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Keystone Conference & Event Management

Name: Keystone Conference & Event Management
Address: Stroud, GL69HF, GB
Telephone: +441453872731
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Keystone Conference & Event Management

We are a hard-working, friendly team with a ‘can do attitude’whatever the task!

10/01/2025

Why a well-planned running order is key to a successful event

The backbone of any smooth-running event is a well-crafted running order for the day. At Keystone we understand the importance of ensuring your event runs on time, every time. Our team meticulously plans every detail—from timing to transitions—so everything flows seamlessly.

But the real secret is also anticipating the unexpected. Whether it's a last-minute change or an unforeseen delay, we build flexibility into the schedule to keep things moving without compromising the event's experience.

The perfect balance between precision and adaptability is what sets us apart. With Keystone, you can relax knowing that every moment is covered, and if something changes, we're ready to adapt and keep your event on track.

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02/01/2025

Wishing everyone a Happy New Year!

We're excited to continue working with our amazing partners and looking forward to forging new collaborations and seizing fresh opportunities together.

Here's to a fantastic year ahead!

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23/12/2024

Wishing all our clients, partners, suppliers and friends a very Merry Christmas and all the best for a healthy, happy and successful 2025!

Charlotte, Millie & Duschanka

19/12/2024

Unlock the Power of Connections with Networking Events

At Keystone, we believe that the magic of events isn’t just in the programs and exhibitions—it's in the conversations that spark fresh ideas, partnerships and opportunities.

Networking socials at events are the perfect way to:

Build Relationships – Forge meaningful connections with potential clients, colleagues and like-minded professionals
Exchange Ideas – Share insights, innovations and solutions that inspire growth
Expand your reach – Every conversation is a step towards a new opportunity
Build your community – Create a strong network of supporters, collaborators and advocates

We create networking experiences that make it easy and enjoyable for attendees to connect in meaningful ways.

Let’s make your next event the one everyone remembers. Get in touch today and let us help you bring your vision to life!

12/12/2024

The Power of Media Partnerships for Events

At Keystone, we know that the success of an event often goes beyond just logistics. One of the key factors that can elevate your event is forming strong media partnerships.

So why are media partnerships so valuable?

⭐ Extended Reach – With the right media partners, your event can reach a broader, highly-targeted audience across multiple platforms.

⭐ Credibility Boost – Associating with respected media outlets adds instant credibility and trust to your event.

⭐ Enhanced Engagement – Media coverage helps build excitement before, during, and after the event, creating buzz and sustained interest.

⭐ Content Creation – Your event becomes content for the media partners to share, providing valuable promotion.

⭐ ROI – Effective media partnerships often lead to increased attendance, sponsorships, and overall event success.

At Keystone, we’re experts at building impactful media relationships that ensure every event gets the spotlight it deserves.

Ready to take your next event to the next level? Let’s talk about how media partnerships can unlock new opportunities for you!

06/12/2024

Charlotte was at the stunning British Film Institute (BFI) Southbank and BFI IMAX earlier this week with a client, and it was a reminder that as event managers, nothing compares to in-person site visits when it comes to truly understanding if a venue is the right fit for your event.

While online photos may be amazing, they only capture the best angles and what the venue wants you to see and they don’t show the true atmosphere, flow, or the small details that can make or break an event.

That’s where our expertise comes in. With our detailed understanding of our clients and their goals, we can assess if a venue will work as part of the bigger picture.

Even if we've used a venue before, we always approach each visit with fresh eyes. Venues evolve, and each event has its own unique requirements. At Keystone, we bring years of experience to every project, but we never lose sight of the fresh perspective that ensures every detail aligns perfectly with the client’s vision.

Ready to create an unforgettable event experience? Let’s take the next step together – we’d love to hear from you.

30/11/2024

We’re live on site at Cirencester’s Advent with Prolx Productions Ltd and Cirencester Town Council

It’s always fantastic to see all the hard work of the months in planning come to fruition, even the one thing you can’t plan for is on our side today, the weather!

22/11/2024

Panel sessions are a fantastic way to create engaging, informative, and interactive experiences at conferences. By bringing together diverse experts to share their knowledge and unique perspectives, these sessions spark meaningful discussions, foster deeper insights, and offer a richer understanding of key topics. Plus, with interactive tools like Slido, attendees can submit questions and vote on topics in real-time, allowing them to connect directly with speakers and engage with the content in a more personalised way, enhancing the overall experience.

At Keystone Conference and Event Management, we understand that organising these sessions can be challenging, from creating the right mix of experts to ensuring smooth facilitation on the day. We’re here to help make it all come together seamlessly.

Whether you're planning a large-scale event or a more intimate gathering, we can help you design an experience that resonates with your audience, sparks conversation, and leaves a lasting impression. And we’d love to hear from you!

