SFU Meeting, Event & Conference Services

06/22/2022

StreetFest! is back and in person! We are excited to welcome the community with on September 16, 2022 – but we can’t do StreetFest without artists, crafters, small business owners or community organizations. We are now accepting applications for vendors and exhibitors as well as food and drink vendors for this year’s festival – apply on our website: http://street-fest.ca

11/04/2021

We look forward to working with you to ensure your event is a success. Catering is part of a great conference experience. We want to make sure that your delegates have a productive meeting and remember the superb food services they enjoyed at Simon Fraser University.

To that end, we are very proud to work with our catering partners in Vancouver, Burnaby, and Surrey.

Learn more about our Burnaby catering partners: https://buff.ly/3AqgWoW

Our Vancouver partners: https://buff.ly/2Yie9kr

And our Surrey partners: https://buff.ly/3D1pfcN

Simon Fraser University respectfully acknowledges the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish), səl̓ilw̓ətaʔɬ (Tsleil-Waututh), q̓íc̓əy̓ (Katzie), kʷikʷəƛ̓əm (Kwikwetlem), Qayqayt, Kwantlen, Semiahmoo and Tsawwassen peoples on whose unceded traditional t...

10/25/2021

What is sustainability at MECS?

Guided by MECS’ Sustainable Meeting & Event Policy, the department has embedded best practices in its operation to continually improve its sustainability performance.

Supporting Simon Fraser University to reach its long-term ecological, social, and economic sustainability goals, MECS continually monitors and improves our sustainable practices, as well as those of our suppliers. In doing so, we proudly provide an optimal environment for meetings and events in our facilities.

Learn more about our sustainability practices: https://buff.ly/2UM865Z

Guided by MECS’ Sustainable Meeting & Event Policy, the department has embedded best practices in its operation to continually improve its sustainability performance. Currently, MECS has implemented and embedded the following sustainability initiatives in its operations:

10/20/2021

Check out this upcoming event from Tuesday, October 26 to Thursday, October 28!

Experience all things strange and spooky at the Museum of Archaeology and Ethnology on the Burnaby campus!

See original artifacts from around the world! View ghastly creatures courtesy of SFU Biology! Discover what lurks in the shadows and learn about monsters and the human skeleton

Guests will go home with their very own shadow puppet creation and a complimentary candy bag. Costumes are encouraged and all those dressed up will be entered to win a prize!

Learn more about SFU's Night At The Museum:

SFU's Night At The Museum

10/13/2021

In August of 2014, Meeting, Event, and Conference Services (MECS) worked with IT Services to begin updating video conferencing services (VCS) infrastructure at Simon Fraser University.

The goal was to provide top-quality conference spaces that bridge the gap between physical and virtual meetings. Over the past 7 years, spaces at each of SFU's three campuses have been developed with the latest technology, equipment, and furniture in order to offer state-of-the-art support to classes, conferences, and events across the SFU spectrum.

Alongside IT Services and the VCS Project, MECS is thrilled to help provide better, more accessible meeting support than ever before. Learn more about the meeting room standards that were created as a result of the VCS Project here:

All of this work has culminated in Halpern 126, the final and most impressive conference room at the Burnaby campus, finished just this year. Mark McLaughlin, Chief Commercial Services Officer at Ancillary Services and co-leader of the Videoconferencing Standardization project (VCS), is eager to sha...

10/07/2021

Vancouver is a gathering place for people from across Canada and around the world. It is a natural location for bringing the world together for conferences and meetings.

With exceptional conference space, well-appointed executive boardrooms, multi-purpose rooms for workshops or breakout sessions and theatres that seat up to 450 guests, our venues offer options for all your meeting needs.

Located in the heart of downtown Vancouver, the Morris J. Wosk Centre for Dialogue, the Segal Building, Harbour Centre and the Goldcorp Centre for the Arts are exceptional gathering places with options for every event and budget.

Please contact us to learn how we can help you create a memorable meeting or event:

With exceptional conference space, well-appointed executive boardrooms, multi-purpose rooms for workshops or breakout sessions and theatres that seat up to 450 guests, our venues offer options for all your meeting needs.

