One Fine Day specializes in Day-of-wedding coordination services. We have the knowledge and experience to ensure a stress-free wedding day Located in the East Bay working DIY Brides to execute and coordinate your wedding day, your way! Unlike a full-service wedding coordinator, a “Day-of” coordinator is for brides and grooms who want to do most of the planning themselves, but when their wedding da
y arrives, they need a professional to execute all of their hard work. Too often, brides rely on family and friends to help carry out plans on the day of their wedding. By asking a friend or family member to take on this stressful task, that person will not be able to enjoy the event as a guest, and will end up feeling like “event staff.”
In most cases, your “volunteers” have little experience in the role of event planner. They often end up feeling overwhelmed as they try to keep on top of everything that must be done to ensure that the day runs smoothly. The following is an outline of some of the tasks that One Fine Day handles on the day of your wedding:
2 - 3 Months Prior to Wedding Day
•Meet with the Bride and Groom to create a wedding day timeline
•Review all details and logistics planned for the wedding day
•Review any arrangements the couple have previously made with vendors, and update timeline accordingly
Rehearsal and Rehearsal Dinner Management
•Work with wedding officiator to choreograph wedding ceremony, processional and recessional (unless otherwise done so by ceremony venue personnel)
•Remind wedding party of where they need to be the following day, and at what time
•Setup and manage rehearsal dinner as needed
•Transport any necessary décor items from the Rehearsal Dinner to the Reception location for overnight storing
Pre Ceremony
•Facilitate on-time arrival of hair and make-up stylists and instruct them as to where to set up their equipment
•Coordinate any pre-wedding meal deliveries and clean up
•Ensure all flowers arrive on time and distribute to wedding party
•Confirm photographer and videographer arrive on time, and are aware of the day’s timeline
•Coordinate with transportation vendor so the wedding party departs for the ceremony as scheduled
•Communicate any last minute details to the wedding party
Ceremony Management
•Confirm florist has delivered and set up all ceremony floral arrangements
•Ensure that personal flowers (i.e. Boutonnieres, Flower Girl baskets and Attendant corsages) have arrived at ceremony location
•Distribute all flowers to remaining wedding party and family members
•Set up programs, guest book, unity candles, and send-off items
•Ensure ceremony musicians have arrived and direct them as to where to set up
•Ensure Ushers/Groomsmen arrive on time and are ready to es**rt guests
•Ensure designated attendants arrive on time and are ready to pass out programs and assist with the guest book
•Alert Ushers/Groomsmen as to when to begin es**rting guests to their seats
•Coordinate with the ceremony officiator and musicians to determine signals or cues that will begin the ceremony
•Handle any emergencies that may arise
•Line up wedding party and family members for the processional
•Cue ceremony musicians when wedding party is ready to begin processional
•Transport items from the ceremony location to the reception venue and store any items not needed at the reception
Prior to Reception
•Greet all vendors and instruct them as to where to set up
•Make sure Cocktail Hour and Reception décor is set up according to plan
•Make sure all flowers are set up according to floral order
•For outdoor tent or barn weddings – make certain that lighting is arranged and working appropriately
•Confirm timing and logistics with band, DJ or designated emcee and ensure they can correctly pronounce the wedding party’s names
•Meet with catering and venue staff to confirm food timing and the overall flow of the evening
•Arrange es**rt cards
•Place chargers, menu cards and favors at individual settings
•Set up table numbers, guest book, card box, cake cutting utensils and champagne flutes
•Ensure any other miscellaneous décor is set up according to plan – wedding signage, cocktail napkins, family photos, photo booth and so on
•Assist catering and/or venue staff with remaining setup needs
•Examine guest tables and head table to confirm they are set up properly and have the correct number of chairs at each
•Review final set up before guest arrival
Reception Management
•Ensure proper flow of Cocktail Hour food and drinks
•Help guests locate their es**rt cards and dining tables, and encourage them to take their seats at the appropriate time
•Locate wedding party and line them up for their introductions
•Cue band, DJ or designated emcee when the majority of guests have found their tables and the Bride and Groom are ready to be introduced
•Know the catering service’s schedule, and help ensure that guests are served at the appointed time
•Cue band/DJ, photographer, videographer and immediate family members when important events take place (i.e. first dance, parent dances, cake cutting, and toasts)
•Cue Father of the Bride, Best Man and Maid of Honor when they are about to be announced for toasts
•Distribute final payments and gratuities to vendors at the end of the night
•Prevent and fix any problems that may arise during the event
•Remain easily accessible through the entire event in case there are any details the Bride & Groom would like attended to
•Collect gifts and personal décor items, and ensure they reach the designated family member, room and/or vehicle at the end of the night
•Coordinate reception departure transportation and/or formal send-off
