Events by KM

Events by KM I am a freelance Events Consultant and Protocol Advisor. On one hand, I help my clients to organise online, hybrid and live events.
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On the other hand, I help them manage their VIPs as a Protocol Officer at their events.

Throwback to our latest big EU conference that we managed and coordinated with .events  🇪🇺3 days, more than 1200 partici...
06/06/2023

Throwback to our latest big EU conference that we managed and coordinated with .events 🇪🇺

3 days, more than 1200 participants online and onsite 💫

Special thanks to our Event Manager who did a fantastic job to coordinate and an amazing right hand to me during the whole preparation and coordination of the event.

We are expecting a baby 🥰 but it was not an easy road. We have been trying for nearly two years, we went through from hi...
26/02/2023

We are expecting a baby 🥰 but it was not an easy road. We have been trying for nearly two years, we went through from highs and hopes, excitement and optimisms to lows, sadness, confusion and pessimism why it doesn't happen for us.

I was in a clinical study for the newest miracle drug for my chronic illness, which really worked. We couldn't get pregnant while we were in a study, so with a heavy heart, we decided to quit the study, even if we knew my health would deteriorate over time. Endless questions about if "we are not thinking to have a baby yet" or "do I see a little belly" hurt my heart so much sometimes. If it was a wishing contest, we would already have a child since long time ago.... After two years, we were tired and sad and gave up the possibility to conceive on our own. Therefore, we started the process with doctors in August, tests, medical appointments to identify what is wrong. It might sounds stupid, but it took me 5 months to get my courage to do a hyphosy test to check if everything is ok on my side.

By December 2022, I got ready for it and did the test. We filled out insemination and IVF papers and scheduled the first appointment for the week of 20 January 2023. We went into the Christmas break with relief, knowing that help is on the way. Just before New Years Eve, I got sick with strange symptoms, fainting and fever and a strange apetite. We had to wait until 4 January to confirm the suspicion, a HUGE miracle happened over Christmas. We cancelled our appointments and are still shocked how this all happened. It took me a long time to accept what the IVF treatment will do to my body, I was afraid if I will have the strength to do it, I was afraid of all the interventions. And somehow, one day, it all changed, and our baby decided now is the time to come naturally, without any medical intervention. 😍

One advice for everyone: don't ask women why they don't have a baby. It's everyone's own business!

Can we talk about trust? When I start the conversation with my clients, they are usually short on manpower and need quic...
17/02/2023

Can we talk about trust?
When I start the conversation with my clients, they are usually short on manpower and need quick, but high-quality expertise to jump on the event organisation right away.

We always start by identifying what they would like to achieve, and I propose the way to get there with my help. We set objectives, KPIs and map out the milestones until the event.
Thanks to my methodical approach, we can start leading any type of events within a few days. This type of arrangement is perfect for those agencies, companies or associations which are just starting to work on a new event, or where the high turnover of event professional causes some gaps in internal team support. Trust is a key element to the success of the event. With trust from our clients, we can deliver the best results in a positive and constructive environment. With trust, we support each other when one lags behind, and we deliver the event as one team. Without trust, the results can be quickly undermined. Trust doesn't mean we are all perfect, it means that we support each other when things get difficult, and we pull each other up when needed so we all make the finish line together (= provide an excellent event experience to participants).

Best part of last year's events for me was getting into +12 teams over the year and becoming like a big family.

If you need a trusted partner to deliver your events, our calendars are filling up quickly. Until July, we still have a few spots left for online, hybrid or live event organisation or to bringing our AV services with www.composite.events . We already opened the calendar for events from September and for 2024. Drop us a message and let's chat.

Hello friends ✨️ first post of the year! I had a slow and stable start of the year.  Finally, it feels good to have 4-6 ...
07/02/2023

Hello friends ✨️ first post of the year! I had a slow and stable start of the year. Finally, it feels good to have 4-6 months - 1 year planning time again for big annual conferences. Last year's rush of post covid rhythm and adding new live events was really a lot of work in a short period of time. I am very proud we delivered 50+ events, many of them with .events 💪

Now ready for this year's events all over Europe, challenges, and all the beauty and fun in preparation 🤩

This was a heartwarming surprise today! I received a certificate of recognition from  Meeting Professionals Internationa...
21/12/2022

This was a heartwarming surprise today! I received a certificate of recognition from Meeting Professionals International for my "high standard of excellence in leadership and service".

