🚗 How to Charge for Travel as a Wedding Planner 🚗
Let’s talk travel fees because your car doesn’t run on love, and gas stations don’t accept “exposure” as payment. 😏
Here are two ways to make sure you’re compensated for your jet-setting (or just long-driving) wedding adventures:
1️⃣ Flat Fee 💸
This one’s simple. Decide on a flat rate, and it covers everything. Whether you’re 20 miles away or navigating dirt roads to a barn in the middle of nowhere, your fee stays the same. Pro tip: Make sure your rate is worth the effort of packing snacks and emergency coffee! ☕
2️⃣ Distance-Based Fees 🚦
This is for the planners who charge distance based mileage. Charge per mile (check with IRS on the newest mileage rates!!!) so the farther they want you, the more they’ll pay. Bonus: You can finally justify buying that travel calculator you've been eyeing. 📍
💡 The Secret Sauce: Be clear about your fees in your contracts upfront, so there are no surprises later (unless they’re throwing in a free dinner or wine 🍷).
3️⃣ ALSO...make sure you are accounting for things like expenses, tolls, rental cars, baggage fees, fuel, hotel stays, etc... these need to factored into your pricing.
There are also ways to get paid for travel:
I recommend getting a percentage upfront with the contract signing. This covers meetings at the venue, rental meetings etc... hotel and other travel feels can be paid 60 days from the event! *or 90 if you are a worrier like me 😉
I hope this helps!!!
The 🔑 DON'T DIP INTO YOUR OWN MONEY to pay for any travel expenses. Some planners as for reimbursements. I'm not a huge fan of that- but hey, that is an option too!
#WeddingPlannerTips #weddingbusinesseducation #weddingbusinesstips #weddingeducation #weddingconference #travelfees #smallbusiness #entrepreneur
Did I grab your attention? 👀👀
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🚨 Planners, it’s time to retire “Just Following Up” from our email vocabulary! 🚨
Listen, I get it. The inbox is chaos, timelines are never-ending, and following up feels like a full-time job.
But when you drop “Just Following Up” in an email, you might as well be saying, “Hey, remember me? I’m here to annoy you again!”
Here’s why we need to ditch it:
👉It sounds passive and desperate.
👉It’s overused (and ignored).
👉You’re better than this, okay?
✨ Instead, try these alternatives to get their attention and actually move the conversation forward:
1️⃣ Make it about them:
"Hi [Name], I was thinking about your wedding and had a creative idea for [specific detail]. Let me know what you think!"
(People love when you’re thinking about their wedding dreams!)
2️⃣ Drop some knowledge:
"Hey [Name], I’ve been seeing [trendy new wedding trend] everywhere, and I think it would work perfectly with your vibe. Want to talk more about it?
3️⃣ The confident nudge:
"Hi [Name], I wanted to check if you’re ready to move forward on [task]! I’d love to help you nail this down so we can keep everything on track."
(Because you’re the boss here.)
4️⃣ Keep it fun:
"Hey [Name], I just saw [funny wedding-related thing] and it made me think of you! Let’s connect soon about your big day!"
💡 Studies show (yes, I Googled it) that vague emails like “Just Following Up” reduce engagement because they don’t add value. So, give your emails personality, purpose, and some pizzazz!
#WeddingPlannerTips #emaillikeaboss #weddingpro #weddingindustry
#weddingmentor #smallbusiness #emailmarketing #followup #weddingbusinesstips
I remember 💭💭
.
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I remember when I first offered Day-Of Coordination and felt like I was barely scratching the surface of what I actually did for my clients. I offered it without any research on what it truly meant...I offered it because that's what I saw other professionals do!
I wasn’t just showing up on the wedding day—I was managing vendors, organizing timelines, and ensuring every detail flowed perfectly. That’s when I realized it wasn’t just coordination—it was management.🗒
👉 I want to share with YOU how to rebrand and elevate this service so it makes sense to the couple but most importantly, to your bank account! *Remember this is à business and we have to start thinking like the executive you are!
Below are THREE things to brainstorm on 🧠
📋 Clarity Sells: Rebranding helps clients understand the depth of your services, from timeline creation to vendor communication.
🌟 Elevated Perception: “Management” positions your work as high-level and essential, not just a last-minute add-on.
💡 Value Alignment: Charging premium rates feels natural when your title reflects the expertise and effort you deliver.
Let me know if you'd like to adjust anything!
🛑 I also QUIT using the word BESTIE in any of my copywriting because it showed a level of friendship rather than a business partnership.
