Epoch Event Coordinating

15/07/2024

🥂 What are you waiting for? Corporate events just aren’t the same without help from Epoch Events (!!) Enhance your special occasions with a touch of professionalism! Whether it’s a corporate function, a special celebration, or a festive gathering, enlisting the expertise of an event planner can revolutionize your business.

#1 • Managing a business is demanding, and orchestrating an event can devour precious time. Let us take charge of the logistics, timelines, and intricate details, freeing you to concentrate on your core strengths—propelling your business forward.

#2 • Embrace the wealth of experience and innovation that comes with hiring a planner. We possess the know-how to transform your ideas into a tangible reality, crafting an unforgettable experience for you & your attendees.

#3 • Every event presents its own set of obstacles. Epoch Events excels as an adept problem-solver, capable of navigating any unforeseen challenges, allowing you to unwind and relish the occasion without the burden of stress.

Here are some snapshots from 1YR Anniversary Event (!!) What an amazing event to participate in and facilitate; thank you Charlottes for partnering with Epoch Events (!!)

Shoutout to our participating vendors, this event wouldn’t have been possible without you!




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esthetics

13/06/2024

🍾 Looking for an evening of champagne, tasty bites and a peek at the latest bridal trends? Then join me at Charlotte’s Weddings Anniversary Party on Wednesday, June 19th from 6-8PM!

Don’t miss out on some amazing giveaways including my raffle offering: $300 off a Epoch Events ‘Month of Coordinating’ package in combo with A River House $500 off ‘A Weekend Wedding Package’. That’s over $800 in savings, you could WIN!

And that’s only one of our giveaways…there are plenty of other prizes we’re giving away, with over $2800 in value in wedding products and services, this is the most elite bridal shop party in the Rogue Valley!

Mark your calendars, bring your friends, and I can’t wait see you in downtown Ashland on June 19th! Full details at the link in my bio!

📢 Special shoutout to the Dream Team of vendors:


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[wedding day, wedding inspiration, wedding ideas, bride to be, Grants Pass Wedding Coordinator, Ashland Wedding Coordinator, Medford Wedding Coordinator, Oregon wedding coordinator, wedding goals]

31/05/2024

29/05/2024

🤌🏼✨ The SECRET is out (!!) When it comes to planning events, I rarely get to contribute with my own INVITES to the party! But this time, I’m excited to personally invite you to this summer’s most exciting Bridal event!  
 
Charlotte’s Weddings Anniversary Party is happening June 19th from 6P-8P. Mark your calendars & set your iPhone reminders because you don’t want to miss out!

🤩 Plus, did I mention, we’re giving away over $2800 in value in wedding products and services to guests like YOU!  
 
I can’t wait to celebrate with you. Hang out with me at this event and enjoy delicious food, drinks, and music celebrating Charlotte’s Weddings in Ashland. Visit the link in my bio for full details + more information!  
 
📢 Special shoutout to the Dream Team of vendors:  
 
 
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 esthetics 
 
    
   
[wedding day, wedding inspiration, wedding ideas, bride to be, Grants Pass Wedding Coordinator, Ashland Wedding Coordinator, Medford Wedding Coordinator, Oregon wedding coordinator, wedding goals]

18/05/2024

Loved this wedding!! 🤩🤩

17/05/2024

🥂 Hii friends – I think it’s time for a reintroduction of your girl! I’m Hailey, owner and lead planner at Epoch Event Coordinating. If you’ve ever wanted to know a little more about me – here’s your chance (!!)

Sunday is my favorite day of the week because I enjoy church, time w/ family + friends, eating a great meal, & generally a day of complete relaxation. A glass of wine, summer thunderstorms, and a suspenseful book in my hand would be an ideal evening for me!

Some of my hobbies include: playing pickleball (*I’m very competitive), skiing, paddleboarding in the summer months & overnight backpacking/hiking.

My husband and I married in 2018, we are both self-employed with our dream jobs, and in between the hustle, we’re usually working on some home-improvement projects & taking care of our two fur-babies, Gus 🐶 + Remi 🐱. When we’re not home, we enjoy traveling and you bet I’m dragging my husband around to as many restaurants as possible!