In the past two years, I have put my heart and soul to lead MPI Belgium - Luxembourg Chapter. It always was a teamwork with the whole Board of 2020-2022, but I am a little proud today. I started this role a little bit scared and unsure with many questions in my head:
Am I capable of leading an association?
Can I be assertive enough in a group of excellent professionals around me?
Will I have a strategy and vision?

It looks like I was capable, I guess :) My takeaways of this role are:
✨️ A listening ear and an open heart are precious when working in a volunteer role
✨️ You can lead with kindness
✨️ You don't have to know everything. Teamwork is so important, and everyone has their own expertise and input what makes the group solve problems together.
✨️ You always have better solutions together than alone.
✨️ Better to leave your ego at the door and dare to ask questions and support from your team members.

I am forever grateful for the excellent Board, which worked with me in the past year on this journey.

#

Exactly two months ago, we had a lot of fun with  while organising the 2022 European Rivers Summit! We had many mini eve...
30/11/2022

Exactly two months ago, we had a lot of fun with while organising the 2022 European Rivers Summit! We had many mini events only in 4 days! It was a great pleasure to support the Wetlands International team to make a difference! We are grateful for the trust and teamwork!

I am especially grateful to work with Lysiane who is so responsible and push when needed to make any magic happen 😊

Everything works better with a smile!
events

🗓 THINGS ARE CHANGING, MY CALENDAR IS OPEN AGAIN!We are in this new season, after holidays, before big events of Q3 & Q4...
12/09/2022

🗓 THINGS ARE CHANGING, MY CALENDAR IS OPEN AGAIN!
We are in this new season, after holidays, before big events of Q3 & Q4. I am transitioning back to work slowly. The event season is starting for me this week, already very excited to meet many VIPs and bring people together from all over the world! We have several summits and week long events on the agenda before the end of the year.

My calendar is open again and taking new protocol and VIP assignments. I still have a spot in December and open from January 2023 and onwards. If you organise a high level event with EU officials, Ministers and other government officials and thinking of outsourcing the VIP management part of the preparation, I would love to talk about the ways I can support you.

This is how I like to arrive at high-level events!🦋 Light😊 Joyful with a smile🧩 Ready and prepared to make the final pie...
02/06/2022

This is how I like to arrive at high-level events!

🦋 Light
😊 Joyful with a smile
🧩 Ready and prepared to make the final pieces fit together on the day of the event

No need to stress if we are prepared. A good night's sleep is crucial to having enough mental energy to solve problems and to make each VIP's last-minute wish come true.
This is one of the ' true power.

Ready to serve!

3 easy steps to achieve a VIP’s hand-shake as a thank you for your services.Do you ever feel like it’s difficult to sati...
05/05/2022

3 easy steps to achieve a VIP’s hand-shake as a thank you for your services.

Do you ever feel like it’s difficult to satisfy VIPs’ high expectations at your event?
You feel like no matter how many sleepless nights you spend on perfecting the plan, it’s impossible to stay on top of latest VIP requests and make sure they will get what they asked for?

You need these 3 things to make sure your VIP is grateful for the exceptional receival and thanks you for your efforts:
1️⃣ Listen carefully and actively what they ask for and try to understand the reason, so you know why that will be important on the day of their arrival.
2️⃣ Anticipate the requests. Thanks to your listening skills, you know what results the VIPs wish, therefore try to anticipate the solutions on the way when things are changing fast during the event (hint: and they will be changing fast).
3️⃣ Communicate problems. There is nothing wrong with having problems. The worst is to hide it, because it will surely hit back soon. Therefore, communicate all changes to the event team or directly to VIPs if necessary. This way they feel heard and taken care of, and will forgive small hick-ups which would be out of your control.