I'm ready to HELP YOU elevate your brand in 2025!
Who is READY to change the way you are selling this service?
DM "Ready" and lets get a call scheduled!!!
#businessgrowth #weddingbiz #weddingindustry
#mentorship #WeddingBizGoals #weddingvendor
#entrepreneur
#weddingbusinesseducation
#weddingprofs
Your clients come to you overwhelmed… you can’t afford to be overwhelmed too!
I've created some easy-to-use, customizable templates + guides to help Planners streamline their planning processes!
Simplify Processes. Elevate Experiences.
#digitalproducts #smallbusiness #weddingbiz #planner #weddingplannertools #weddingbusiness #weddingbusinessbosses #weddingcoach
When I fired started my planning business, I needed help with a client. I had a question and none of the social media outlet boards were making sense to me.
Sooo....
I reached out to a local planner in my area with my question. I wasnt asking for her secret sauce just needed advice.
When I heard this auto I instantly remembered the day a colleague said to me "I don't share information. I learned it and so will you"
Oof! I left that call thinking I just ruined my career because this very well-known planner threw me to the wolves without even blinking.
-defeated
-embarrassed
I've sent used this phrase to those around me "don't be a Jen"
Help people- it elevates our industry and everyone wins! 🥇🥇
#weddingplanner #weddingbiz #weddingindustrybusiness #weddingvendor #weddingmentor #weddingprofs #weddingpro #elevate
✨ BREAKING NEWS! ✨
Wedding planners, you can now stop Googling “How to stay organized without losing your sanity” because... drumroll please 🥁
We just launched our online digital product store, aka the aisle-saving tools you didn’t know you needed but definitely do!
Whether you’re drowning in decor checklists, searching for a client-friendly process (that doesn’t take 12 hours to explain), or just want to actually enjoy planning weddings again... we’ve got you covered.
Check it out + tag all your Wedding Planner Friends 🧡
P.S....there is a FREEBIE on there! Go + Grab it 👇👇
www.planningtheplan.com
#weddingplanner #weddingplannig #digitalproducts #smallbusiness #productlaunch #WeddingBusinessOwners #weddingmentor #weddingindustry
Struggling to create a design board that wows your clients?
🎨💍 Let’s fix that!!
Hey wedding planners! 💐 Does creating design boards feel like a struggle every time? 😩 You’ve got the vision, but translating it into something your clients can see and love? That’s the hard part!
🎨 Enter the Ultimate Design Board Template!
This ready-to-use, ✨️✨️fully customizable✨️✨️ tool takes the guesswork out of creating stunning visual boards for your weddings.
With this template, you’ll
✨ Save time
💡 Present your ideas beautifully
🙌 Impress clients with your professionalism
No more frustration—just clear, polished, and creative boards that bring your clients’ dreams to life! 🌟
🛒 Grab yours now in my shop and transform your design process today. Link in bio! 🎉
#WeddingPlannerTools #DesignBoardMadeEasy #WeddingDesignProcess #weddingpro #weddingbiz #digitalproducts
Keep your hands out of other people’s pockets! 🫣💸
When you advertise your business as affordable, you’re practically shouting, ‘I’m the bargain bin of wedding planning!’
And trust me, bargain hunters don’t value your time, expertise, or effort—they just want the cheapest option. 😅
You’re not the Dollar Menu, you’re the chef’s table. 💁♀️✨
It’s time to shift the focus from pricing to the value you bring. Your skills, your vision, your ability to make a wedding day flawless—that’s priceless. The clients who see that are the ones you want to attract.
So, ditch the affordability pitch and start highlighting your worth. Let’s level up your marketing game, shall we? 💼💍
#KnowYourWorth #WeddingProCoach #RaiseYourRates #wedding #weddingplanner #smallbusiness #growyourbusiness
Old Mindset: 'Weddings are so different—creating processes isn’t worth it. 🤷♀️
New Mindset: 'Every wedding is unique, but polished processes = ✨ magic ✨ for the client experience.
Let’s be real: flying by the seat of your pants 🪑 isn’t a vibe. Sure, every wedding has its quirks (looking at you, Aunt Karen’s last-minute requests 🙄), but without processes, you’re one coffee spill ☕️ away from chaos. Processes aren’t boring—they’re the glue that holds your brilliance together.
✨ Pro tip: Polished systems = less stress + more happy clients = YOU living your best life. 💃 What’s one process you could tweak this week?
