Epoch Event Coordinating

31/01/2025

📸 Calling all photographers & videographers! Elevate your portfolio with a breathtaking Styled Bridal Shoot at Del Rio Winery in Rogue River, Oregon.

📅 Date: March 28, 2025
⏰ Shoot Time: 3:00 PM – 6:00 PM
🍽 Private Dinner: 6:00 PM – 7:00 PM

This immersive experience, brought to you by & x , features:

>> Ceremony & Reception Setups
>> Invitation Flatlays
>> Dessert Styling
>> Wedding & Rehearsal Dinner Couples
>> Rehearsal Dinner Tablescape

After capturing stunning imagery, enjoy an intimate, chef-prepared dinner with fellow creatives. This is your chance to curate high-end content before the 2025 wedding season!

++ Limited spots available—secure yours now by visiting the link in our bio (!!)

21/12/2024

// SWIPE // A wedding planner eliminates these potential disasters, orchestrating every detail to ensure your day unfolds seamlessly. With their expertise, you’re free to savor every moment of your celebration, stress-free. Without one, the joy of your dream wedding can be overshadowed by unnecessary chaos and last-minute challenges.

You may not remember every detail of your wedding, but you WILL remember the way you felt. Invest in a wedding planner who has your back, and advocates for your wants & needs (!!)

You’ve come to the right spot, DM me, I’d love to chat. 🤍

photography by




// SEO // [wedding day, wedding inspiration, wedding ideas, bride to be, Grants Pass Wedding Coordinator, Ashland Wedding Coordinator, Medford Wedding Coordinator, Oregon wedding coordinator, wedding goals]

01/11/2024

🌺 Maleke & Zoe’s magical, coastal wedding is now LIVE on the blog (!!) Link in bio.

And while you’re there, check out the ‘love stories’ tab on my website to see snippets from some of my favorite weddings this year. And don’t worry, I’ll be adding dozens more in the coming weeks!

Wedding Planner •
Photographer •
Florist •
Decor Rentals •
Hair Stylist • .by.eden.e
MUA •
Kids Play Area • .florals.picnic.co
Wedding Dress •
Wedding Dress Alterations •
Guestbook • .co

🤫 [wedding day, wedding inspiration, wedding ideas, bride to be, Grants Pass Wedding Coordinator, Ashland Wedding Coordinator, Medford Wedding Coordinator, Oregon wedding coordinator, wedding goals]

14/10/2024

🍸 Imagine an intimate wedding set inside a grand, elegantly transformed airplane hangar. The space is draped in black and white, exuding timeless sophistication. Guests sip classic martinis, surrounded by sleek art deco accents and luxurious furnishings that evoke the charm of old money.

🤍 The air is filled with the soft hum of jazz, laughter and love. The perfect balance between modern minimalism and old-money elegance, creating a memorable, refined celebration.

✈️ Let’s make YOUR vision a reality next! My heart is so full over this collaboration of creatives and I couldn’t be happier to see such a unique event brought to life. More to come, but for now ... pinch me, I’m living the dream.

++ Huge shoutout to those who made it possible ++

Styling + Coordinating •
Photography •
Videography •
Models • &
Florals •
Pearl Sleeves & Veil •
Suit •
Hair & Makeup • .hairmua
Jewelry •
Cake •

🗝️ | elopement | bridal | wedding coordinator | wedding planner | classic style wedding | destination wedding planner | luxury wedding | vogue wedding |

23/09/2024

🥂Hi everyone (!!) Southern Oregon’s top wedding + event vendors are teaming up to bring you the most epic sweepstakes to kick off the fall season! I’m so excited to be a part of this collab – if you’re planning your dream wedding or know someone who is, this is the giveaway you don’t want to miss!

One lucky couple will win an incredible engagement + wedding package to make their “Happily Ever After” unforgettable!

Here’s what’s up for grabs:

💎 Something New Bridal Box + Denim Jacket from (over $250 value)
👗 15% Off Entire Bridal Purchase from
📸 Free Couples Photo Session by .photo ($400 value)
💐 Free Bridal Bouquet by
🏙 3 Hours of Studio Space Rental by .studio
☕️ Free Bridal Shower Package from ($350 value)
🛠 $200 Off Custom Wedding Signage by

How to enter:
1. Like this post
2. Follow all participating business accounts
3. Tag your friends in the comments below (Each tag counts as one entry, and there’s no limit!)
4. *BONUS ENTRY* Share this post on your story for 5 extra entries!

📅 Entries are open September 23-30. Winner announced October 1!

*All giveaway items must be redeemed by 12/31/2025.

28/08/2024

🍷 Ocala and Zandra’s wedding day is now on the blog (!!) This spring wedding was a magical celebration nestled in the picturesque Applegate Valley. Surrounded by breathtaking mountains, with a gentle, cool breeze sweeping across the vineyard – the scene was set for a perfect day. The vibrant live band played soulful melodies, keeping spirits high and guests dancing throughout the night.