Being able to listen, anticipate and communicate are crucial to being able to handle all the VIP requests in a very timely manner and your VIPs will be grateful for it. As a VIP Manager, I can help you with exactly this, to handle these last minute requests and make sure everything is in order when VIPs step in and out of your event. Having an event where you need support on these tasks? Drop me an email to [email protected] and let’s schedule a call to discuss your questions.

Feeling overwhelmed by the VIP management at your next event?This was the case of one of my EU Tender consulting clients...
28/04/2022

Feeling overwhelmed by the VIP management at your next event?

This was the case of one of my EU Tender consulting clients over the past years. They would Google most of their questions and hoped for the best, that the participating High-Level persons won’t notice anything and there won’t be any diplomatic incidents.

When they came to me, they were struggling with the following:
👉 High-level speakers' order in the programme: how not to make diplomatic mistakes
👉 What gift to prepare for the guest VIP
👉 The VIP protocol: from arrival to departure

They felt overwhelmed and confused not knowing where to start. Then they took a step back, decided on their most important goals and outsourced the VIPs’ management to me.

I took care of it from A to Z: with the attention to details, to their reputation and by creating a fantastic VIP experience for their guests. This is for example how I help consulting (EU Tender) companies who’s event managers are feeling overwhelmed by all the event prep work and getting things right with the most important participants and speakers, and wants to get rid of this stress.

If you work with me, I help you to make sure all the rules are respected, VIPs feel taken care of and you as an organiser feel proud of the event results.

My calendar is getting booked quite quickly for the upcoming months, so feel free to drop me a message in the chat if you would like to talk about one of your upcoming events with VIPs expected.

Photocredit: the talented Yourhappypics.com

Such a long overdue post!I hope everyone had a blessed Easter and a nice break 🌞. As I am getting ready for the April-Ju...
20/04/2022

Such a long overdue post!
I hope everyone had a blessed Easter and a nice break 🌞. As I am getting ready for the April-July rush months, I thought it's the perfect timing to introduce myself to who we
connected with recently.
✨ I am a certified and with background.
✨ I have always loved to help others and was very organised.
✨ I discovered during my and Certification
course that for are already in my blood, and I decided to invest in learning the aka so I can be at the
best service to the world and be aligned with my personality.

Since that moment back in 2017, my mission is to bring kindness into business through and .

Today, I am supporting my clients who are with various job titles and host high-level VIP speakers and guests at their events. Thanks to this, they can focus on the organisation of the event itself, and avoid feeling the overwhelm of ensuring an excellent VIP experience. I help these and event
organisers to be seen the most well prepared, most welcoming & kind, and the best service provider for hosting VIPs.

Three things that I focus on when working with my clients:
1️⃣ Being approachable, kind and human;
2️⃣ Being very organised;
3️⃣ Being fresh and joyful: a new perspective with a smile goes a long way.

I know how it feels when managing the VIPs and all the overwhelm that comes along. Reach out to me, let's connect, and discuss how I can help you provide a seamless experience for your high-level guests at your next event. 😊

📸 Photocredit:

Reading through the other   top tips, looks like we all agree that participant's experience should be much more in focus...
15/04/2022

Reading through the other top tips, looks like we all agree that participant's experience should be much more in focus than ever before. If content was "king" pre-covid, what do we call the participant's experience today?

It's not enough anymore to create a boring agenda and hope for the best that people will still join. We, , work hard on bringing the best out of all type of events and I am so happy to belong to this inspiring tribe ✨️

Big thanks for Event Mender and Merijn van Buuren for including me and asking my opinion about hybrid events.

https://eventmender.com/tips-for-organizing-hybrid-events/

Happy Valentine's Day ❤️
14/02/2022

Happy Valentine's Day ❤️

In the past two years, we were very heavily bombarded by digital events. A few of us had the chance to organise in-perso...
10/02/2022

In the past two years, we were very heavily bombarded by digital events. A few of us had the chance to organise in-person ones, however, it was the exception than the normal since 2022.

Lately, more and more companies and associations plan to go back to live or hybrid events. What does the venue finding process look like for event planners in 2022? I will share my experience with you.