10/01/2021

Do you have questions about how we are integrating BC Vaccine Card verification into our events? We've put together an FAQ to provide you with some answers.

Learn more here:

Essential Events include: classes; academic events such as thesis defense or seminars; workplace meetings and workshops; events to support students including orientation; and mentorship.

09/28/2021

Curious about what MECS can do for you and your event? Wondering if we have special rates for alumni? Accommodate film or TV shoots? Integrate sustainability into our events?

We've answered these frequently asked questions, and more, here:

We have multiple locations for visitors to park on campus - please contact your event manager about daily single vehicle and parking lot rental rates. Find the campus parking map here. 

09/24/2021

Hosting an event serving the communities surrounding Metro Vancouver?

Our dramatic Bing Thom-designed Surrey campus is a vibrant community hub conveniently situated in the heart of one of Canada’s fastest-growing cities.

Learn more:

Simon Fraser University Surrey is located in Central City Mall in Surrey, BC. Our address is 250-13450 102 Ave. We are situated on a major transit route and across the street from the Surrey Central Skytrain station.

09/22/2021

We've been working diligently to plan for a safe and gradual resumption of activities for our event attendees and our staff in alignment with guidelines from government health authorities.

From how our team interacts with event attendees, to enhancements to our cleaning and sanitization procedures, to more thoughtful use of our spaces including updated room capacities, we have revised our processes to support the safety of those using our facility and our team.

Learn more about our current meeting and event safety procedures:

Meeting, Event and Conference Services (MECS) have been working diligently to plan for a safe and gradual resumption of activities for our event attendees and our staff in alignment with guidelines from government and provincial health authorities. From how our team interacts with event attendees, t...

09/18/2021

We look forward to working with you to ensure your event is a success. Catering is part of a great conference experience. We want to make sure that your delegates not only have a productive meeting but remember the superb food services they enjoyed at Simon Fraser University.

To that end, we are very proud to work with our catering partners in Vancouver, Burnaby, and Surrey: The Lazy Gourmet, H.A.V.E., Tayybeh, The Fresh Fork, and Blank Canvas Catering.

Find the menu that fits for your event:

We look forward to working with you to ensure your event is a success. Catering is part of a great conference experience. We want to make sure that your delegates not only have a productive meeting, but remember the superb food services they enjoyed at Simon Fraser University.  To that end, we are ...

09/15/2021

Want to make writing a bigger part of your life? Unsure where to start?

Tomorrow, September 16th, SFU Continuing Studies invites you to the Creative and Professional Writing Open House, a free evening of mini-workshops based on their course offerings. It's a great opportunity to meet instructors and staff, and pick up some tips and tricks to achieve your writing-related goals.

Learn more: https://buff.ly/3nGgIa7

09/13/2021

Located in the heart of downtown Vancouver, the Morris J. Wosk Centre for Dialogue, the Segal Building, Harbour Centre, and the Goldcorp Centre for the Arts are exceptional gathering places with options for every event and budget.

With exceptional conference space, well-appointed executive boardrooms, multi-purpose rooms for workshops or breakout sessions, and theatres that seat up to 450 guests, our venues offer options for all your meeting needs.

Our dedicated, professional staff will work with you to produce a successful event—whether it’s an annual general meeting, a corporate conference, a seminar, a training session, or an “out-of-the-ordinary” gathering in one of our stunning reception areas.

Please contact us to learn how we can help you create a memorable meeting or event:

With exceptional conference space, well-appointed executive boardrooms, multi-purpose rooms for workshops or breakout sessions and theatres that seat up to 450 guests, our venues offer options for all your meeting needs.

09/11/2021

Supporting SFU to reach its long-term ecological, social, and economic sustainability goals, MECS continually monitors and improves our sustainable practices, as well as those of our suppliers.

Learn more about sustainable events at SFU:

Guided by MECS’ Sustainable Meeting & Event Policy, the department has embedded best practices in its operation to continually improve its sustainability performance. Currently, MECS has implemented and embedded the following sustainability initiatives in its operations:

09/08/2021

Instead of simply looking out the window at the stunning views from Burnaby Mountain, why not immerse yourself in them?

