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The Eventful VA, LLC

Virtual Event Manager collaborating with Entrepreneurs to elevate their events by assisting with eve

22/01/2021

Today’s Tip - Create a Guest Grid

Your website is really a showcase – a selling tool for each episode.

Imagine going to your podcast website and seeing a collage of your guests right on the homepage.

You can accomplish by creating a section in WordPress that will display posts of a certain category, like “featured” and then categorizing all the popular or interesting episodes as “featured” to show in that section.

Hopefully, this week's suggestions have gotten your mind whirling as to how to make the most of your interview show.

21/01/2021

Today’s Tip - Use Quotes

Create a few templates and pull a quote or two from the show making your guest sound like an expert (Branding!)

This is another way to give listeners an idea of what they will learn/hear during the show.

The guests will usually share their quotes as well!

20/01/2021

Today’s Tip - Include Links

Include links to their social media platforms, website and any products or promotions.

Many people include this information on their media sheet.

Now you have everything you need to promote them properly in your show notes.

19/01/2021

Today’s Tip - Guest Bio

I know I don’t need to mention this but include your guest’s bio.

Most are professionally crafted and include every accomplishment.

You don’t want a lengthy bio because most people won’t read it.

With their permission, edit it down making sure the content is relevant to the topic of your show.

18/01/2021

Are wondering how can you showcase your guests that will not only make the experience for them smooth and worth their time but also motivate listeners to click play?

This week I will share how to make sure you’re shining the spotlight on your guest and the content that you’ve created together, so that they know you’re excited about the interview and your listeners can appreciate just how amazing the conversation really is.

Today’s Tip - Use Branded Photo and Headshot

Use a headshot to promote the episode with your guest. Adding their headshot to your branded graphic will allow people to relate their face to your brand. Also, this will create a consistent look to your brand.

14/01/2021

What is the topic of your show?

Your topic can be as broad as pop-culture, current events, or as focused as discussions about recent Supreme Court rulings.

Make sure the topic you choose is something you’re passionate about.

It should be something you're excited to research and regularly discuss.

Once you have decided, it's time for market research.

You can search your show's topic in Apple Podcasts, Stitcher and other platforms to see if there are already podcasts in that genre.

If there are, listen to a handful of episodes to see what they're doing well and think of ways your show could be different.

Have you decided on a topic?

12/01/2021

Yes! You have decided to launch a podcast. 🤗 They can be informative, entertaining, and enlightening.

Podcasts can be an amazing component of your marketing strategy. When they are successful, your audience will grow and conversions from your ideal clients, become easier.

It’s important to have an idea of what you want to achieve with your podcast before you launch.

One of the first things you need to do is identify your “why”. Why are you producing this podcast?

🎙️Is it to showcase a product or service?

🎙️Is it to share information for a specific group?

🎙️Do you want to position yourself as an expert in your field?

🎙️What problem/pain will your podcast solve?

🎙️Is it to have fun?

It's helpful to write your answer down so you can refer back to it as you develop your show's concept.

What is your “why”? 🤔

24/12/2020

Wishing you a joyous holiday season with peach and cheer in the New Year!

23/12/2020

Hosting a virtual event in 2021?

Are you looking for ways to get the promote the event outside of your normal channels?

Have you thought about being a guest on podcasts?

Podcasts are a great way to get in front of your ideal audience and expand your reach.

Can you image being about to share your expertise and pitching your event to thousands of potential attendees?

Hosts will post links to your website, event landing page and social media in their show notes
If you would like to learn more, click the link in my bio to schedule a discovery call.

Also, you can download my FREE tips on how to get started as a podcast guest.

14/12/2020

Quote from Nelson Mandela

“It seems impossible until it’s done”

Some goals only seem impossible because we build them up that way by our limiting beliefs.

Is it because it requires hard work or is it a case of imposter syndrome?

Either way, the point of a challenge is to conquer it and grow.

Focus on the positives.