The décor and ambiance reflected Zandra and Ocala’s relaxed and easygoing personalities. The vineyard was adorned with elegant yet simple decorations, allowing the natural beauty of the surroundings to shine. As the sun set, a warm and intimate glow made the evening most magical.

Guests mingled and enjoyed the chill vibe that resonated throughout the wedding, making it a day filled with laughter, love, and cherished memories. From the heartfelt vows to the joyful celebration, Zandra and Ocala’s wedding was a perfect blend of elegance and laid-back charm. Thank you both for choosing Epoch Events to coordinate your wedding day, it was such a joy to be a part of!

📸 Take a peek at their day by visiting the link in our bio (!!)

As always, HUGE shoutout to the ✨ dream team ✨ -
Venue:
Photographer:
Coordinator:
Florist:
Band + DJ:
Baker:
Catering:
MUA: .herrera.mua
Dress:
Transportation:
Officiant:
Live Wedding Painter:

15/07/2024

🥂 What are you waiting for? Corporate events just aren’t the same without help from Epoch Events (!!) Enhance your special occasions with a touch of professionalism! Whether it’s a corporate function, a special celebration, or a festive gathering, enlisting the expertise of an event planner can revolutionize your business.

#1 • Managing a business is demanding, and orchestrating an event can devour precious time. Let us take charge of the logistics, timelines, and intricate details, freeing you to concentrate on your core strengths—propelling your business forward.

#2 • Embrace the wealth of experience and innovation that comes with hiring a planner. We possess the know-how to transform your ideas into a tangible reality, crafting an unforgettable experience for you & your attendees.

#3 • Every event presents its own set of obstacles. Epoch Events excels as an adept problem-solver, capable of navigating any unforeseen challenges, allowing you to unwind and relish the occasion without the burden of stress.

Here are some snapshots from 1YR Anniversary Event (!!) What an amazing event to participate in and facilitate; thank you Charlottes for partnering with Epoch Events (!!)

Shoutout to our participating vendors, this event wouldn’t have been possible without you!




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13/06/2024

🍾 Looking for an evening of champagne, tasty bites and a peek at the latest bridal trends? Then join me at Charlotte’s Weddings Anniversary Party on Wednesday, June 19th from 6-8PM!

Don’t miss out on some amazing giveaways including my raffle offering: $300 off a Epoch Events ‘Month of Coordinating’ package in combo with A River House $500 off ‘A Weekend Wedding Package’. That’s over $800 in savings, you could WIN!

And that’s only one of our giveaways…there are plenty of other prizes we’re giving away, with over $2800 in value in wedding products and services, this is the most elite bridal shop party in the Rogue Valley!

Mark your calendars, bring your friends, and I can’t wait see you in downtown Ashland on June 19th! Full details at the link in my bio!

📢 Special shoutout to the Dream Team of vendors:


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[wedding day, wedding inspiration, wedding ideas, bride to be, Grants Pass Wedding Coordinator, Ashland Wedding Coordinator, Medford Wedding Coordinator, Oregon wedding coordinator, wedding goals]

31/05/2024

29/05/2024

🤌🏼✨ The SECRET is out (!!) When it comes to planning events, I rarely get to contribute with my own INVITES to the party! But this time, I’m excited to personally invite you to this summer’s most exciting Bridal event!  
 
Charlotte’s Weddings Anniversary Party is happening June 19th from 6P-8P. Mark your calendars & set your iPhone reminders because you don’t want to miss out!

🤩 Plus, did I mention, we’re giving away over $2800 in value in wedding products and services to guests like YOU!  
 
I can’t wait to celebrate with you. Hang out with me at this event and enjoy delicious food, drinks, and music celebrating Charlotte’s Weddings in Ashland. Visit the link in my bio for full details + more information!  
 
📢 Special shoutout to the Dream Team of vendors:  
 
 
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 esthetics 
 
    
   
[wedding day, wedding inspiration, wedding ideas, bride to be, Grants Pass Wedding Coordinator, Ashland Wedding Coordinator, Medford Wedding Coordinator, Oregon wedding coordinator, wedding goals]

18/05/2024

Loved this wedding!! 🤩🤩

17/05/2024

🥂 Hii friends – I think it’s time for a reintroduction of your girl! I’m Hailey, owner and lead planner at Epoch Event Coordinating. If you’ve ever wanted to know a little more about me – here’s your chance (!!)

Sunday is my favorite day of the week because I enjoy church, time w/ family + friends, eating a great meal, & generally a day of complete relaxation. A glass of wine, summer thunderstorms, and a suspenseful book in my hand would be an ideal evening for me!

Some of my hobbies include: playing pickleball (*I’m very competitive), skiing, paddleboarding in the summer months & overnight backpacking/hiking.

My husband and I married in 2018, we are both self-employed with our dream jobs, and in between the hustle, we’re usually working on some home-improvement projects & taking care of our two fur-babies, Gus 🐶 + Remi 🐱. When we’re not home, we enjoy traveling and you bet I’m dragging my husband around to as many restaurants as possible!

I’ve always said “I just love, LOVE” and through event planning and wedding coordinating, I have the art of surrounding myself with some of life’s most beautiful moments.