SFU Meeting, Event, and Conference Services now offers outdoor spaces across the Burnaby campus for your next physically distanced, but socially connected event.

Browse through the spaces to see capacity and main features including seating, electrical availability, ramp access, water stations, and more: https://buff.ly/3trEsQn

Contact us to discuss if a space will work for you!

Simon Fraser University respectfully acknowledges the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish), səl̓ilw̓ətaʔɬ (Tsleil-Waututh), q̓íc̓əy̓ (Katzie), kʷikʷəƛ̓əm (Kwikwetlem), Qayqayt, Kwantlen, Semiahmoo and Tsawwassen peoples on whose unceded traditional t...

09/03/2021

We're often asked questions about the services MECS offers.

Do we accommodate film or TV shoots?
How does MECS integrate sustainability into their events?
Can I book outdoor spaces?

Our answers to these frequently asked questions and more can be found here:

We have multiple locations for visitors to park on campus - please contact your event manager about daily single vehicle and parking lot rental rates. Find the campus parking map here. 

08/30/2021

Meet the MECS team!

Sales Manager Julia Tham joined our team in 2011 and prides herself on the relationships she has built with her clients, in the internal SFU community and beyond.

Outside of the office, Julia is a martial arts/taekwondo instructor, teaching kids ages 4-6 years. She loves her students' enthusiasm and excitement when they come to class!

Learn more about Julia:

Simon Fraser University respectfully acknowledges the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish), səl̓ilw̓ətaʔɬ (Tsleil-Waututh), q̓íc̓əy̓ (Katzie), kʷikʷəƛ̓əm (Kwikwetlem), Qayqayt, Kwantlen, Semiahmoo and Tsawwassen peoples on whose unceded traditional t...

08/23/2021

Lunch, Discover, and Reconnect!

As we transition back to on-campus life, it’s time to become reacquainted with the beauty of our campuses.

This Wednesday from 11:30am to 2pm, you are invited to bring your lunch and take a tour of the new Student Union Building: https://buff.ly/3D7y3hH

08/19/2021

Seamless event management is an important component of any successful gathering.

We offer a range of services to assist with your event. Your dedicated Event Manager can help with registration, name badges and table tents; event decor and catering along with program planning and facilitation.

Our Event Managers can also help with accommodation, special event and activity suggestions.

We will also work with you to ensure your technical needs are met - including any photographic or audio/video production requirements as well as security needs.

Please contact us to find out how we can help you.

We offer a range of services to assist with your event. Your dedicated Event Manager can help with registration, name badges and table tents; event decor and catering along with program planning and facilitation. 

08/16/2021

As many of us begin the transition back to campuses this summer, it’s time to start to reconnect and become reacquainted with the beauty of our campuses.

On Wednesdays throughout August, series of lunchtime events for faculty and staff to connect with each other, discover what’s new on campuses, and re-discover some of our old-favourite spots.

Learn more: https://buff.ly/3g9sQf9

08/13/2021

When planning an event, sustainability is always at the front of our minds!

Supporting Simon Fraser University to reach its long-term ecological, social, and economic sustainability goals, MECS continually monitors and improves our sustainable practices, as well as those of our suppliers. In doing so, we proudly provide an optimal environment for meetings and events in our facilities.

Learn more about how we have implemented and embedded sustainability initiatives into our operations:

Guided by MECS’ Sustainable Meeting & Event Policy, the department has embedded best practices in its operation to continually improve its sustainability performance. Currently, MECS has implemented and embedded the following sustainability initiatives in its operations:

08/10/2021

Movies don’t have to be big to be binge-worthy! From the School for the Contemporary Arts at Simon Fraser University comes the 2nd Annual Small File Media Festival!

During the coronavirus pandemic, folks bingeing on streaming media consumed untold terawatts of electricity and produced choking megatons of greenhouse gas emissions. Large-file media are killing the planet! The SFMF makes HD, 4K, and 5G look unnecessary! Unsexy! So pre-pandemic! Immersion is so overrated!