I’ve always said “I just love, LOVE” and through event planning and wedding coordinating, I have the art of surrounding myself with some of life’s most beautiful moments.

When people think of a planner, they think detail-oriented and micro-organized, which is accurate, but for me, it’s more than that! Epoch Events was formed from a passion for curating and enveloping the beauty every event was destined to hold.

Oxford Languages English Dictionary defines the word epoch, pronounced /ˈepic/ as “a period of time in history or a person’s life, typically one marked by notable events or particular characteristics.” And this is exactly where the name Epoch Events derived from. Planning an event is no easy task, and I take pride in being your destination for top-tier event coordinating & wedding planning!

Thank you all for being here & following along on this journey. I am so grateful to all who have supported me along the way and shoutout to .dale.photography for bringing my branding vision to life with this gorgeous session.

xoxo – Hails 💋🫶🏼

09/05/2024

🌞The wedding of Trevor and Gracie was an absolute delight to coordinate! Despite the unpredictable April weather in Southern Oregon, these two fearless lovebirds didn’t let a little uncertainty dampen their spirits. From the get-go, it was evident that they were not only a power couple but also incredibly kind and considerate individuals.

Leading up to the big day, the weather played a game of cat and mouse, alternating between rain showers and bursts of sunshine. But when the morning of the wedding arrived, it was as if the heavens themselves had conspired to bless Trevor and Gracie with the perfect day. The sun shone down, illuminating the breathtaking backdrop of snow-capped mountains, turning their wedding venue into a scene straight out of a postcard from Yellowstone National Park.

Overall, Trevor and Gracie’s wedding was a beautiful fusion of love, joy, and celebration. It was an honor to be a part of such a magical day!

Check out the couple’s testimonial: “Hailey did an outstanding job. She formed a team and took care of every tiny detail or concern I had. I was a fairly hands-off bride when it came to the fine details of my decor, and she did a BEAUTIFUL job. I highly recommend her services! When working with my many other wedding vendors, they routinely told me, ‘Hailey is the best in the valley,’ and that I was in good hands. Thank you, Hailey, for helping make our day so unbelievably special.”
Pinch me! How is this my job!? Thank you Gracie & Trevor for such kind words and entrusting the Epoch Events team to coordinate your beautiful day!

Want to see more? Their love story is now on the blog, check it out by visiting the link in our bio (!!)
Venue •
Coordinator •
Photographer •
Florist •
DJ •
Baker •
Caterer •
Mobile Bar •
Hair & MUA • .inspired.studio
Dress • from
Groom Suit •
Rentals • +

01/05/2024

– Mik + Sean —

✨ Dream Team:
Venue:
Coordinator:
Photographer: .dale.photography
Videographer: .salvatore
Catering:
Officiant:
Cake:
Cupcake Desserts:
Congrats to +



[wedding day, wedding inspiration, wedding ideas, bride to be, Grants Pass Wedding Coordinator, Ashland Wedding Coordinator, Medford Wedding Coordinator, Oregon wedding coordinator, wedding goals]

26/04/2024

⚡ Exciting News — Epoch Events + Gabriel Ramirez Photo is honored to announce an amazing opportunity amounting to $600 in savings! We’re partnering together this Fall to provide an amazing package to couples.

As a wedding coordinator, I’ve always enjoyed working with Gabriel; his attention to detail, professionalism yet comfortable vibe are such a joy to work with! I love recommending clients to Gabriel, and we’re excited to share this debut partnership now available for couples inquiring about October + November 2024 wedding dates!

These savings apply to my Month-of Coordinating package. For those who have spent months planning your special day, it’s time to have zero worries! Leave the final stages of planning to us. This is the perfect option if you prefer to plan the majority of your wedding but need a professional coordinator the day-of to answer questions, offer advice and coordinate the details, allowing you to enjoy every moment of your wedding day without any worry of the background details. So let’s chat!

💬 Availability is limited, DM Gabriel .photo or myself, Hailey, to book your dream team combo! Cheers (!!)

03/04/2024

💁🏽‍♀️ Hi! Its me, Hailey – owner and lead planner of Epoch Events (!!) First wedding of the szn is in just a couple of days and I am here for it!

To celebrate, I want to see how well you guys know me with 2 truths and a lie...

