Dijito.one Events Solutions

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Dijito.one Events Solutions

Dijito One is the number one event automation solution suite of products for your MICE events. Material sharing and agenda distribution.
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DIJITO.ONE EVENT MANAGEMENT SOLUTION

We have revolutionised conferencing. Gone are the days of having speakers deliver speeches and participants sitting through hours and waiting till the end of the session to interact with the speaker, days of printing daily programs and itineraries and they still would not be sufficient to reach the participants, days when sharing and distributing information w

as a challenge. With the introduction of DIJITO.ONE, we have made conferencing easier, interactive, digital and almost effortless. Dijito Conference System is an information and knowledge sharing infrastructure for conferences, events, Expos, AGM’s and Award Ceremony’s, designed to online tracking mobile utilize the current consumer technology of phones, laptops and tablets for a participant to have access to a wide array of information and features that enhance his/her experience and interaction with the subject of a gathering, meeting or public place. It offers a wide range of features for the participants namely;

Conference Content, calendar and event management, scheduling and syncing. Reach to all participants with necessary information, itinerary, programs, speeches and notes. Content wall which allows participants to post their views, comments questions as the conference progresses in real-time. Document and media management which allows participants to download documents and multimedia directly to their devices. Chat-enables people to login into the WIFI chat, ask questions, interact and socialize. Linking data sources such as documents entries, blogs, related features and events as well as connecting to RSS Feeds. Send messages, announcements and alerts to all participants as well as post advertisements and sponsors. Benefits of this revolutionary conference system;

Do you need an interactive environment? – With the chat and content wall, participants are able to share information, chat, and comment, ask questions throughout the session. Spending too much resource on printing programs, speeches, timetables, notebooks? – Document management handles uploading all necessary information, view speakers profiles. Thus there is tremendous amount of time and resources saved. Increase revenue for your event. Have sponsors and virtual advertisers rent a space on the system and benefit from a large variety of sponsorship opportunities in the Dijito platform and you get your sponsor ad revenue. Carry your documents, media files, power points with you on the go. Download necessary information and have offline access for later phone tracker app reference. Have your attendees details through online registration, their feedback through online evaluations all stored and backed up by the system for easier and faster follow up. Do you feel your conference is different from the rest? – We customize the system to be tailor suited for your one of a kind conference. Efficaxx provides all the bluetooth smartphone spy crew and equipment to ensure your event is a streaming live and delegates can be able to view from their tablets or laptops or smart phones. Conferences get an opportunity to be video recorded and streamed online to give opportunity to more participants

13/10/2024

How many times have you regretted not doing something earlier?

Mapema Ndio Best! Especailly in event planning. Talk to Us for the solutions you need to implement Right NOW for your upcoming event.

Read On...
Planning an event with sponsors and exhibitors? Awesome! But if you haven’t gotten your ICT solutions in place yet, you might be on a one-way ride to chaos-town. Here’s a friendly reminder of the tech side you should’ve handled yesterday (well, actually three months ago, but let’s not split hairs).
1. Online Registration System: The Backbone of Sanity
If you’re still asking people to register by emailing a PDF form or, worse, scribbling their name on paper, it’s time to take a techie leap. Three months ago, you should’ve had an online registration system up and running. Think of it as your event’s digital bouncer—easy, user-friendly, and ready to collect all that attendee info in one neat package. Bonus points if you have automated email confirmations to save your inbox from collapsing. Also ensure your participants pay what they are supposed to pay
2. Event Mobile App: Your Pocket-Sized Event Guide
Let’s face it, nobody wants to flip through a chunky program book anymore. Or wants to network the old fashioned way. Three months ago, you should’ve been designing an event app, packed with maps, schedules, speaker bios, and maybe a sponsor shoutout or two. Make sure it’s intuitive and provides real-time updates for all those last-minute agenda changes (because something always changes).
3. Payment Integration: Making Money Move Smoothly
If you’re relying on sponsorship and exhibitor fees, then smooth payment systems are your new best friend. Three months ago was the time to lock down secure online payment processing. Make it easy for sponsors to pay, whether through credit cards, mobile money, or whatever else keeps the cash flowing. And don’t forget to confirm it’s secure because nobody likes surprises—especially not that kind.
4. Onsite Registration: Bye-Bye Paper, Hello QR Codes
Gone are the days of physical tickets. You should’ve set up digital ticketing three months ago, with scannable QR codes or mobile tickets that make check-in a breeze. On event day, all you need are a few devices to scan attendees in, and boom—you’re up and running like a well-oiled tech machine.
5. Sponsor & Exhibitor Booking Portal: Their Command Center
Three months ago, you should’ve had an online portal ready for sponsors and exhibitors to manage their participation. This would allow them to upload logos, confirm booth details, make payments, and even get their hands on marketing materials. It’s all about making it easier for them to get involved—and making you look like a genius organizer.
6. Event Communication Tools: Keep Everyone in the Loop
What’s the plan when the keynote speaker is running late or the breakout session has been moved? Three months ago, you should’ve set up SMS or push notification systems within your event app, ready to send updates directly to attendees. Real-time communication is your secret weapon to managing chaos and keeping people happy, even when things go off-script. And remember the Mobile app is a handy tool for the same.
7. Networking Platforms: Making Connections Simple
Your event is about more than just content; it’s about networking! Three months ago was the time to set up a virtual networking platform within your app or online. This allows attendees, sponsors, and exhibitors to connect, schedule meetings, or even chat before they arrive. Trust me, people love making connections that feel easy.
8. Data Analytics & Reporting: Know Your Numbers
Once all these systems are in place, how do you know what’s working and what’s, well, not? Three months ago, you should’ve made sure all your platforms were integrated with some solid data analytics. From tracking registrations to app usage and sponsor ROI, numbers don’t lie, and they’ll help you adjust on the fly—or impress sponsors with those amazing engagement stats.
In Conclusion…
ICT isn’t just a “nice-to-have” for your event—it’s a must-have. So, if you haven’t sorted out these tech solutions, it’s time to hit the ground running (or typing). Your sponsors and exhibitors will appreciate the smooth experience, and your attendees will thank you for saving them from endless paper forms and registration lines.
Three months late? Better late than never! Time to tech-up your event planning game.

