchase.
5pm - 8pm Meet & Greet Brewhemia - free small bites available.
6 September Friday
• 1:00pm - 2:30pm EE Line Up & Registration
• 2:30pm - 4:30pm Early Entry
• 3pm - 4:30pm General Admission Line Up & Registration
• 4:30pm - 9:30pm General Admission and EE
Author Dinner Breaks (this can change):
• Section 1 4:45pm - 5:30pm
• Section 2 5:30pm - 6:15pm
• Section 3 6:15pm - 7pm
• Section 4 7pm - 7:45pm
• Section 5 7:45pm - 8:30pm
7 September Saturday
• 8:30am - 9:30am EE Line Up & Registration
• 9:30am - 11:30am Early Entry
• 10:30am - 11:30am General Admission Line Up & Registration
• 9:30am - 11:30am Early Entry
• 11:30am - 4:30 General Admission and EE
Author & Weekend Volunteer Lunch Breaks (this could change):
• Section 1 11:45am - 12:30pm
• Section 2 12:30pm -1:15pm
• Section 3 1:15pm - 2pm
• Section 4 2pm - 2:45pm
• Section 5 2:45pm - 3:30pm
7:30pm - Midnight
After Party- entry included with your signing ticket so come hang out!
FAQs
*****LIMITS*****
EVENT LIMIT: No more than 2 non book items
Authors have asked us not to limit them so
we have asked authors to possibly add the following to their pre orders:
- One personalization
- Pre orders presigned
- Only sell pre orders to those attending both signing days. No accommodations will be made for those attending one day and that author isn’t signing that day. We’ve posted this multiple times.
- Time will be given for authors to pre sign on Thursday all day
- We are working together to make sure as many of you get through the lines as possible.
**No alcohol of any kind can be brough into the venue however there will be a couple bars at the venue during both signing days**
**If you and your cart or case do not safely fit on the escalator (12-inch step) you will be directed to the elevator/lift by security. **
Where is the event at?
RARE24 Edinburgh - Romance Author & Reader Events 2024 will take place at: Edinburgh International Conference Centre (EICC) 150 Morrison Street, Edinburgh, EH3 8EEDirections and transport information: https://www.eicc.co.uk/visiting/how-to-get-here/
Instead of one level and two rooms we have hired the entire venue. The signing will take place on multiple levels in multiple rooms. All are disabled friendly. There are lifts throughout along with escalators.
Is the venue (EICC) disable friendly?
Short answer, YES. Long answer: https://www.eicc.co.uk/visiting/disability-access/
The lower level of Brewhemia is, should you want to go upstairs the team at Brewhemia will get you there. Just reach out to any security or staff member.
What is registration?
Registration is the process of getting your ticket scanned and receiving a wristband to be secured at the time received.
Tickets will be scanned for those attending the Meet & Greet and or when attendees line up to enter the signing venue.
Who must be ticketed?
Anyone entering the convention halls and/or Foyer must be ticketed. All spouses, caregivers, friends, parents. **due to occupancy restrictions CHILDREN UNDER 16 will not be permitted entry**
I can’t make the event can’t I just buy a Meet & Greet ticket for Thursday night?
No. Thursday meet & greet tickets are only for those who purchase a weekend signing ticket. If you do not have a signing ticket (general admission or Early Entry) the M&G ticket will be voided and refunded a month before the event.
I can only attend one day, will there be single day tickets available?
No, only weekend tickets will be available. Please do not pre order books if you are attending one day as you do not know who will be signing each day and there will not be a guarantee to pick up your pre orders.
NO EXCEPTIONS OR ACCOMMODATIONS will be made.
Are there ID requirements or an age limit to enter the event?
Yes, 16 & 17 years of age must be with an adult. Attendees under 16 will not be permitted entry, no exceptions*
*Due to occupancy restrictions no children under 16 will be permitted in the events **
Do I need a paper ticket?
RARE is now able to scan tickets for entry, paper or electronic tickets are accepted!!If you do not have your paper ticket or cannot check in electronically then identification is required. If you do not have a paper ticket, cannot check in electronically, and your identification is not the same name as you purchased your ticket in, you will need to update the correct information on Eventbrite prior to the event.
Do I need to add personal information to all tickets being purchased?
Yes. The ticket holder's name, email address, and age should be on each ticket. If you let your name default to all tickets, then YOU will need to give the paper ticket to each individual or enter with them. The individual will have no recourse should something happen to you, or they lose the paper ticket if their name isn't listed.
What is included in each ticket:
ALL signing tickets include entrance, pictures and autographs with ALL authors both days, entrance to the after party. The Meet & Greet will require an additional ticket. There is no separate cost for pictures or autographs (this is NOT a con)
Is my registration/ticket transferrable?
Should you sell any tickets it will be your responsibility to transfer the ticket to the new owner by updating the name, age, and email address for each attendee. ALL SALES ARE FINAL AND NO REFUNDS. If all tickets are in your name, then YOU will need to give the paper ticket to each individual or enter with them. The individual will have no recourse should something happen to you, or they lose the paper ticket if their name isn't listed.
Can I update my registration information?
Yes, log into your Eventbrite account and update your information there.