15/11/2024

Yesterday saw us heading for the bright lights and big city and the London Vet Show.

It was a great opportunity to connect with contacts in the vet community. Nothing beats the power of face-to-face meet ups. Plus, it’s always valuable to experience events from the delegate’s perspective—so we can better appreciate every detail of their experience. From venues to activities, seeing things through our attendees' eyes helps us stay focused on what really matters!

Speaking of fun, someone kindly captured this video of us having a little friendly competition at the Batak game.

31/10/2024

Make Your Next Event Unforgettable with Creative Party Themes!

At Keystone Conference and Event Management, our imagination and dedication turn every event brief into a show-stopping experience. From a glamorous Moulin Rouge rendezvous to the vibrant energy of Carnival or the iconic allure of New York City, our themes transform each event into a truly unique occasion.

Whether you have a vision in mind or need inspiration from scratch, we’re here to help you realise it and we’ll work our socks off transforming our ideas into an unforgettable occasion.

We listen closely to you to ensure each detail reflects the tone and personality of your event and we’re experts at making every penny of your budget count to achieve maximum impact, delivering stunning results without overspending.

Ready to make your next party spectacular? Let’s chat!

24/10/2024

At Keystone we believe strongly in supporting our local community, and we're proud to sponsor Neil Wood , a local player from Minchinhampton Rugby Club.

Grassroots sports like rugby play a vital role in fostering teamwork, dedication, and a healthy lifestyle. Sport isn't just about winning, it's about getting out there, doing what you love, and reaping the benefits for your mental and physical well-being. Whether it's on the rugby pitch or anywhere else, we believe in the power of sport to bring people together and make a positive impact.

Here’s to celebrating the heart and passion of local sport and a splendid picture of Neil doing something he loves!

18/10/2024

Top Tips for Creating Excellent Event Badges

A well thought out event badge isn’t just a name tag; it’s a crucial tool for networking, demonstrating the professionalism of your event ,and enabling speedy identification for the event organiser. Here’s what to keep in mind when designing your badges:

✔ Legibility: Use at least 72pt for names, and choose clear fonts, ensuring readability from 4.5 metres away
✔ Size Matters: Minimum badge size should be 10cm x 15cm and double-sided for visibility
✔ Include Organisation Info: Help attendees make connections
✔ Attendee differentiation: Differentiate delegates, speakers, sponsors etc for event access and connectivity
✔ Space for QR Codes: Allow for easy scanning at large events
✔ Brand Showcase: Reflect event themes and sponsor logos
✔ Durability: Badges should last throughout the event—no one likes reprints!
✔ Sustainability: Choose badge material that can be re-used or recycled
✔ Practical Production: Ability to produce onsite for those inevitable last minute changes

We know that good badges foster networking opportunities, and that’s why we’re committed to creating the best ones we can. Gone are the days of DIY badges printed on our office printer, we now partner with Conference Badges Ltd to streamline the badge-making process, leaving behind the days of painstakingly stuffing plastic wallets.

With over 15 years of experience, we’re here to make your conference unforgettable and we’d love to hear from you.

04/10/2024

Exhibition Floorplan Tips for Event Success

Creating the perfect exhibition floorplan isn’t just about filling space—it’s about creating an engaging experience for your guests and keeping your exhibitors happy. A well-planned layout will help your exhibitors achieve their goals, whether it's generating sales, making valuable connections, or boosting brand exposure. Here’s how you can ensure your event is a win for both guests and exhibitors! 👇

1. Visit the space in person: Don’t just rely on the venue map! Get a feel for the actual space, dimensions and any unique features that could enhance your layout or cause you a headache!

2. Maximise without overcrowding: It’s tempting to squeeze in as many stands as possible but overcrowding can hurt traffic flow and guest experience. Focus on making every corner functional without overwhelming attendees.

3. Know your access points and power supply: Make sure every stand has access to the essentials, like power and Wi-Fi, without creating a tangled mess. Keep entry and exit points clear, especially for emergencies.

4. Learn from experience: Especially if you’re holding the same event at the same venue, make a note of what works and doesn’t so that sponsors and exhibitors know that you listen to them and have made improvements if they were needed.

5. Ensure a smooth traffic flow: Guide your visitors through the event naturally. Create pathways that move them from one section to another… and avoid bottlenecks!

6. Place enticing items in key areas: Draw visitors to all areas of the exhibition by placing attention-grabbing elements—like interactive stands, giveaways or food and coffee stands - strategically throughout the floor.

7. Remember your exhibitors: If possible, include an area for exhibitors with refreshments, it’s a long day and providing somewhere close by for them to meet customers will be appreciated!

8. Don’t forget seating: Tired feet = less engagement! Make sure there's plenty of seating available or you might find people sitting on the floor or leaving early to find a seat!