#weddingindustrybusiness #weddingplanner #weddingindustry #weddingmentor #entrepreneur #businessowner #businessgrowth #entrepreneur #weddingcoach
Are You Running Your Business Like a Garage Sale? 🛒
Let’s be real—garage sales are great for clearing out old stuff, but is that how you want to run your business? 👀
If you’re:
👉 Slashing prices just to “get rid of inventory” (or clients 🫠)
👉 Undervaluing your worth because you think “nobody will pay more” 🙃
👉 Throwing things together without a plan and hoping for the best 😬
Then we need to talk. 🚨
You’re not running a side hustle. You’re building a business. And businesses thrive on value, strategy, and confidence—not yard sale vibes. 🏡
✨ Start pricing for profit, not pity.
✨ Show up with systems, not chaos.
✨ Deliver like a pro, not a bargain bin.
Your dream clients aren’t looking for the cheapest deal—they’re looking for the best experience. So stop discounting your value and start owning your worth! 💪
Are you ready to stop running your business like a garage sale? Let me know in the comments or DM me for 1:1 coaching! 💼
#BusinessCoaching #EntrepreneurMindset #StopUndervaluingYourself #KnowYourWorth #ChargeYourWorth #LevelUpYourBusiness #EntrepreneurLife #BusinessTips #WomenInBusiness #GarageSaleNoMore #SmallBusinessCoach
The Poverty Mindset is Holding You Back—Let’s Talk About It
🗣🗣
Ah, the poverty mindset. You know, that little voice in your head saying:
👀 I'll invest later...when I make more 💲💲
👀 Why charge what you’re worth when you can work 60 hours a week for pennies? 💸
👀 Invest in my business? Nope, I’ll just duct-tape it together and hope for the best. 🛠️
👀 Success is for other people, not me. I’m totally fine scraping by! 🙃
Here’s the thing: If you want to stay stuck, this mindset is perfect for you. But if you want to grow, you’ve got to stop thinking like a broke college kid trying to stretch $20 over two weeks. 💁♀️
👉Let me ask you this
Are you building a business or just collecting hobbies that don’t pay?
Are you afraid to charge what you’re worth because you’re worried people might gasp say no?
Do you keep telling yourself you’ll “invest in your business” once you make more money...but you’re not making more money because you’re not investing? 🌀
Here’s the truth: Growth costs something. Time, money, effort—you’re going to have to give up one or all three. But the payoff? It’s worth it. 🏆
✨️✨️That means:
Pricing your services like a pro, not like you’re running a garage sale. 🛒
Investing in tools, systems, and education instead of winging it. 🧰
Believing in your ability to succeed—because if you don’t, why should anyone else? 🙌
So, what’s it going to be? Are you going to keep listening to that broke, scarcity-obsessed inner voice? Or are you finally going to tell it to take a seat? 👏
Spoiler alert: You’re capable of so much more. It’s time to stop playing small. 🚀
#businessgrowth #growth #povertymindset #businessgoals #entrepreneurs #weddingbiz ##weddingeducation #weddingmentor
🎉 Day-of Coordinators! 🎉
Want to actually survive building a wedding day timeline? Here's your TWO-STEP survival guide (with a sprinkle of sarcasm and a whole lot of reality) 🙈🙈
Step 1️⃣: Call the venue. Ask all the questions—"What time can we access the space? Are there restrictions? Do I need a secret password to unlock the doors?" 🕵️♀️ Is there a BEO you can review??"
Then brace yourself… because this is where they hit you with, “Oh, we were waiting for the client to send it to us... Breathe. Smile. Pretend you didn’t hear that.
Step 2️⃣: Reach out to vendors. Ask them questions like, "What have yall discussed so far" "Have you started a Timeline"
Then...
Email timelines. Revise timelines. Re-email timelines. Watch them ignore said timelines like you sent an invitation to spam-ville. 📨 Fast forward to the wedding day, and here they come—30 minutes late, confused, and asking you for the timeline. It's fine. You’re fine. Everything’s fine.
(Semi-Kidding!!)
Bonus Step: Channel your inner superhero because you’re about to bring all the moving parts of this wedding together! You see, Vendors don't see ALL THE MOVING parts like you do! They see their lane 🛣 and that's okay! That's why you are here...
Tag your fellow coordinators who know exactly what I’m talking about
##weddingtimeline #wedding #weddingplanners #weddingvendors #weddingbiz ##weddingbusinesseducation #weddingmentor
