Now it's time to plan it. With over 20 years of wedding and event coordinating experience, let me help. Day-of Wedding Coordination
◊ Check the ceremony site regarding setups
◊ Ensure florals are delivered to appropriate area and persons
◊ Ensure guest book attendant understands directions
◊ Ensure ushers have seating plan
◊ Ensure the Best man/Maid (or Matron) of Honor have rings
◊ Retain t
he marriage license for clergy
◊ Coordinate start time, processional/recessional with the clergy
◊ Coordinate the start time with musicians
◊ Organize the processional line and spacing
◊ Directions for guests to the reception area
◊ Direct the bridal party to the photographer area
◊ Coordinate the transfer of flowers, gifts, guest book, etc.
◊ Check reception room setup according to the diagram
◊ Arrange favors at each place setting
◊ Arrange place cards
◊ Ensure cake table is set, ready and cake has been delivered
◊ Ensure all specialty items have been delivered
◊ Pay any and all remaining fees to vendors services
◊ Coordinate bridal party introductions
◊ Coordinate bride and groom introductions
◊ Cue bride and groom for first dance, cake cutting, toast, etc.
◊ Ensure the timing of the schedule is followed to maintain a smooth flow for the reception
◊ Create day-of timeline
◊ Coordinate vendor walk-thru (before wedding if needed)
◊ Oversee all vendors on day-of wedding
◊ Attendance at wedding rehearsal and day-of wedding
Wedding Consulting
◊ Includes one monthly face-to-face meeting
◊ Includes unlimited phone calls and emails
We will consult with the Bride and/or Groom on the following:
◊ Location scouting (ceremony and reception)
◊ Monthly deadlines
◊ Budgeting
◊ Menu selection
◊ Entertainment options
◊ Videographers
◊ Photographers
◊ Florist
◊ Out of town accommodations (hotel and car rental)
◊ Save the date cards
◊ Invitations (and calligrapher)
◊ Place cards
◊ Lighting (if needed)
◊ Wedding party transportation (limo, classic car, trolley, etc.)
◊ Decor / theme
◊ Wedding favors
◊ Rental items (specialty linens, napkins, chair covers)
◊ Wedding Insurance
◊ Wedding accessories (ring bearer pillow, flower girl basket, guest sign-in book, pen, etc.) Complete Wedding Coordination
◊ Creating day of timeline
◊ Location scouting / Liaison between bride/groom and facility
◊ Budgeting
◊ Monthly timeline
◊ Finalizing Food / Beverage selection
◊ Securing vendors
- DJ/ Band/Entertainment
- Videographer
- Photographer
- Florist
◊ Coordinating Out of town accommodations (hotel and car rental)
◊ Creating and mailing Save the date cards
◊ Creating, mailing and collecting RSVPs for the wedding Invitations (and calligrapher)
◊ Creating and printing Es**rt cards
◊ Lighting (if needed)
◊ Coordinating Wedding party transportation (limo, classic car, trolley, etc.)
◊ Coordinating Decor / theme
◊ Wedding favors
◊ Coordinate Bridesmaids luncheon
◊ Rental items (specialty linens, napkins, chair covers, if requested)
◊ Wedding Insurance
◊ Order wedding accessories (ring bearer pillow, flower girl basket, guest sign-in book, pen, etc.)
◊ Coordinating the vendor walk-thru
◊ Oversee all vendors on day-of wedding
◊ Attendance at all meetings, wedding rehearsal and day-of wedding
Please contact Cynthia with LadyBug Productions for pricing.