29/08/2024

LEVERAGE ON MIXING BUSINESS WITH PLEASURE FOR GREATER MICE EVENTS ATTRACTIVENESS.

The Meetings, Incentives, Conferences, and Exhibitions (MICE) industry in Kenya presents a tremendous opportunity. With a strategic location, robust infrastructure, and a rich diversity of tourism attractions, Kenya has the potential to become a premier destination for international events. To fully realize this potential, local stakeholders in the MICE industry must collaborate to enhance our global appeal and attract more international events, which will significantly benefit our economy, particularly for youths and small and medium enterprises (SMEs).

The Ripple Effect of the MICE Industry
A thriving MICE industry has far-reaching impacts beyond the events themselves. It positively influences various supporting industries, such as hospitality, transportation, and tourism, creating numerous opportunities for young entrepreneurs and SMEs. From providing accommodation and transportation to catering and event management, the economic benefits are substantial.

Hosting international events also promotes knowledge exchange, fosters innovation, and enhances Kenya’s reputation as a hub for business and leisure tourism. This, in turn, builds a network of professionals across sectors, leading to more investment opportunities and economic growth.

The Need for Collaboration
Despite government efforts to promote Kenya as a top MICE destination, more can be done. Local players must unite, pool resources, and strategically market Kenya’s unique offerings to attract more international events.

Key areas for collaboration include:

Joint Marketing Initiatives: By collaborating on marketing campaigns, local MICE players can present Kenya as an ideal destination for international events, showcasing our diverse tourism attractions.

Enhanced Infrastructure and Service Standards: A united effort to improve infrastructure and elevate service standards can make Kenya more attractive to international event organizers, ensuring every event hosted leaves a lasting impression.

Leveraging Technology and Innovation: Embracing digital transformation and innovative event solutions can position Kenya as a forward-thinking destination for tech-savvy event planners and participants.

Public-Private Partnerships: Stronger public-private partnerships can bridge the gap between government initiatives and industry needs, advocating for policies and investments that support the MICE industry’s growth.

Building Local Capacity: Investing in the development of local talent and SMEs involved in the MICE industry is essential. Training programs, mentorship, and access to funding can empower young entrepreneurs and small businesses to innovate and contribute to the industry’s growth.

Moving Forward
The MICE industry in Kenya holds immense potential to drive economic growth and create opportunities. By coming together, aligning our goals, and leveraging our unique strengths, we can transform Kenya into a leading destination for international events.

Let’s commit to a shared vision for the future of the MICE industry in Kenya and work together to elevate our profile on the global stage, creating a thriving, inclusive economy for all Kenyans.

The world is watching. Let’s show them what Kenya can do.