1️⃣You need a very good reason to organise a live event --> we need to think, from the step 0. of the event planning process, about what elements we need to build in the event design from the beginning, so we find the most appropriate venue to achieve our event goals. Maybe before we could think about this at a later stage, not anymore.

2️⃣ If we would like to get people together, we need to consider the accessibility of the destination/venue more than before. Thanks to hybrid solutions, we don't have to leave anyone out. In addition, in today's world, to raise the sustainability of the events, we turn to a local approach.

3️⃣Still linked to the accessibility criteria, at this stage (February 2022), we are obliged to verify the COVID-19 related government measures. Not only to make sure the event is Covid-safe, but also to ensure that all participants can join live.

4️⃣You also need to check what are the local rules to access the restaurants for example. Do participants only need the Covid-Pass or they are obliged to take a test onsite, or be fully vaccinated?

You can head over my LinkedIn article (https://www.linkedin.com/pulse/international-events-venue-finding-2022-katinka-estrade) where you find more details about each point, especially about how to check the local Covid measures in different countries and find some useful links to the WHO vaccine tracker and the EU approved vaccines by EMA.

Feel free to share in the comments your challenges or stories about finding venues to your international events in 2022.

Thanks for reading!
Photo Credit: Delfi de la Rua

2021 is almost over!Since I left my full time job, (I can't believe it's already been almost two years 😯), I stopped to ...
31/12/2021

2021 is almost over!
Since I left my full time job, (I can't believe it's already been almost two years 😯), I stopped to track time by hours, stopped to count money by month and just discovered there are other ways of seeing business and life in general. Therefore, the change of the calendar year doesn't have the same meaning to me anymore. Here is a little recap of my last 12 months.
My hard lessons learnt from 2021:
✅ People always try to intimidate you, it doesn't mean their opinion is the right one.
✅ Nobody will take care of you as well as you need it, only you know what you really need, so go for it.
✅ There is no shortcut to success and happiness, you have to do the work yourself.
My lovely lessons learnt:
💕 when you find your tribe, magical things can happen ( 🥰 Philip, and all the wonderful experts and clients we work with at .events ).
💕 Trust that it will all work out
💕 You can never do everything alone, support from your tribe and coaches are so important ( )
My focus in 2022:
🎶 Be unapologetic
⚖ Respect my limits
💃 Be my authentic self
🙏 Work on my self growth on different levels
On this note, I wish everyone a very happy and blessed new year! I know it had many hard, very hard moments! I lost my grandfather, so I know how hard it can be... I wish all of you a better 2022, a blessed period with more strength and love 💕

Cheers with a Black Velvet champagne 🥂

Merry Christmas from my family to yours 🎄❤
25/12/2021

Merry Christmas from my family to yours 🎄❤

A lot of you contacted me after the article in  about me and my chronic illness   or   Some of you knew, some of you wer...
26/11/2021

A lot of you contacted me after the article in about me and my chronic illness or
Some of you knew, some of you were surprised and I just wanted to react to some of the messages. It was very heartwarming to receive several messages about how people appreciate that I opened up and shared my health challenge. We all are fighting with something, be it physical or not, and I wanted to thank all of you who wrote me, for your support and encouraging messages.
This is a huge step for me, as I always kept it very discrete. I was afraid of judgments, especially from potential employers and I didn't want them to put limits to what I can do. I was raised by wonderful parents who believed in me and encouraged to find my own limits, how much I can take and how far I can go. At the same time, by respecting what my body needs and go to hospital for a few weeks to recover after a busy period. This is always challenging to accept, when I don't feel sick but my body says "stop, and take care of yourself".
is an incurable genetic disease which regulates the mucus in the body. Since it doesn't work properly, we suffer lung and digestive system problems and a lot of us need organ transplant when ours give up. Long story... Researchers, scientists and doctors work tirelessly to find a cure and improve the quality of CF patients life until the cure is available. Since the discovery of the genetic map, science made enormous steps towards a potential cure. A few life changing drugs are available already, which make the daily symptoms almost null but are too expensive and not reimbursed by the mutuelle in Belgium yet.
If you look for a good cause to contribute, the Muco Association .be in Belgium has a campaign to collect funds for research and help our everyday lives with various things. They help us when we need with services, equipment and tools to do our treatment, which are not reimbursed by the mutuelle and are too expensive but we desperately need it. Thank you to all who already ordered the socks or something else from them, and donated to this good cause. 🙌 We just got our 😊

