19/12/2021
As an Operations Coordinator, you will implement the right processes and practices across the organization. The specific duties of an Operations Coordinator include formulating strategy, improving performance, procuring material and resources and securing compliance.
Duties and responsibilities:
Work under Operations Director
Responsible for all site personnel and 1st point of contact for the build team
Overseeing the day-to-day planning
An effective manager of people with excellent leadership skills and the ability to motivate and develop the team
Running the rota
Planning for builds and take down
Putting together the packing list
Responsible for delivering excellent customer service to achieve the businesses financial objectives, and a key stakeholder in identifying opportunities to further development
Ensure that labour resources are used effectively and in a way that maximises the productivity of the business, correcting unproductive activities
Maintaining accurate and effective Standard Operating Procedures
Help promote a company culture that encourages top performance and high morale
Putting the packs together for the team
Induction & Training
Recruitment
Looking at ways to put strategy and improve the business operation
Site Visits
Required to be on some builds and takedowns
Arranging hire of plant and machinery
To take operational leadership and budget responsibility for managing a safe and efficient operation to help achieve operational standards
Work with TSS (full training provided)
Lead the team to deliver the company’s objectives
Overall HR responsibility
Conduct daily briefings keeping the health & safety files up to date.
Ensure that all members of the team are wearing the correct uniform and PPE.
Provide first aid facilities, ensuring there is a first aid area (kept clear), first aid stocks/facilities are available.
The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives
Qualities we will expect:
Experience of the events industry an advantage, but not a necessity
Communicate effectively at all times with the client representing Ascot with professionalism, integrity and honesty
Knowledge and understanding of all the trades required on site, the codes of practice relating to them and the requirements for them, to be able to quality control works ensuring that they are completed to the required standards
Understanding and able to apply health and safety and security requirements
Commercial approach, identifies cost savings, understands budget issues
People management skills, to be able to instruct staff, deal with difficult staffing situations and maintain a productive, happy but disciplined working environment
Pro-active at planning ahead as far as possible as the project progresses, checking back to plans regularly
Strong sense of achievement; able to drive projects forward, expects good standards of work, tenacious, and able to overcome barriers/ solve problems
Organised, good at time management and prioritisation of work
Good eye for detail
Reliable, punctual and responsible
Excellent communicator and team player
Able to work calmly under pressure to tight deadlines
This is not a typical 9-5 job. Early starts and long days are the norm during peak season. Availability to work weekends is an integral part of the job.
There is a possibility of overnight stays, for which accommodation and per diems will be provided.
*Competitive salary – based on experience*
Please send over a covering letter and CV to [Email address hidden]