Do I have to bring my printed ticket to the event?
No! If you do not you can present your bar code on your phone Please bring one of the following with you to enter: Paper ticket, electronic ticket, or identification that matches the name on the purchased ticket. Identification is required for those who look under 16 or not with an adult or do not have you’re a paper ticket or a way to electronically check in and said identification must match the name on the ticket.
The name on the registration/ticket doesn't match the attendee. Is that okay?
Tickets should match your identification so we can verify the age of each attendee and purchaser if ticket is lost or you are not able to check in electronically. For a smooth entry, try to make sure if possible that your name on your identification and your ticket match. HOWEVER, since we are scanning tickets, names do not have to match. Please keep in mind if your friend buys your ticket and her name is on it you have no recourse.
Is there a limit of how many items I can get signed by one author or in total at the event?
NO more than 2 non book items and no more than total 5 book plates per each author - strictly enforced Some authors will have a limit of total number of items to be signed. This information will be posted as soon as possible and is subject to change at any time. Pre orders will be signed but not personalized beforehand. If the author is ticketed and or has a line ambassador, then there will be a limit to ONE personalization. Some pre orders will have an option to just pick up the order and not meet with the author.DO NOT PRE ORDER IF YOU ARE NOT ATTENDING BOTH DAYS.
What can/can't I bring to the event?
Feel free to bring as many books as you like, Kindle covers, IPad covers book plates, and or any items you would like signed by authors but remember no more than the limits above. No alcohol of any kind can be brought into the event. Snacks and non-alcohol drinks can be brought into the event. There will be a bar /snack bar at all events.
Do I have to buy my own books?
Yes. Books will not be provided for free however we will have a freebie table for books sponsored by some authors. You are not guaranteed a free book, but it will be one per person. If you would like a book signed, please bring that title with you. Some attending authors will have a pre order sheet some will not. Only Traditionally published books in the UK will be available through a book seller at the event.
**WE STRONGLY ENCOURAGE YOU TO BRING YOUR BOOKS WITH YOU TO THE EVENT***
Avoid having a broken heart should your favorite author sell out of books, or the book retailer didn't bring that title.
Will a bookseller (bookstore) be selling books at the event?
Yes, however a book seller will only sell Traditional titles -meaning only titles distributed by a UK publisher. If the book you want is not traditionally published (the author is indie) then the book seller will not have the book. We will try and have a list of all available titles to be sold at the event, who is selling them (author or bookstore).
Will there be a shipping service at the event?
Yes, Book It & Send will be in attendance, TIP: Don't wait to the end to send your books. Go throughout the day and unload.
Will there be food and or drink?
There will be a cashless bar for drinks with alcohol and without along with a snack bar. Water stations will be throughout the event. The venue is cashless, so card only.
Is there a place for me to leave my jackets/jumper/sweater/luggage/carts?
Yes, there are two cloak rooms with visible signage. Once you come up the escalator on the way to Lennox or to the far left from entry in Strathblane Hall
Is there a dress code for the event?
No. You will be on your feet all day and rooms tend to get warm, please dress comfortably, where comfortable shoes, and dress in layers.
How long should I stay in town for?
As long as you can. Tours, informal meet ups will start on Wednesday and last possibly through Sunday.
Will the author list change?
Yes. The author list is subject to change at any time. Ticket sales are final regardless of cancellations. Authors take signings very seriously and confirm after much thought. RARE re confirms with each author three times prior to being announced. Should they cancel it is due to a conflict in schedule, an illness, or emergency. Please be prepared for cancellations, they are inevitable especially for overseas signings. The cancel rate for international events run 20%-30%, please do not attend only for one or two authors.
What is the refund policy?
NO REFUNDS- all sales final regardless of reason
How can you help keep queues short or moving?
As a ticket holder you are entitled to bring as many books as you choose (within reason) unless an author has stipulated a limit. HOWEVER, to help yourself get to as many authors as possible and through queues faster, try and bring the first book of each series and or just the books you must have signed.
What are numbered wristbands/ticketed author?
20-22 authors each day will be “ticketed”.
In fact, there is no ticket, and each "ticketed" author will have a numbered wristband to be picked up.
These are authors we foresee as being extremely busy and may have a large amount of pre orders. Instead of waiting in line a Line Ambassador will hand you a numbered wristband. You will take the wristband and return any time after the number on it has been called. This frees you up to visit other authors until your number is called. Each ticketed author will have his/her/their own wristband.
• One wristband per attendee. You cannot pick up one for a friend, etc.
• Wristbands will be given out Friday in sequential order. Numbers will not start over on Saturday.
• Once you enter the line the number on your wristband will be crossed through. No re-entry.
• Wristbands are picked up at the author’s line.
• Due to the size of the event and space 25-35 numbers will be called at a time.
• IF you participate in the J. Bree or Patricia Briggs Special Event then you will not be permitted entry to their lines or to get a wristband. Once/if both authors finish their wristbands, you will be permitted entry
• An event for each wristband author will be created in the Attendee Facebook Group. Join the event per each author you plan on seeing. A Line Ambassador will enter wristband numbers in each event. You can enter the line any time AFTER your number is called. There will also be easels at the end of each line listing numbers.