Trying to work 😹
27/10/2021

Trying to work 😹

I can't stress enough how important is it to take time to rest and recover after an intense event.Last week I had a huge...
02/10/2021

I can't stress enough how important is it to take time to rest and recover after an intense event.
Last week I had a huge hybrid one which lasted 5 days. It was the first one after so long time. Sitting home for 1.5 years than run an event with onsite and online participants was so strange. I thought I won't have the energy to do that anymore, but it was fine at the end. Adrenalin gave me the kick needed 😊
It was not only intense physically, but mentally too. Hybrid events give us, event planners, new challenges and our brain needs to be in problem solving mode (×200 times more than pre-Covid period). I was so happy I started a new event production business .events with my trusted business partner, Philip Griffin. Thanks to that, I understood the full aspect of the event, not only the onsite part relying on the AV technicians for streaming and producing the event online, but the technical aspect, how the production happens. This helped with many aspect of the preparation, for example knowing how to best brief the speakers so they feel comfortable in this new environment. Being able to explain what happens, when, what they see on the various screens and how the interaction between online and onsite speakers will happen was crucial.
I can say one thing, hybrid events are not peanuts but we make them happen 💪🎉
This is a picture of my when I was in recovery/light work mode in with my sister 💕

18/09/2021

📢 Hello all! I need your help to fill out our survey and reshare.MPI Belgium Chapter is collaborating with Visit.brussel...
02/09/2021

📢 Hello all! I need your help to fill out our survey and reshare.
MPI Belgium Chapter is collaborating with Visit.brussels to produce the first study on the relationship between PCOs (and event agencies) and associations and inviting you to join and share your experience.

Through this study, we will evaluate how PCOs and agencies have addressed the needs of associations during the period of transition from live to online events.

If you are an event agency or a PCO event planner, please take five minutes to answer our quick questions: https://bit.ly/PCO-EventPlanner

This survey collects insight from PCO event planners to estimate what level of skills upgrade was or still is required to successfully service their association clients.

The forthcoming report will shed light on the following questions:

1️⃣How PCO's should adapt to meet the needs of associations to continue their work with them
2️⃣What associations are looking for when outsourcing their operations
3️⃣Whether or not associations should outsource their critical revenue generating operations.

Contribute to the research and have a chance to win a special gift from Visit.brussels (value 100 EUR) and receive a code for a free registration to any MPI Belgium events.

Thanks a lot for helping us by filling this out and resharing.

“People don’t notice whether it’s winter or summer when they’re happy.”– Anton Chekhov🍁 August may be over, but Septembe...
01/09/2021

“People don’t notice whether it’s winter or summer when they’re happy.”
– Anton Chekhov
🍁 August may be over, but September is here with new opportunities and experiences. 🍂 I hope you all had a great summer, relaxed and ready for a fresh start!✨ Events are coming back so, get ready for busy days!

Here is the next step for summer plan for  ! 📣 ⬇️As the target of 70% vaccination coverage of adults has been reached, t...
25/08/2021

Here is the next step for summer plan for ! 📣 ⬇️

As the target of 70% vaccination coverage of adults has been reached, the Consultative Committee has decided to lift several restrictions from 1 September. 💫
Check out the pictures and the summary below for details for the event sector. ⬇️ 🔍

✔️ 1 September
Events: ≤ 200 indoors, ≤ 400 outdoors
No more restrictions (mask or social distance) unless the competent local authority decides otherwise ❗
✔️ 1 September
Events: ≥ 200 indoors, ≥ 400 outdoors
No mask, no social distance, no CIRM/CERM with Covid Safe Ticket❗
✔️ 1 October
Events: ≥ 500 indoors, ≥ 750 outdoors
No mask, no social distance, no CIRM/CERM with Covid Safe Ticket❗
✔️ As a result of the lower vaccination rate in a number of municipalities in the Brussels-Capital Region, the Government of the Brussels-Capital Region has indicated that it will not be lifting certain restrictions as of 1 September‼️
Please check the link for more details: ➡️http://ow.ly/pSf250FXFum

Let's hope that vaccination rate will increase in Brussels and restrictions will be lifted up for Brussels too!