10/12/2020

Do you use an online scheduler for your guests?

A real time waster is going back and forth via email trying to schedule interviews.

✔️An online scheduler allows your guests to book their interview based on your availability.

✔️Through the scheduler, they can sign a release form and you can gather information like their bio and headshot.

✔️Another great feature – the scheduler can send reminders.

I recommend Calendly and Acuity Scheduler.

Do you use an online scheduler for your guests?

If so, let me know 👇 which one you use and why.

04/12/2020

Do you use audiograms to promote your podcast?

Audiograms are short audio files converted into video and can include graphics, waveforms, and even captions.

You can highlight your episodes in your IG stories and engage with your audience.

A few tips for creating appealing audiograms are:

🎙️Share snippets of your episode that will make your audience intrigued to want to listen to the entire show.

🎙️Make sure you have the right size. Most audiogram platforms allow you to choose the aspect ratio which is great if you don’t know the graphic sizes by heart.

🎙️You can use Canva to create professional-looking graphics. Be sure to include your branding. Adding a photo of yourself or your guests is another great touch.

Two applications I use are Headliner and Wavve. Headliner is easy to use and you can create an audiogram in less than 10 minutes.

Are you ready to start creating audiograms for your podcast? 🤔

If you need help with it, feel free to DM me or head over to the link in my bio and schedule a free discovery call to let me know how I can help.

02/12/2020

Are you feeling overwhelmed with all that goes into managing your podcast?

Handing over certain tasks can be scary but think of what you could focus on with the time you would have.

Here are six tasks you can outsource:

🎙️Guest Management
🎙️Website Management
🎙️Show Notes
🎙️Audio Editing
🎙️Graphic Design
🎙️Social Media Management

I feel grateful that my clients trust me in assisting them with the management of their podcasts. It doesn’t matter if it’s one task or many, knowing I am helping them gain time to focus on other things and grow their business is fulfilling.

What would be a task you would consider outsourcing? 👇

01/12/2020

Happy December! I can't believe this year is almost over. There has been many challenges but I have had many blessings along the way.

Not looking forward to the cold weather but I'm excited for what 2021 will bring.

26/11/2020

Happy Thanksgiving from our family to yours!

23/11/2020

Are you ready to start your podcast?

I know you’ve been thinking about it for a while and it can seem overwhelming.

Download my FREE “Podcast Launch Checklist” where you will learn the steps necessary to get you going.

17/11/2020

Happy National Entrepreneurs' Day!

Cheers to those who took a dream or passion and stepped out on faith.

On this day, entrepreneurs are encouraged to thank mentors, give advice, and spread the word about how to achieve success in business.

What advice do you have for those just starting this journey?

30/10/2020

This week I have shared a few tips of ways to engage your audience before and during your virtual event.

Here is a recap of what I’ve shared so far:

⭐ #1 was incorporating giveaways, a quiz, or competition.
⭐ #2 was including graphics and designs your attendees would normally see at your in-person event.
⭐ #3 – Surprise your attendees by Implementing entertainment at the beginning or end of your event.
⭐ #4 – At least 2 -4 days before the event, send an intro video, introducing yourself along with a PDF of the agenda.

Today’s tip -

✔️ #5 – Planning a virtual event can be stressful especially if you have never planned one before. The Eventful VA can eliminate your stress by handling the logistical planning of your event, while you focus on the parts that you love.

What do you need help with from the list of tips provided?

Click the link in my bio to learn more about my services and how I can assist you.

29/10/2020

Planning on hosting a virtual event? Looking for ways to get your attendees engaged?

So far this week, I have shared the following tips:

⭐ #1 was incorporating giveaways, a quiz, or competition.
⭐ #2 was including graphics and designs your attendees would normally see at your in-person event.
⭐ #3 – Surprise your attendees by Implementing entertainment at the beginning or end of your event.

Today’s Tip -

✔️ #4 – At least 2 -4 days before the event, send an intro video, introducing yourself along with a PDF of the agenda.