The SFMF will host exciting lo-fi forums on small-file aesthetics and politics and will be streamed in lovingly curated programs for 10 days starting tomorrow, August 10, 2021, from glorious Vancouver, Canada, on the unceded territories of the Musqueam, Squamish, and Tsleil-Watuth nations, through data centers and networks traversing Indigenous lands worldwide.

Learn more:

Simon Fraser University respectfully acknowledges the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish), səl̓ilw̓ətaʔɬ (Tsleil-Waututh), q̓íc̓əy̓ (Katzie), kʷikʷəƛ̓əm (Kwikwetlem), Qayqayt, Kwantlen, Semiahmoo and Tsawwassen peoples on whose unceded traditional t...

08/07/2021

SFU’s original campus atop Burnaby Mountain has become a community for gathering, learning, sporting events, research, and celebration. This vibrant campus, established over 40 years ago, offers a number of beautiful outdoor spaces available for hosting your events. Our facilities are purpose-built for meetings and conferences, and our staff is here for one thing only: to ensure your gathering is a success. ⠀

Consider us for your Fall or Winter bookings!

Let our team of skilled event professionals assist you in creating an engaging virtual environment for your staff, colleagues, or attendees. 

07/31/2021

Unique locations and exceptional events. SFU Burnaby's vibrant campus has become a community for gathering, learning, sporting events, research, and celebration. Offering mountain-framed views of the Vancouver area, our facilities are purpose-built for meetings and conferences, and our staff is here for one thing only: to ensure your gathering is a success. Consider us for your Fall or Winter bookings: https://buff.ly/3h5QqKI

07/22/2021

It's time to meet the MECS team!

Event Manager Laura Brenton answered a few questions about working with MECS, event planning advice, and fun facts that folks might not know about her.

Get to know Laura:

Simon Fraser University respectfully acknowledges the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish), səl̓ilw̓ətaʔɬ (Tsleil-Waututh), q̓íc̓əy̓ (Katzie), kʷikʷəƛ̓əm (Kwikwetlem), Qayqayt, Kwantlen, Semiahmoo and Tsawwassen peoples on whose unceded traditional t...

07/21/2021

Our catering partners can help make your next meeting, event, or conference on Burnaby Mountain a deliciously memorable experience.

Choose the menu that is right for you:

We currently offer the services of three catering partners to help make your next meeting, event or conference on Burnaby Mountain a delicously memorable experience.

07/20/2021

SFSS' Out On Campus is bringing you another vibrant program of movies, documentaries, and short films to enjoy from the comfort and safety of your own home!

Join them next Monday, July 26 for a screening of "Pulse": https://buff.ly/3xPZQQE

07/13/2021

A collaboration with Creative Collective and the Global Student Centre, "Meet, Greet, and Eat" is a safe and inclusive space for students to hang out, meet new people, eat lunch together, and participate in fun and creative crafts.

Take a lunch break and de-stress! Eat your lunch while doing crafts or simply hang out and connect with others. All students are welcome!

Tomorrow, June 13th, destress by playing a game of “Among Us”!

More details:

In collaboration with Creative Collective and the Global Student Centre, we are excited to introduce "Meet, Greet, and Eat" - a safe and inclusive space for students to hang out, meet new people, eat lunch together, and participate in fun and creative crafts. 

07/09/2021

Our new 3D Spaces virtual event venues include voice chat, text chat, avatar selection, emojis, screen-sharing, and more.

For more info contact us: https://buff.ly/2TxEDeV

07/07/2021

Planning is underway to support a safe, equitable, and supportive return to campus this September. A four-stage plan will guide our approach and consider factors including rate of community transmission, rate of vaccination, and public health orders. The four-stage plan outlines broad guidelines, such as campus density, services available, and on-campus learning and research activities, and gives flexibility for input and decision-making to come from faculties and units who understand their work and needs best.

Learn more about the four-stage plan: https://buff.ly/3yoVlfy

Contact us to learn how we can work with you for your Fall or Winter events:

We're happy to work with you book and plan successful, memorable events at any of our locations. We will respond to your submission within five (5) business days to confirm your booking. Please contact us if you have any questions.