When people think of a planner, they think detail-oriented and micro-organized, which is accurate, but for me, it’s more than that! Epoch Events was formed from a passion for curating and enveloping the beauty every event was destined to hold.

Oxford Languages English Dictionary defines the word epoch, pronounced /ˈepic/ as “a period of time in history or a person’s life, typically one marked by notable events or particular characteristics.” And this is exactly where the name Epoch Events derived from. Planning an event is no easy task, and I take pride in being your destination for top-tier event coordinating & wedding planning!

Thank you all for being here & following along on this journey. I am so grateful to all who have supported me along the way and shoutout to .dale.photography for bringing my branding vision to life with this gorgeous session.

xoxo – Hails 💋🫶🏼

09/05/2024

🌞The wedding of Trevor and Gracie was an absolute delight to coordinate! Despite the unpredictable April weather in Southern Oregon, these two fearless lovebirds didn’t let a little uncertainty dampen their spirits. From the get-go, it was evident that they were not only a power couple but also incredibly kind and considerate individuals.

Leading up to the big day, the weather played a game of cat and mouse, alternating between rain showers and bursts of sunshine. But when the morning of the wedding arrived, it was as if the heavens themselves had conspired to bless Trevor and Gracie with the perfect day. The sun shone down, illuminating the breathtaking backdrop of snow-capped mountains, turning their wedding venue into a scene straight out of a postcard from Yellowstone National Park.

Overall, Trevor and Gracie’s wedding was a beautiful fusion of love, joy, and celebration. It was an honor to be a part of such a magical day!

Check out the couple’s testimonial: “Hailey did an outstanding job. She formed a team and took care of every tiny detail or concern I had. I was a fairly hands-off bride when it came to the fine details of my decor, and she did a BEAUTIFUL job. I highly recommend her services! When working with my many other wedding vendors, they routinely told me, ‘Hailey is the best in the valley,’ and that I was in good hands. Thank you, Hailey, for helping make our day so unbelievably special.”
Pinch me! How is this my job!? Thank you Gracie & Trevor for such kind words and entrusting the Epoch Events team to coordinate your beautiful day!

Want to see more? Their love story is now on the blog, check it out by visiting the link in our bio (!!)
Venue •
Coordinator •
Photographer •
Florist •
DJ •
Baker •
Caterer •
Mobile Bar •
Hair & MUA • .inspired.studio
Dress • from
Groom Suit •
Rentals • +

01/05/2024

– Mik + Sean —

✨ Dream Team:
Venue:
Coordinator:
Photographer: .dale.photography
Videographer: .salvatore
Catering:
Officiant:
Cake:
Cupcake Desserts:
Congrats to +



[wedding day, wedding inspiration, wedding ideas, bride to be, Grants Pass Wedding Coordinator, Ashland Wedding Coordinator, Medford Wedding Coordinator, Oregon wedding coordinator, wedding goals]

26/04/2024

⚡ Exciting News — Epoch Events + Gabriel Ramirez Photo is honored to announce an amazing opportunity amounting to $600 in savings! We’re partnering together this Fall to provide an amazing package to couples.

As a wedding coordinator, I’ve always enjoyed working with Gabriel; his attention to detail, professionalism yet comfortable vibe are such a joy to work with! I love recommending clients to Gabriel, and we’re excited to share this debut partnership now available for couples inquiring about October + November 2024 wedding dates!

These savings apply to my Month-of Coordinating package. For those who have spent months planning your special day, it’s time to have zero worries! Leave the final stages of planning to us. This is the perfect option if you prefer to plan the majority of your wedding but need a professional coordinator the day-of to answer questions, offer advice and coordinate the details, allowing you to enjoy every moment of your wedding day without any worry of the background details. So let’s chat!

💬 Availability is limited, DM Gabriel .photo or myself, Hailey, to book your dream team combo! Cheers (!!)

03/04/2024

💁🏽‍♀️ Hi! Its me, Hailey – owner and lead planner of Epoch Events (!!) First wedding of the szn is in just a couple of days and I am here for it!

To celebrate, I want to see how well you guys know me with 2 truths and a lie...

Choose the option you think is the lie and I’ll post the correct answer; one of the winners will receive a free coffee on me.

⁉️ I’ve sky dived

⁉ I’ve had to hitchhike

⁉ As a little girl, my favorite animal was snakes

• • •

Coordinator:
Photography: .photo
Décor Rentals:
Video:
Dress:
Flowers: &
HMUA:
Airbnb: .collective
Officiant: &
Bride/Groom: +

One of these is a lie, the other two are truths, I’m excited to see how many of you get it right!

29/02/2024

🌧️ rainy day blues have me reminiscing on this day in Southern Oregon’s Tuscany
>> the dream team >>
• Venue
• Event Coordinator
• Baker
• Dress Designer
• Photographer (*photos used in this post)
• Photographer
• Videographer
• Stationary
• Rented Decor
• Vespa
• Make Up
• Hairco • Dessert Wall
• Florist
• Tuxfarmesan • Male Model
• Female Model