03/18/2024
Office Manager at HMI North Richland Hills
We seek a dynamic individual to take the reins and keep our office functioning like a well-oiled machine. Our ideal candidate is high-spirited and a consummate morale builder. In other words, we are looking for someone who “actually gives a damn” about the people we serve and the staff that you will work with.
In this position, you will have the unique opportunity to contribute to continuing to build an amazing culture.
Responsibilities:
● Responsible for general overall office appearance
● Identify and coordinate office repair needs/maintenance.
● Hands-on position, including physical components such as moving office furniture.
● Manage the incoming/outgoing mail to and from the office.
● Oversee office vendors and coordinate access when needed.
● Phone management.
● Customer service/client care management
● Manage initial intake of all service requests.
● Invoice clients through QuickBooks.
● Handle invoices going in and out to be paid on time.
● Manage Google Docs and Dropbox to keep updated and organized.
● Automate/streamline all processes if needed based on previous experience.
● Misc. errands to assist with the needs of the business.
This is a 30 to 40-hour-a-week position.
This is a W2 position.
Requirements:
● High School diploma
● At least 3 years of experience as an office manager/admin
● Ideally, proficient in Microsoft Word, Excel, PowerPoint, Google Docs, Bookkeeping, CRM System, Square, Weven, and QuickBooks.
● Basic computer knowledge and ability to use a printer, smartphone, and other electronics
● Excellent communication and people skills - extraordinarily confident and comfortable engaging and interfacing with various high-paying, affluent clients and vendors daily.
● Must be highly detail-oriented
● Willing to take initiative and problem-solve.
● Basic knowledge of and can handle data entry, answering phones, scheduling appointments, errand running, and client management without letting things fall through the cracks
● Strong capability of working under pressure be spontaneous and handling last-minute task
● Ability to stay calm and focused on all situations.
● Must have common sense
● Ability to work well independently within a fast-paced, dynamic, deadline-oriented environment.
● Strong organizational, follow-up, and time management skills
To Apply:
Toby Navarre / Accounting, Business & Operations
[email protected]
