Creating Partnerships for Excellence Services The Diversity Connection offers a full range of services and will customize those services to meet your specific needs. We trust you will come to think of us as your off-site team. Description
Creating Partnerships for Excellence
Services
The Diversity Connection offers a full range of services and will customize those services to meet your specific n
eeds. Creating and maintaining a partnership of excellence is most important to us. After all, no one knows your company, employees and customers better than you. And no one knows event ex*****on better than us. Budgeting, contract negotiations, rental arrangements
Site Selection, meeting space preparation, on-site management
Hotel arrangements, equipment and product transportation
Marketing and theming from food & beverage selection to entertainment
Keynote Speakers
Photography or Video Taping
City Tours
Trade Show — Conference Logistics
Installation and Dismantling
Relocation Services
Event Management
It’s been said, “that success is in the details.” Nowhere is that more true than when planning a corporate event. Every little thing leaves some sort of an impression … and, when you work with us; it’s always a positive one. What’s our goal with your event? To ensure the right message reaches the right people in the right way. We’ll work with you to make sure that happens. When you outsource your event management to us, you can rest assured everything will be handled perfectly. Our planners have handled many types of events, including:
Sporting events & golf outings
Fundraising activities
Receptions and sales dinners
Hospitality suites
Awards banquets
Annual dinners
Site Selection
Certainly nothing has a bigger impact on your event’s atmosphere than the site you select. But choosing a venue can be a daunting task. We’ll help alleviate the stress by working with you to determine tone and ambiance you’re after and then performing a through search for best alternatives. We’ll even provide you with detailed information regarding the feasibility of each option to make it as easy as possible for you to decide. Through the years, we’ve planned events at a wide variety of venues, including:
Convention halls, hotel meeting rooms, ballrooms and grand atriums; and
Up-scale restaurants, secluded courtyards, private clubs, country clubs, performance centers, stadiums, theaters halls, nightclubs and yachts, cruises. After, you’ve made your selection; we’ll thoroughly inspect the meeting and event space, food & beverage outlets, guestrooms, property condition, level of service, transportation options, and other amenities that will influence the success of your event. The Diversity Connection will also conduct face-to-face meetings with venue representatives to ensure top-notch service and responsiveness every step of the way. Contract Negotiations
Every event has its requirements. The make or break things that just have to happen. The equipment must be at the event and most importantly, in working order. Of course budget plays no small part; because while you want to make a great impression and have everything in place, it all means nothing if your event comes in over budget. We keep all of this in mind as we gather proposals, summarize results, and consult you to narrow the search for your best option. We then put our expertise to work and negotiate a contract that guarantees success. Every aspect of the way, we’ll look out for your best interests and lay the foundation for your organization’s events. The result will be a great event that meets your every specification as well as all your expectations. Entertainment
This is where the fun begins. Because there is no better way to celebrate an achievement, convey a message, or motivate your staff than with the right entertainment selection. The Diversity Connection helps you select the appropriate music and entertainment and handles all the arrangements from booking to accommodations. Now you are ready to dance? Theming
A perfectly orchestrated event revolves around, a great theme; one that truly speaks to everyone in attendance. Whether you have a specific theme in mind or want assistance in developing one, we weave your message throughout every facet of your event to ensure that it keeps coming through loud and clear. Our staff will suggest the most creative and cost-effective ways to tie your theme to elements including:
Decor
Entertainment
Food & Beverage Selections
Floral Displays
Invitations
Special Effects
On-Site Management
Wouldn’t it be great to have a support team working day and night for you? Well, when you hire us to handle your next event, you’ve got the right one! The Diversity Connection will be on-site from the beginning to end, working to successfully execute every detail and handle all unexpected opportunities as they arise with the utmost professionalism and ease. Our on-site managers can fulfill such tasks as:
Meeting with the venue’s staff to review all aspects of the event
Setting up registration, greeting and registering participants, and collecting fees;
Handling logistics including signage and traffic flow
Hosting guest speakers and participants
Serving as a point of contact for site staff and participants
Overseeing, adjusting and managing the event area and audio visual set-up
Facilitating time schedules and the event flow
Organizing group transportation
Maintaining displays and exhibits
Obtaining customer feedback and evaluations
Supervising the cleanup, packaging and shipping of materials and products
Trade Shows/Conference Logistics
The Diversity Connection offers the following exposition services:
Shipping/Warehouse Services
Display Installation & Dismantling Services
Trade Show/Conference Registration
Hotel Accommodations
On-site Team Meetings/Debriefing
Ex*****on of Conference Sponsorships
Airline Accommodations
Premium Items/Giveaways/Product Sampling
