I Do Events

22/01/2025

💍 Why Wedding Coordination Is the Secret Ingredient for DIY Brides 💍

First off—hats off to all the DIY brides out there! Planning a wedding on your own is no small feat, and we see all the hard work you’re putting in. But here’s the thing: when your wedding day finally arrives, you don’t want to be the one answering vendor questions, fixing seating issues, or figuring out why the cake hasn’t been delivered. That’s where a wedding coordinator steps in—and trust us, it’s a game-changer.

At I Do Events, we specialize in Month-Of Coordination (sometimes called Wedding Management), which goes way beyond just showing up on your wedding day. We step in about 45 days before your wedding to help tie up all the loose ends and make sure your carefully laid plans come to life without a hitch.

So, why is this service so vital—especially for DIY brides? Let’s break it down:

What We Do as Coordinators

✔️ Vendor Communication: We contact all your vendors to confirm arrival times, review contracts, and make sure everyone is on the same page. Think of us as your wedding day quarterback, making sure the whole team works together seamlessly.

✔️ Timeline Creation: We build a detailed, hour-by-hour (sometimes minute-by-minute!) timeline—usually 4-8 pages long—that maps out every part of your day. This isn’t just for you; it’s shared with your vendors and bridal party to ensure everyone knows where to be and when.

✔️ Venue & Insurance Details: Many venues require proof of vendor insurance or final layouts ahead of time. We handle all of this for you so there are no last-minute surprises.

✔️ Rehearsal Coordination: We run your rehearsal and guide your bridal party through the process so that everyone knows their role when it’s time to walk down the aisle.

✔️ Wedding Day Management: From the moment we wake up until the last vendor leaves, we’re available to handle anything that comes up—directing vendors, managing the timeline, setting up decor, and putting out fires (metaphorically… and sometimes literally).

✔️ Problem Solving: Things happen. A vendor is late, the wrong flowers arrive, or the weather decides not to cooperate. We’re there to think on our feet, find solutions, and make sure you never have to stress about it.

Why Coordination Is a Must-Have

If you’ve been planning every detail yourself, you need someone to step in and take over on your wedding day. Otherwise, who’s going to make sure it all actually happens? Your mom? Your maid of honor? Your cousin who “plans great birthday parties”? Let them enjoy your wedding as guests, not as stand-in coordinators.

Hiring a professional coordinator ensures:
• Your Plans Are Executed Perfectly: After all the work you’ve done, you deserve a team that’s dedicated to making your vision a reality.
• You Can Be Fully Present: Instead of worrying about logistics, you’ll get to focus on celebrating with your loved ones.
• Your Guests Have Fun: Trust us, no one wants to spend your wedding running around asking, “Where’s the DJ?”

Why “Day-Of” Coordination Is More Than One Day

We know some couples think, “But I just need help on the day of!” Here’s the truth: no professional coordinator can show up on your wedding day without preparation and expect everything to go smoothly. That’s why our coordination service starts weeks before your wedding. We use that time to get to know your plans inside and out, communicate with your vendors, and make sure every last detail is in place.

If you’re a DIY bride, don’t overlook the importance of hiring a coordinator. It’s the best investment you can make for a stress-free, fun-filled wedding day. Send us a message—we’d love to help make your big day unforgettable!

Cheers to your happily ever after,
The I Do Events Team

Photo Credit 📸:
Lindsay Middleton Photography

21/06/2024

One of the top reasons many couples decide not to hire a coordinator is because their venue provides a venue manager or venue coordinator. However, some things to keep in mind are, a venue coordinator will mainly focus on the venue logistics such as layout and table setup, security, and venue-specific details. They are there to make sure the venue is protected and that the guidelines are followed. On the other hand, a wedding coordinator handles everything related to the wedding day as a whole, from start to finish. Having a wedding coordinator is crucial because they ensure all aspects of your big day come together seamlessly. Wedding coordinators help with vendor coordination, timeline management, decor setup, directing the bridal party, and handle any issues that may arise, allowing you to enjoy your special day stress-free.

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"I Do" Events is on the lookout for a dynamic and talented bilingual assistant to join our team!

As a wedding coordination service dedicated to making dreams come true, we're seeking someone who shares our enthusiasm for creating unforgettable moments. Whether it's helping plan the perfect venue, coordinating vendors, or ensuring every detail is flawless on the big day, our team is committed to excellence.

If you have excellent communication skills in both English and Spanish, attention to detail, and a love for all things wedding-related, we want to hear from you! 💌

To apply or for more information, please send your resume and cover letter to [email protected]

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