This will let them know what they can expect during the event and it’s a great way for first-time attendees to “meet” you.

28/10/2020

I'm back today with anther tip for engaging our audience during your virtual event.

Here is a recap of the what I shared over the last two days:

⭐ # 1 was incorporating giveaways, a quiz or competition.

⭐ #2 was including graphics and designs your attendees would normally see at you in-person event.

Today’s tip-

#3 – Surprise your attendees by Implementing entertainment at the beginning or end of your event.

✔️Dancing
✔️Singing
✔️Instrumental
✔️Meditation

27/10/2020

Yesterday, I shared incorporating giveaways, a fun quiz or a competition to help increase engagement and create attendance interaction.

Today’s tip -

#2 – Include graphics and designs (your brand) that you would normally have at your in-person event, which will allow attendees to feel familiar elements of the event.

A few suggestions are:

✔️Your company logo or logo for the event
✔️Your Banner/Step and Repeat as a backdrop
✔️Colors associated with your brand
✔Signature Décor - I have a client who loves orchids, so the flowers are throughout her in-person events.

26/10/2020

Planning on hosting a virtual event? Don’t know where to start? Need some inspiration?

Over the next 5 days I will share tips that you can incorporate to increase engagement and get your audience excited about the event.

Today's Tip:

# 1 – To increase engagement incorporate giveaways or a fun quiz or competition that will create attendance interaction.

⭐Swag Bag – Your speakers could provide a link to their free product or a mini course.

⭐Quiz - The best way to create a visually pleasing quiz without any prior design knowledge is to use Canva.

⭐Competition – Create a competition that falls in the theme of your event with a gift and announce the winner during the event.

Have you tried any of the above in your event? Comment below and share your experience.

24/10/2020

Have you thought about being a guest on podcasts?

There are several reasons why you might want to appear as a guest:

• You might want to promote your podcast
• You might want to reach more people in your target market
• You might want to grow your audience by promoting an article you’ve written or an event

There are a couple of ways you can approach this.

Are you waiting for podcasts to contact you? What are you doing to get their attention? Why would they reach out to you?

Are you contacting them? This is a great way to increase your chances. Do you have your media kit together?

No?

Don’t worry!

I have created a free download with tips to help you create your media kit and get noticed by podcast hosts.

Click the link in my bio to get your download today!

21/10/2020

Have you pitched to a podcast host and haven't heard anything? Don't give up, follow up.

By following up, you show the host you’re serious and have something important to share.

Make sure you’re adding value with each follow-up.

One thing you can share are links to other podcasts you have been on.

19/10/2020

💪💪 You've got this!

17/10/2020

**LOVE NOTE**

14/10/2020

Do you have a Call to Action (CTA) in your podcast?

Below are a few things to keep in mind regarding adding the CTA in your podcast.

💜Do you have a funnel with your CTA? Plan out what action comes next to guide your audience to the goal.

💜Keep your ideal client in mind. Make it compelling by including something that will motivate them.

💜Keep it under 2 minutes, so your audience doesn’t lose interest.

💜Mention your CTA a few times throughout the show and include it in your show notes.

Comment below how you include CTAs in your podcast.

13/10/2020

An essential step in your quest to be a guest on a podcast is the preparation of your media kit.

A media kit should be centered around your expertise and contain all the pertinent information that will showcase you as a true professional.

Here is a list of what should be included in your Media Kit:

• Personal Headshot
• Bio
• Topic/Angles
• Booking Links
• Primary Topic
o Description
o Discussion Points
o Sample Questions
• Downloads
o Lead Magnet
o Website URL
o Landing Pages
o Freebies
• All Social Media Links

#

10/10/2020

Do you have a Call to Action (CTA) in your podcast?

A Call to Action is designed to get an immediate response from your audience.

It’s a great opportunity to offer additional value as well.