9. Use All Your Space: Think vertically too! Hanging displays, screens, or banners can utilise air space without taking up ground.

By planning carefully, you can create a dynamic and profitable exhibition where attendees feel comfortable, engaged, and excited to explore.

Need help with your event's floorplan? Here at Keystone we’re experts in making exhibitions a showstopper and we’d love to hear from you.

28/09/2024

At Keystone, we see your event logo as the cornerstone of your brand, shaping the first impression and setting the tone for everything from invitations to signage. As part of our comprehensive event management services, we offer custom event logo design and management to reflect your company’s brand, vision and values. Whether it's a one-time event or a recurring occasion, your logo should be versatile, standing out on social media, printed materials, and branding signage.

With our talented partners Monostudio Ltd , we ensure that your event branding is impactful and designed to work across all platforms. And if your event is recurring, we can make sure the logo stays fresh and relevant each year.

We work closely with you to ensure your brand perfectly complements your event, elevating your presence and capturing attention wherever it appears.

If you’re looking for help with an event, please get in touch, we’d love to hear from you!

19/09/2024

At Keystone, we believe that every event should prioritise attendee wellbeing, comfort, and safety. One practical way to achieve this is by including a Quiet Room—a dedicated space for attendees to relax, recharge, and take a break from the noise and stimulation of the event.

Not only does a quiet room show a genuine commitment to the mental wellbeing and comfort of your guests, but it also promotes equality in diversity. Everyone processes events differently, and providing this space ensures that those who might feel overwhelmed, anxious, or simply need a moment of calm have a place to go.

Quiet rooms also play a crucial role in safeguarding attendees. Crowded venues can be overwhelming, and it's not uncommon for people to encounter uncomfortable situations. A quiet room acts as a safe haven for anyone feeling vulnerable or threatened, promoting a culture of safety and helping prevent potential incidents.

When you work with Keystone, we think of all these important details—so you don’t have to. We prioritise your attendees' experience, ensuring that every aspect of your event is designed with their comfort and safety in mind.

So if you’re planning an event, please get in touch, we’d love to hear from you!

12/09/2024

Creating a flawless table plan can be challenging, especially for large events. That’s where partnering with an experienced event management company like Keystone truly pays dividends, because you can trust our experience to create your seating arrangement to ensure the best possible guest experience, flow, and the overall success of your event.

From understanding guest dynamics to strategically placing key individuals, we take the stress out of the process, allowing you to focus on enjoying the event.
So if you’re looking for help in planning an event we’d love to hear from you.

05/09/2024

Here at Keystone we see charity as helping to make the world a better place. Whether it's volunteering your time, sharing your skills, or offering support to those in need, every act of kindness counts.

And we’re very proud to have worked with some truly wonderful people at some amazing charities, including award ceremonies for Amnesty International UK, Scope, Mind - Mental Health Charity and Citizens UK on events which recognise and celebrate achievement in all its forms.

So on this Day of Charity, we want to applaud all the ways you contribute to helping others. Whether you're mentoring young people, running your heart out for a cause that’s touched your life, or simply being there for someone in need—we see you, and we thank you.

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29/08/2024

At Keystone Event Management, sustainability is more than just a buzzword—it's a guiding principle in everything we do. It means ensuring that all our events are planned and delivered with minimal environmental impact. This commitment begins from the very start of our planning process, where we carefully select venues and suppliers who share our dedication to protecting the planet.

One such partner is the Hilton Birmingham Metropole, where we’ll be hosting SPVSCongress 2025. The Hilton's commitment to sustainability is demonstrated through their Gold ECOsmart Certification, which recognizes their comprehensive approach to environmental responsibility.

From offering digital or wooden access keys, using LED lighting throughout and implementing a separate wastage system for recycling to menu carbon labelling and eliminating single-use plastics, Hilton Birmingham Metropole exemplifies what it means to create a positive impact on our communities and the planet.

Together, we aim to make a lasting difference—one event at a time.

So if you're planning an event, get in touch, we'd love to hear from you.

Address

Stroud
GL69HF

Opening Hours

Monday	9am - 5pm
Tuesday	9am - 5pm
Wednesday	9am - 5pm
Thursday	9am - 5pm
Friday	9am - 5pm

Telephone

+441453872731

Website

https://keystone-group.co.uk/

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Videos

Yesterday saw us heading for the bright lights and big city and the London Vet Show. It was a great opportunity to connect with contacts in the vet community. Nothing beats the power of face-to-face meet ups. Plus, it’s always valuable to experience events from the delegate’s perspective—so we can better appreciate every detail of their experience. From venues to activities, seeing things through our attendees' eyes helps us stay focused on what really matters! Speaking of fun, someone kindly captured this video of us having a little friendly competition at the Batak game. #eventmanagement #vetcommunity #networking #workhardplayhard #duschankawon