Strategize —> ticketed authors will be at tables throughout the venue. There are two levels and multiple areas. We place them away from each other to make the process equitable.
• We will do the best we can to get as many attendees through the lines as possible.
• Some of these ticketed authors will presign books unless asked not to. Personalization’s will be done in front of you if you so choose.
• The goal during Early Entry is to get all wristbands called before General Admission enters.
• Please be cognizant of the amount of time you chat with each author.
• Authors will remain seated behind their table for all pictures to save time. Many authors will be at the Meet & Greet, we strongly encourage you to attend and get all your pictures and meet up with book friends.
What are my transport and or parking options at EICC?
From Edinburgh Airport by Taxi There is an excellent taxi service from the airport to the city. You'll find official airport taxis at the taxi rank outside the terminal building (follow the signs within the airport). It costs approximately £15 to get a taxi from the airport to the city centre and the journey takes 20 minutes depending on the time of day. Travelling to Edinburgh by Car
The EICC is right in the centre of Edinburgh. The main entrance is 150 Morrison Street. For directions from your home or office visit www.multimap.com and input EH3 8EE for the destination postcode.
Parking near the EICC
There are many car parks in close walking distance to the EICC. Please access the following links for further details:
• National Car Parks (NCP) in central Edinburgh
• Sheraton Hotel Car Park located 150 meters from the EICC, with limited accessible parking spaces.
• Semple Streetcar Park located 300 meters from the EICC
• Spaces near EICC available via yourparkingspace.co.uk
Tripshare Edinburgh - Created to help you quickly and easily find someone who shares your specific journey. Visit the website for full information www.TripshareEdinburgh.com.
By Bus Edinburgh's main bus terminal is located at St Andrews Square. Bus connections stretch right across the UK. For details of these routes please visit: www.nationalexpress.com or www.citylink.co.uk.For information on local bus services throughout Edinburgh visit www.lothianbuses.com.
By Train Edinburgh has two railway stations:
• Waverley Station, which is 1.3 miles from EICC, is the city's main railway station and has direct routes to many cities across the country, including over 25 daily departures from London.
• Haymarket Station, which is just 0.4 miles from EICC, is a stop for many commuters and some UK train routes. Please ensure that you check with your rail network provider to find out if your train will stop at Haymarket or Waverley.
For more information on the rail network within the UK, please visit East Coast, National Rail or Trainline; a one-stop shop for train and coach travel.
By Tram
Edinburgh Trams run between the Airport and York Place every 8-10 minutes Monday to Saturday and every 12-15 minutes on a Sunday. The closest tram stop to the EICC is at Haymarket Station. Please visit Edinburgh Trams website for more details.
Walk to EICC from Haymarket Station When exiting Haymarket Station head right (east), towards the pedestrian crossing. Walk straight up Morrison Street for a few minutes and you will find the EICC on the left-hand side. SEStranFor further advice on alternative modes of transport www.sestran.gov.uk
From Edinburgh Airport by Bus
• The Airlink 100 operates a frequent bus service (every 10 minutes at peak times) between Edinburgh Airport and the city centre, with designated stops en route. The service starts at 04.30 and runs until 00.22 at night, with the journey taking 20 minutes. Tickets cost £4.50 single and £7.50 return. Delegates are advised to disembark at Haymarket Railway Station and to follow signs for EICC on foot (5-minute walk). See city centre map for directions.
• The N22 bus also departs from outside the Airport entrance and runs every half an hour through the night until the Airlink service starts again. For more information about these services visit www.flybybus.com.
By Plane
• Edinburgh has one of the UK's fastest growing airports and new flights are always being added. At the EICC, we have the luxury of being located right in the heart of the city and within 10km (6 miles) of Edinburgh International Airport.
• For more information on which airlines and destinations connect to Edinburgh visit www.edinburghairport.com.
From Edinburgh Airport by Taxi
There is an excellent taxi service from the airport to the city. You'll find official airport taxis at the taxi rank outside the terminal building (follow the signs within the airport). It costs approximately £15 to get a taxi from the airport to the city centre and the journey takes 20 minutes depending on the time of day.
From Edinburgh Airport by Tram
• Edinburgh Trams run between the Airport and York Place, in central Edinburgh, every 8-10 minutes Monday to Saturday and every 12-15 minutes on a Sunday. The closest tram stop to the EICC is at Haymarket Station. The first tram from Edinburgh Airport departs at 06:15 and the last is 22:45. Please visit Edinburgh Trams website for further information.
From Edinburgh Airport by Bus
• The Airlink 100 operates a frequent bus service (every 10 minutes at peak times) between Edinburgh Airport and the city centre, with designated stops en route. The service starts at 04.30 and runs until 00.22 at night, with the journey taking 20 minutes. Tickets cost £4.50 single and £7.50 return. Delegates are advised to disembark at Haymarket Railway Station and to follow signs for EICC on foot (5-minute walk). See city centre map for directions.
• The N22 bus also departs from outside the Airport entrance and runs every half an hour through the night until the Airlink service starts again. For more information about these services visit www.flybybus.com.