Choose the option you think is the lie and I’ll post the correct answer; one of the winners will receive a free coffee on me.

⁉️ I’ve sky dived

⁉ I’ve had to hitchhike

⁉ As a little girl, my favorite animal was snakes

• • •

Coordinator:
Photography: .photo
Décor Rentals:
Video:
Dress:
Flowers: &
HMUA:
Airbnb: .collective
Officiant: &
Bride/Groom: +

One of these is a lie, the other two are truths, I’m excited to see how many of you get it right!

29/02/2024

🌧️ rainy day blues have me reminiscing on this day in Southern Oregon’s Tuscany
>> the dream team >>
• Venue
• Event Coordinator
• Baker
• Dress Designer
• Photographer (*photos used in this post)
• Photographer
• Videographer
• Stationary
• Rented Decor
• Vespa
• Make Up
• Hairco • Dessert Wall
• Florist
• Tuxfarmesan • Male Model
• Female Model

14/02/2024

lovestruck 👼💭🏹🎀🔒
happy valentine’s day to all the love birds out there.
xoxo photostudio


estheticsharford.designshairmua

31/01/2024

♥️When a passion project comes to life & it absolutely exceeds your expectations. What an honor it was to partner with some of the best vendors on the West Coast for this beautiful stylized shoot!

At its inception, the purpose of this content day was to celebrate love, but we also emphasized participation! And not only in products but in vendor interaction + networking for the entire day as well. From the bottom of my heart, thank you to each of our partnering vendors. Every single business that took time out of their busy schedules to attend & contribute, this shoot wouldn’t have happened without the support from each and every one of you.

I’m certain that we’re going to break the internet with all the content we’ve gathered from this amazing day – which is exactly what we all hoped and wished for! From me - XOXO, to all of you!
Event Coordinator •
Venue • .studio
Desserts •
Photography • .photo (*photos used in this post)
Photography •
Photography •
Tea Pary Tablescaping •
Mobile Bar + Drinks •
Charcuterie • .times_
Marquee Signage •
Photobooth •
Balloon Design • .co
Mini Bounce Castle + Ball Pit • .softplayllc
Florals •
Florals •
Misc. Props + Bathbomb Kits •
Spraytan Services • .esthetics
Dress Designer • .harford.designs
Wine •
MUA • .hairmua
Hair Stylist •
Female Model w/ her Fiance •
Female Model w/ her Husband •

02/10/2023

What a day of bliss it was celebrating Pete + Niesja! It is evident these two are cherished by their family & friends, and it was the resources & skills of their people that brought together a beautiful wedding. Hosted at a private residence venue and seated on the shores of the Rogue River, this was truly a magazine-worthy setting. The week surrounding their wedding was shadowed with a blanket of wildfire smoke, the day before their wedding was doused in a rainstorm, and the day-of, the skies opened, and fresh air was swept in! With so many precious moments, this wedding was one for the books. It was a pleasure to support Pete and Niesja as they became one as husband & wife, announcing and celebrating their covenant of marriage surrounded by their family and friends. Thank you both for choosing Epoch Events to coordinate your wedding day, it was such a joy to be a part of!
Coordinator:
Photography: .photo
Video:
Dress:
Flowers: &
HMUA:
Airbnb: .collective
Officiant: &
Bride/Groom: +

27/09/2023

🤍 Want to know one of the top 'biggest regrets' for brides & grooms? Too often we hear couples reflecting on their wedding, lamenting that they let it slip by without spending enough time with *each other*.

Here are 8 ways to spend 1:1 time together on your wedding day:

1. Spend the morning together: have coffee, breakfast, go on a walk to calm nerves, say your private vows, or spend time praying or visualizing together.

2. Before the ceremony, do a first look, first touch, pray together, read private vows or letters to each other.

3. Immediately following the ceremony: enjoy a private glass of champagne & cocktail hour snack together in a quiet space, away from guests.

4. Before guests enter into the reception space, have a private moment to look at the area, just the two of you! Take it all in and savor seeing your finished vision, untouched & perfect before it's filled and enjoyed by your guests.

5. Sweetheart table

6. Private cake cutting

7. Golden hour or sunset photos together

8. Private last dance. Such a unique way to end the night, this one is becoming more popular, however, it's important to try your best not to keep your guests waiting too long if you're doing a formal exit/sendoff.

