If your wedding is in a lush green garden, on the shore of the deep blue sea, in a unique hall, in the house of the Lord or even in the ambiance of your home, in the hills or the valleys, Wedcoord will be with you every step of the way. We will provide you with a service which is unparalleled for both of you, your family and friends to experience while you indulge in a spirit filled and spectacula
r day, you have all been waiting on. Wedcoord covers from the rehaersal of the Wedding through the ceremony and reception. This involves ensuring that all things are safe and secure post reception including gifts, cakes and garments and all other accessories. A wedding is adorned with a ceremony in which two people are united in marriage. Most wedding ceremonies involve an exchange of wedding vows by the couple, presentation of a gift (offering, ring(s), symbolic item, flowers, money), and a public proclamation of marriage by an authority figure or leader. Unique wedding apparel is often worn, and the ceremony is sometimes followed by a wedding reception. A traditional English rhyme details what a bride should wear or carry at her wedding for good luck. Something old,
something new,
something borrowed,
something blue,
and a silver sixpence in her shoe
Some of the main duties performed by Wedcoord are:
1) Meet with the Bride and Groom
N.B. Recommend if needed places for wedding gown, tuxedos, bridesmaids dresses, music, venue, videographer and photographer, decorator, MC, cake specialist etc.
2) Coordinate the individuals participating in the wedding not limited to the bridal party to attend rehearsal one, two or three days prior to the wedding.
3) Maintain a contact list of all relevant individuals
4) Coordinate entire rehearsal
5) Be at the venue at least 3 hours before the schedule time for the wedding ceremony
6) Ensure that the venue decoration is as desirous of the bride and groom
7) Ensure that the Music arrives within the allotted time
Ensure that the cake arrives on time and decorated nicely
9) Ensure that food is being prepared and beverages chilled
10) Ensure that the decorator put the marital signing table at the right place and the gift table at the right place.
11) Make sure Aisle runner is available
12) Ensure that all the accessories that should be on the tables for the reception are placed appropriately
13) Be a backup for instructing the musician on the right song selection at appropriate times.
14) Ensure that the invitees are welcomed appropriately and seat them in the requisite order
15) Have guests seated during the picture taking of the bride and groom, the family and others chosen
16) Ensure post reception breakdown and safeguarding of necessary items.
17) Be available for questions and to resolute any matter at the event without unnecessarily involving the bride and the groom, the Maid of Honor or the Best man
18) Whatever else otherwise agreed on in the contract
19) Providing an official receipt to the bride and groom for service provided. Please view below some vital information provided to the Wedding Coordinator by the Bride and Groom or the Wedding Planner:
Name of Bride: ________________ Contact
Name of Groom: ________________ Contact
Date and Time of wedding _____________________________________________________
Place of wedding: _____________________________________________________
Officiating Ministers: _____________________________________________________
Musician/s: _____________________________________________________
THIS WILL BE ON THE WEDDING PROGRAMME
Order of Ceremony
Musical Prelude: ____________________________________________________
Processional: _____________________________________________________
Opening Remarks: ______________________________________________________
Opening Song: ______________________________________________________
Opening prayer:_______________________________________________
Scripture Reading______________________________________________
Exchange of Vows and Rings
Blessing of Rings
Blessing of Couple
Sand Ceremony/birds/Candle lighting---The Couple
Charge to Couple________________________________________________
Signing of Register
Item during the Signing of the Register
Presentation of Couple
Recessional
Reception
Cocktail hour
Master of Ceremonies- Opening remarks__________________
Introduction of Bridal Party_____________________________
Introduction of Bride and Groom
Blessing of Dinner and Cake____________________________
Dinner
Toasts
Bride’s Parent_______________________________________
Groom’s Parents_____________________________________
Bride _______________________________________________
Groom______________________________________________
Bridal Party__________________________________________
Unveiling of the Cake__________________________________
Cutting of Cake
Tossing the Bouquet
Groom’s Reply
Closing Remarks
First Dance
Names and Contact of Critical People
Bride’s Parents_______________________________________
Groom’s Parents______________________________________
Maid of Honor________________________________________
Best Man____________________________________________
Match Bridal Party
Bridesmaids:
Groomsmen:
Flower Girl:
Ringbearer:
Ushers:
Checklist
# of Cake boxes for the table:
# Tokens for the table:
# Menus for the Table:
And anything else to be placed on the table for decoration
Number of table and chairs to be decorated:
All other Contacts
Decorator’s name and contact:
Cake arrival time and contact person:
Musician's name and contact:
Officiating minister name and contact:
Photographer's name and contact:
Videographer's name and contact:
Contact of persons giving toast:
Contact for other vital participants
Guests List
Guests list and number:
# of Adults
# of Children # of Babies
# of programs:
N.B (Will invitee show invitation)
Security
Security availability::
Liquor/Beverage
Liquor and other beverage to chill:
List of all songs
Ceremony
The processional songs--- instrumental or song
The bridal party
The bride
The recessional songs
Reception Songs
The Bride and Groom and Bridal Party
Other songs for the reception:
Other things
The aisle runner (IF NECESSARY)
Alternate Set Up
Alternate plans for outdoor wedding