24/08/2024

CHALLENGES OF ORGANIZING A BIG EVENT
Having been in the events industry for a long while, I have had the privilege of being part of the planning teams for some big events. For instance, Africa Climate Change had over 17000 participants. AFBD AGM had over 8,000 participants etc. This is over and above what our core business is – People management solutions
I am a firm believer that the human effort or brain power needed to plan an event of 100 is the same required for 5000 participants. However, the difference may be extra hands required to narrow down to specific work areas like managing catering or transport logistics.
It may sound like a contradiction of sorts. But trust me, its learnt thru experience.
For the big events, (and by extension the small events) I have decided to list the pitfalls associated with the planning international events of that nature. Here are the pointers

1. Cultural Differences and Language Barriers
• Pitfall: Misunderstandings or offense due to cultural differences or language issues.
• Mitigation:
o Provide cultural sensitivity training for your staff.
o Offer multilingual support or hire interpreters to ensure smooth communication.
o Use clear signage and printed materials in multiple languages.
2. Visa and Travel Logistics
• Pitfall: Attendees may face visa issues or travel disruptions.
• Mitigation:
o Provide detailed visa and travel information well in advance.
o Establish a helpdesk to assist with visa applications.
o Partner with a travel agency to offer assistance with flights and accommodation.
3. Security Concerns
• Pitfall: Safety and security risks, particularly with high-profile attendees or large gatherings.
• Mitigation:
o Collaborate with local law enforcement and security firms to ensure comprehensive security coverage.
o Implement badge scanning and secure access control to restrict unauthorized entry.
o Have a well-defined emergency response plan.
4. Technical and IT Issues
• Pitfall: Technical failures, such as poor internet connectivity or AV equipment malfunctions, can disrupt the event.
• Mitigation:
o Test all technical equipment thoroughly before the event.
o Have IT support on standby throughout the event to address any issues immediately.
o Provide backup equipment and ensure there is a reliable internet connection.
5. Accommodation and Transportation
• Pitfall: Insufficient or inconvenient accommodation and transportation options can lead to attendee dissatisfaction.
• Mitigation:
o Partner with hotels to secure room blocks and negotiate discounts for attendees.
o Provide shuttle services between the venue, hotels, and airports.
o Share detailed information about local transportation options.
6. Health and Safety Regulations
• Pitfall: Non-compliance with local health and safety regulations can result in fines or event shutdown.
• Mitigation:
o Familiarize yourself with all local health and safety regulations.
o Ensure all event spaces are compliant and that food safety standards are met.
o Provide on-site medical staff and first aid stations.
7. Communication Gaps
• Pitfall: Poor communication can lead to confusion and dissatisfaction among attendees.
• Mitigation:
o Use an event app or website to provide real-time updates and information.
o Set up information desks at key locations within the venue.
o Regularly communicate with attendees before, during, and after the event.
8. Catering and Dietary Requirements
• Pitfall: Failing to accommodate diverse dietary needs can lead to complaints or health issues.
• Mitigation:
o Gather dietary information during registration and provide various food options.
o Work with caterers who are experienced in handling special dietary needs.
o Clearly label all food items with ingredients and potential allergens.
9. Sustainability Concerns
• Pitfall: Lack of sustainable practices can lead to criticism from attendees and damage the event's reputation.
• Mitigation:
o Implement a sustainability plan, including recycling stations, digital materials, and energy-efficient practices.
o Communicate your sustainability efforts to attendees to encourage participation.
o Choose vendors who prioritize sustainability.

Most if not all of these challenges are addressed in the Dijito One platform. Talk to us on how to best address this problems before and during the event,

16/08/2024

Engage your audience with interactive Feedback forms, polls and surveys using Dijito One. Make your events interactive and insightful.

14/08/2024

Our dynamic Dijito One App manages all your events information flow, making your job a breeze. Discover Dijito One’s multi-event capabilities today.

12/08/2024

Dijito One ensures seamless integration with other solutions. Plug in data as needed for a smooth experience.

09/08/2024

Intelligent human and resource management with Dijito One. Relieve pain areas like security and data exchange effortlessly.

08/08/2024

Pass emergency messages to (Communicate with) participants easily using Dijito One’s bulk email and SMS features. Reach everyone instantly.

07/08/2024

Manage and share event documents efficiently with Dijito One’s library feature. Keep all your materials in one place.

06/08/2024

With Dijito One, your event runs smoothly even if the internet is down. Our autonomous registration keeps everything on track.

01/08/2024

Check-in made easy with Dijito One. Use e-badges or print-at-home badges for a quick NoQueue process.

31/07/2024

Track Invitations and Manage Sponsors Seamlessly all at one plaform, Dijito One. .

30/07/2024

Unlock over 80 event functionalities with Dijito One. Solutions you never imagined you can deploy to solve your event headaches. From RSVP management to integration with other platforms to bulk SMS, we have it all.

29/07/2024

Lanyards are not always the best - switch to e-badges with Dijito One! Enjoy a smooth check-in process at every event.

28/07/2024

Transform your event experience with Dijito One! Our platform powers over 1000 successful events across Africa. Secure your data and leverage internal resources effortlessly.

27/07/2024

From presidential galas to student conferences, Dijito One is your ultimate event automation solution. Engage participants and integrate seamlessly with your systems.

26/07/2024

Executing events just got easier with Dijito One! Whether it's 70 or 6000 attendees, our platform provides a uniform experience.

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http://www.dijito.one/

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