Save for later to build these moments into your day-of timeline, and send to a bride & groom getting married soon (!!) Follow for more wedding + event coordinating tips.

14/09/2023

🌿♻️ In a world increasingly attuned to environmental and social responsibility, it's time for corporate events to shine with purpose! Learn how eco-friendly practices can not only make your events memorable but also help reduce your environmental footprint. From choosing sustainable venues to implementing waste reduction strategies, we've got the inside scoop on making your events more Earth-friendly.

But it's not just about the planet; it's also about people. Discover the importance of giving back to the community through corporate social responsibility initiatives. From volunteer activities to charity fundraisers, your events can become a catalyst for positive change. 🤝❤️

Ready to transform your corporate gatherings into meaningful, sustainable experiences? Dive into our latest blog for practical insights and inspiration, link in our bio (!!)

31/08/2023

📸 Check out the full photo on my IG page! What a fun stylized shoot this was, Epoch was honored to partner with some of the best vendors in the valley to create a POP of color. Full vendor list and photo featured on IG.

30/08/2023

🔎did you know, when you choose to partner with Epoch Event Coordinating, you receive an all access pass to our list of recommended vendors?

cut hours of scrolling time, googling and asking for reputable vendors in your area with help from me! We have a complete list of professional businesses who are powerhouses in the event and wedding industry.

DM me to chat, I’d love to talk and see how Epoch Events can help you achieve the highest level of quality and success at your next event.

30/08/2023

📑Whether you’ve hired a full-service planner, or a day-of coordinator, everyone hosting an event wants it to be unforgettable in the best ways, all while enjoying a stress-free planning journey. At Epoch Events, we’re dedicated to making your vision a reality, one step at a time.

Read our latest blog post for insights from a seasoned event coordinator! From crafting seamless timelines to staying organized and conquering unexpected hiccups, these expert tips will empower you to create a remarkable event, or help you choose the right vendor for your upcoming get together.

>> Read more by visiting the link in our bio (!!)

28/08/2023

✨ Jake + Amanda brought the party at the beautiful venue in Southern Oregon. With a large bridal party and guests ready to dance the night away, the bride and groom celebrated the start of a new chapter. This bold black & white wedding incorporated classic, elegant designs with a fun, rustic twist, making for a timeless, sophisticated look. Despite the wedding date being set for early May, not only did the weather cooperate, but it was so warm that most could have mistaken the day for a mid-summer wedding. It was a pleasure to support Jake and Amanda as they became one as husband & wife, announcing and celebrating their covenant of marriage surrounded by their family and friends. Thank you both for choosing Epoch Events to coordinate your wedding day, it was such a joy to be a part of!

Photography: .jennifer.photography
Balloons:

26/08/2023

happy weekend (!!) looking to “level up”? — whether you’re wanting to improve your personal life, business goals, or relationships, don’t forget to take a rest/reset day.

I am terrible at taking time away from my day to day tasks. But one thing that has always helped me achieve more is taking a day of rest out of every week. Some weeks it comes easier than others but no matter what, it’s something I try very hard to prioritize.

And whether or not your rest day falls on a weekend day or a week day, doesn’t matter. The important piece is the fact that you’re taking time to unplug, recharge and I bet you’ll be surprised with the energy and brainpower you have when you bounce back from it.

Whether you’re preparing for an upcoming event, achieving a business goal, or just wanting to improve yourself, “level up” with some inspiration from Epoch Event’s reset guide.

19/08/2023

🔥For couples hosting a wedding in the PNW, this time of year often yields what locals have begun to call, “the 5th season” -- a season where local wildfires are battled, and air quality is less than ideal. If your wedding day is just around the corner, and your venue is outdoors, try your best not to stress about the air quality. While yes, this is something easier said than done, unfortunately, the weather patterns and smoke density is something that no one can control. Also remember, your guests understand this, they realize the weather is out of your hands, and ultimately, they are coming to your wedding to celebrate you and your partner’s union and commitment to each other.

If you're planning an outdoor wedding and there is significant smoke in the area, it's important to prioritize the health and safety of your guests and yourself. Here are some steps you can take:

• Monitor Air Quality: Keep a close eye on air quality reports for your location. Websites and apps like AirNow (airnow.gov) provide real-time air quality information.