We started August very strong with the lovely Mihrican Kaya Pelckmans, who is doing her internship with me for the next ...
09/08/2021

We started August very strong with the lovely Mihrican Kaya Pelckmans, who is doing her internship with me for the next two months. Welcome Mihri, I am looking forward to working with you 💪😍

Digital events are part of our everyday life and we collected a few tips about the success of events. How to make your d...
06/08/2021

Digital events are part of our everyday life and we collected a few tips about the success of events.
How to make your digital event successful?
✔️Provide audience engagement with interactive elements such as live and pre-event polling, quizzes, surveys and tools for interactive participation.
✔️ Think outside of the box and give a unique experience to the participants by introducing them another perspective from other industries. For example, bringing a cartoonist or a painter to draw your digital event or speakers' interaction.
How can you measure if your digital event was successful?
✔️ Measure how long your audience is attending your digital event by checking the streaming data. It's a good sign of the satisfaction level if your audience stays until the end.
✔️ Track who watched your digital event by streaming it to a webpage or platform where you use participant validation/authentication.

  🌻“Nothing can bring you peace but yourself.” –Ralph Waldo Emerson I think we don't talk a lot about stress around even...
06/07/2021

🌻
“Nothing can bring you peace but yourself.” –Ralph Waldo Emerson
I think we don't talk a lot about stress around events, so I wrote a small post about it on my blog. I talk about: "It's important to know our own limits and to know when we need to stop and get some energy and inner peace back. Nobody else knows better than us how we feel and only we can put barriers to protect ourselves. Mental health became increasingly important fortunately and we don't need to hide if we don't feel well.

That's why it's important for me to go on holiday and disconnect from work for several weeks, even though I have two businesses and an association to run. I need to make sure I am at my best in September, and I can deliver the outstanding services my clients deserve. To be able to do that, I will get away and get some good rest after a suuuper busy, 5 months events marathon. " You can read the full blog post by clicking on the link in my bio.
On this note, I am leaving on holidays on 12 July for 3 weeks! 🎉 I am just wrapping up some work, so if you wanted to talk to me about events, better to do before 9 July ☺️
Happy summer 🌞

05/07/2021

Join us this Friday, book your ticket today :) we have some big surprises planned :)

Yesterday I had the great pleasure to represent MPI Belgium Chapter with Jenny at the association partners meeting of Vi...
25/06/2021

Yesterday I had the great pleasure to represent MPI Belgium Chapter with Jenny at the association partners meeting of Visit.Brussels. We loved to learn about all the activities and amazing work every association is doing. It was great to meet again or for the first time face to face.

Huge thanks to Milena and Mathilde for their work for international associations in Brussels! They even prepared a super delicious surprise! 😋

MPI Belgium is very happy to be part of this journey with you!

I am truly honoured and extremely excited to participate as Jury Member of the Certified Online Meeting Designer Program...
03/06/2021

I am truly honoured and extremely excited to participate as Jury Member of the Certified Online Meeting Designer Programme of Meeting Design Institute. Thank you so much for this opportunity and your trust! The Jury Panel is impressive, and I am grateful to be part of it. I always wanted to do this. :)

https://meeting-design-institute.events.idloom.com/comd2020/pages/jury

DESIGN INTERACTIVE ONLINE AND HYBRID MEETINGS, CONFERENCES AND EVENTS    TRAINING PROGRAMME | 6 sessions of 3 hrs GOING ONLINE Designing and organising online meetings requires new skills, knowledge, tools, techniques and language. This intense training programme is designed to help y...

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