CTA can inspire your audience to take action in several ways such as:

~Subscribe to your podcast
~Download your eBook
~Visit your website
~Sign up for a course or event
~Join your email list for your newsletter or a free offer

🌞 Do you have a CTA in your podcast?

05/10/2020

Everything you want is on the other side of fear!

Yes, there will be obstacles and setbacks.

But there will also be breakthroughs, accomplishments and success!

Do away with doubt, embrace your confidence and go after your dreams...you've got this!

03/10/2020

Hey,

I realized I have not taken the time to introduce myself. My name is Dana and I am a Virtual Event Manager with a background in Administration, Marketing, and Event Planning. I tend to dabble in technology as well.

I work with entrepreneurs and coaches whose mission is to enrich the lives of others by providing education, resources, and accountability.

I assist them with:
• Podcast Launch
• Podcast Management
• Guest Coordination
• Event Management
• Administrative Support

I love working virtually and building my own business on my terms, it’s so empowering.

29/09/2020

Are you interested in being a guest on podcasts?
Being a podcast guest is a great way to share your expertise and get in front of your ideal clients quickly.

Download my FREE Tip Sheet - Five Tips on how to become a Guest on a Podcast.

Download here - http://ow.ly/AJn950Bnsmk

23/09/2020

I have clients whose in-person events included breakout sessions. I like using Zoom because it provides with Breakout Rooms.

I can divide the meeting up to 50 separate rooms. I have the option of splitting the participants into separate sessions automatically or manually or allow participants to make that choice. Zoom will suggest the number of breakout rooms based on the number of participants.

As the host or co-host, I can jump into any room and also send a message to each room. You can set the timer for how long the rooms should be opened or you can just close the room. Participants will see a pop-up message letting them know how much time is left.

If this is something you would like more information about or you would like to incorporate in your next virtual event/meeting and would like assistance, let me know.

21/09/2020

Let's face it…

If you’re gonna get things done it's going to take a lot of hard work.

Every day you’re going to have to exercise the most powerful muscle you have: your mind.

People are going to doubt you.

You will even doubt yourself.

But know the only way you will hit your goals is if you have the right mindset in place to stay motivated and grind.

17/09/2020

A great way to prepare for your upcoming interview is to listen to an episode or two, to familiarize yourself with the flow and the host's interview style.

15/09/2020

I watch a podcast and one of the speakers said something that resonated with me.

Typically, a $97 client is going to act differently than a $9700 client.

The low paying client isn’t bad, but they will want more.

The higher paying client will be less needy because they have a proven track record and discipline to get the results.

They are not bad clients, but low paying offers/clients equate to customer service, where high paying clients equate to results.

I'm all about the results!

11/09/2020

One of the things I love about working virtually is I have the freedom to work from anywhere and I’m using and learning different software daily that not only benefits my business but my clients as well. What/Where are your workspaces today?

09/09/2020

Someone asked me if I get bored when editing because sometimes it can take a couple of hours to complete.

The answer is no.

I enjoy it because not only am I able to clean up the audio, add to it and make it flow, I am always learning something new or given a different perspective.

07/09/2020

Begin anywhere. A simple quote that I read recently from composer John Cage.

As someone who is an overthinker, this reminds me that everything doesn’t have to be perfect or in place.

Just begin!

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Welcome

The Eventful VA (EVA) collaborates with entrepreneurs to elevate their brand and events by providing administrative support, event management and virtual media. Running a successful event business takes creativity, systems, excellent customer service and marketing.

As a Virtual Executive Assistant (VEA) and a Virtual Event Manager (VEM), I bring over 26 years of event planning experience and over 30 years of executive level administrative experience. I have owned and operated an event planning business for 12 years, so I knows the challenges you face. I know all too well about the sleepless nights and unanswered messages. EVA is here to help alleviate the stress that comes with not just running a business but also planning and executing a successful event.

It’s important for me to get to know your business on a personal level, in order to create systems and come up with solutions that not only you love, but your clients as well.