• Provide Protective Measures: If you decide to proceed with an outdoor wedding, consider providing N95 masks or other types of face masks to your guests. This can help protect them from inhaling smoke particles & is a polite gesture for those attending.

• Air Purification: If feasible, rent or purchase air purifiers to place around the event area. These can help improve air quality to some extent & make the environment more comfortable for guests.

• Offer Cooling Stations: Set up cooling stations with fans and water. Smoky conditions can exacerbate heat, so ensuring your guests stay hydrated and cool is important.

Your wedding is intended to be one of the most memorable moments of your life. However, if wildfires are in your area, and air quality is dangerous enough that it jeopardizes the safety of you and your guests, considering postponement is always an option. While this can be extremely disappointing, safety should always be the top priority. Epoch Events thanks all wildland firefighters and first responders, battling the wildfires across the West Coast. Thank you.

18/08/2023

🍷✨ What a pleasure it was to work with the Social Publication Magazine Team! For those in the Grants Pass and East Medford communities, you may have seen their beautiful publications in your mailboxes, and if you’re a Southern Oregon business owner, you may have chosen in the investment of advertising with them!

The Social Publication produces high-quality monthly magazines that are tailored to the community in which they serve. Each issue is an enjoyment because the articles are relevant and engaging. By sharing personal and local stories, the Social Publication helps to bring people together and build community.

This networking and social event featured live music at one of Southern Oregon’s premier wineries, RoxyAnn Winery, accompanied by delicious food options, live music and entertainment.

Shout out to the fabulous vendors we partnered with to make this event a success:

> +
> venue:
> catering: .empanadas_
> florist:
> photography:
> live music: Chad Lantz
> photobooth:
> balloons: paper__weight__

18/08/2023

🎩✨ Unlock the secrets of exceptional event etiquette! Whether you're attending a lavish gala or a cozy gathering, knowing the ins and outs of proper event etiquette can set you apart as the ultimate guest. Join us on a journey through the eyes of an accomplished event coordinator, your very own Epoch Events, as we explore the art of seamless social interactions.

From gracefully responding to invitations to choosing the perfect attire for any occasion, our latest blog post is your comprehensive guide to mastering event etiquette. Discover the power of punctuality, the elegance of table manners, and the impact of genuine conversations that create lasting connections.

Explore the delicate balance of tech etiquette in our digital age, and gain insights into the thoughtful nuances of gift-giving. Plus, learn how expressing gratitude can leave a lasting impression on hosts and fellow guests.

Whether you're a seasoned event-goer or a newcomer to the social scene, these etiquette gems will elevate your experiences and make every event a memory to cherish. Join us in embracing the art of social grace and making every gathering a masterpiece of refinement and enjoyment.

>> Read our full article by visiting the link in our bio (!!)

06/07/2023

📢 Discover the secrets to maximizing event impact through personalized experiences! Understanding your audience is key to creating memorable events that leave a lasting impression. Tailoring the event agenda, leveraging technology, and incorporating audience insights are just a few of the strategies that can boost attendee satisfaction and drive brand loyalty.

🔍 Learn more about the power of event personalization in our latest blog post: Understanding Your Audience: Personalizing Events for Maximum Impact. Gain valuable insights, practical tips, and actionable advice to create impactful events that resonate with your audience on a personal level. Don't miss out on this opportunity to enhance your event strategy!

Check it out at: https://epocheventcoordinating.com/blog/understanding-your-audience-personalizing-events

Learn how to maximize the impact of your events by understanding your audience and personalizing the experience. Discover the power of audience insights, tips for tailoring event agendas, leveraging technology, and creating a memorable and engaging experience. Boost attendee satisfaction and brand l

29/06/2023

Because these details need a reel of their own! Still swooning over this spectacular shoot!
Venue:  
Planning & Event Coordination:   
Florals:  
Photographer & Flatlay styling and Photos:  
Flatlay styling items: .eu
Videography:  
Gown:  
Rentals:  
Makeup:  
Hair:  
Stationary:  
Jewelry: .ca
Catering + Bar:  
Cake:  
Model: