UCSB Conference & Hospitality Services

04/08/2024

Spring quarter is here and summer is just around the corner! ☀️
Looking for a summer job on campus?
👉Join our team and help welcome our conference attendees this summer!
For more information please visit https://conferences.ucsb.edu/student-employment

02/20/2024

We're looking forward to celebrating our 50th anniversary at our Open House this Thursday from 2:00-4:00pm in our office in Santa Rosa residence hall. There's still time to RSVP (link below), and we hope to see you there. Cheers to 50 Years!

RSVP: https://forms.gle/g57Zv2UQkc9kR2pGA

02/01/2024

Join us to celebrate 50 years of summer conferences at UC Santa Barbara! There will be a mocktail toast, snacks, and a chance to win prizes. We have greatly enjoyed working with our campus partners to create a memorable stay for so many amazing programs.

RSPV: https://docs.google.com/forms/d/e/1FAIpQLSdpkoPvli01tF-QVfTVBtVUjrxRGbZ0fAc3b02plZQuIrMzdw/viewform

01/25/2024

📣Hey ! Want to work in a fun and fast-paced environment? Join our team!

We are currently hiring for a Conference Administrative Assistant position.

Enjoy perks!
✅$16.75/hr
✅Gain valuable work experience in a professional, collaborative, fast-paced office environment and transferable hospitality, administrative, customer service, and problem-solving skills.
✅Eligible to stay in June Temporary Housing from June 15 - July 2 at no cost.
✅Eligible to stay in UCSB Summer Sessions housing in University Apartments. Standard Summer Sessions housing rates apply.

👉Apply on handshake! https://ucsb.joinhandshake.com/stu/jobs/8621328
Applications are open until February 11, 2024❗

01/12/2024

📣Hey ! Want to work in a fun and fast-paced environment? Join our team!

Conference and Hospitality Services is currently hiring for two open positions:
🔹Guest Services Manager #8497456
🔹Facility Services Manager #8697487

Enjoy perks!
✅$18/hr
✅Summer accommodation in a University-owned apartment
✅17 meals/week at the Dining Commons during summer
✅Gain supervision experience in a professional environment with transferable hospitality, administrative, customer service, and problem-solving skills

👉Apply on handshake!
Applications are open until January 21, 2024❗

01/03/2024

We thank you for your partnership and look forward to many more fabulous years!

02/24/2023

📣 Conference & Hospitality Services* is hiring for 50+ student summer positions! $15.75/hr - Flexible Schedules - Professional Development - June Temporary Housing at no cost. Apply at https://conferences.ucsb.edu/student-employment. The priority application deadline is February 28, 2023. Questions? Contact Phoebe Frisch-Gebhart ([email protected]). 🌞

*HDAE manages a conference program and associated services to generate additional revenue that provides services for students during the academic year. UCSB Conference & Hospitality Services does a fantastic job coordinating meeting arrangements and planning events, which includes food, lodging, meeting spaces, marketing, budgets, name badges, and fixing the kitchen sink! These conferences introduce a diverse crowd to our community. To host thousands of conferees on campus, C&HS needs student staff! If you need a summer job, apply before February 28.

01/13/2023

We are pleased to announce that Christine Alnakoud has joined the Conference & Hospitality Services team as a Conference Manager! In this role, she will coordinate directly with new and existing clients that are bringing summer conferences to UCSB and staying in our residential communities.

Christine is a UCSB alum who previously served as the UCen Meetings & Events Manager. In her free time, Christine loves to travel and explore new places and restaurants, go to the beach, and read. She also enjoys all sorts of puzzles and craft projects.

Please join us in congratulating Christine on her new role!

11/01/2022

We are pleased to announce that Phoebe Frisch-Gebhart is the new Assistant Director for Conference & Hospitality Services!

In this role, Phoebe will manage our summer conference front desks and residential facilities, as well as the Loma Pelona Center and West Conference Center.

Phoebe has been a Conference Manager with us for five years, and prior to her time at UCSB, she worked in conference and event planning at Cal Poly. Her extensive hospitality and customer service background also includes working in the catering industry for 10 years, managing a customer service staff at a casino in Vietnam, and leading group team building exercises and business retreats.

In her free time, Phoebe enjoys camping with her family, beach walks and tide pool exploration, and baking with her 4-year-old.

Please join us in congratulating Phoebe on her new role!

10/31/2022

Conference & Hospitality Services at UC Santa Barbara is now hiring for a Conference Manager.

Brief Summary of Job Duties:
The Conference Manager serves as a key member of the Conference & Hospitality Services team in UCSB Housing, Dining, & Auxiliary Enterprises, sharing responsibilities for the overall program which includes planning, management and administration of all conferences and the provision of meeting management services. Ensures smooth-running, effective events, including successfully recognizing and resolving potential, and real, problems in a timely manner using tact, sensitivity, discretion, and political acumen.

The Unit provides meeting management and hospitality services to 20,000+ residents and commuters in 100+ programs. Using approximately 6,700 beds and in 12 facilities and 4 dining commons as well as campus meeting rooms, classrooms and lecture halls, the Unit assumes administrative responsibility of 100% of the residence hall beds and 50-70% of the single student apartments in the summer as well as the coordination of services from campus departments and facilities and numerous off-campus vendors.

For a summary of job details, required qualifications, and to apply online visit https://jobs.ucsb.edu (job #44914) or scan the QR code. Application review begins 11/15/2022

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, s*x, s*xual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Among the many rewards of working for University of California are outstanding benefits, which include a full range of health and retirement savings plans, including a generous pension plan, and paid time off.

09/07/2022

Conference & Hospitality Services at UC Santa Barbara is now hiring for an Assistant Director.

The Assistant Director is as a key member of the Conference & Hospitality Services team in Housing, Dining, and Auxiliary Enterprises (HDAE), sharing responsibilities for the overall program which includes the planning, organizing, and directing of summer activities in residence halls and single student undergraduate apartments as well as the year-round activities in HDAE's public area spaces.

Summary of Job Details:
-Plan, develop, and administer facilities and hospitality operations which include the following: summer residence hall and apartment front desk services, safety and security procedures, guest room assignments, and management of the year-round Loma Pelona meeting space.
-Oversee the creation of systems as well as operational and fiscal efficiency for a robust summer conference program. Coordinate, audit, and control individual guest and group services such as check-in and check-out, key distribution, lost and found tracking, recreational equipment distribution, lock-outs, and general concierge services on a 24 hour a day/7 days per week schedule during the summer months.
-Supervise 1 career FTE, 7-12 academic year student Facility Services Operators, 8-9 summer student Managers, and indirectly supervise approximately 75 summer student front desk and facilities staff.

For a summary of job details, required qualifications and to apply online visit https://jobs.ucsb.edu
-Job #42098
-Application review begins 9/21/22

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, s*x, s*xual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Among the many rewards of working for University of California are outstanding benefits, which include a full range of health and retirement savings plans, including a generous pension plan, and paid time off.

06/04/2022

Our first big summer conference planning meeting yesterday with our student managers was a success! We’re preparing to welcome our summer programs back to campus in just two weeks. Let the countdown begin! ⏱☀️🛎 😁

04/08/2022

Now hiring for summer Facility Services Operator positions! Our FSOs set up for events, operate audio/visual equipment, deliver conference materials, and provide excellent customer service. FSOs can be hired to work in the academic year if summer employment goes well.

$15/hr, 20 hrs/week

June 11 - approximately Labor Day weekend, with possibility of working until September 17

Must be available to work evening and weekend shifts, as well as some holidays

Must be comfortable moving and setting up tables, chairs, tents, large boxes, etc.

Must have a valid US driver license and be comfortable driving large vehicles (SUV, 8 passenger van, etc.)

Previous A/V experience is a plus

Questions? Contact Simon Herrera ([email protected])

Priority application deadline is April 16. Apply: https://docs.google.com/forms/d/e/1FAIpQLSci5AWLoF8wDj4EOeoJqt2IWh4ewLKe-HxU7mqHPMRFa3BPaw/viewform

04/06/2022

Now hiring for summer Guest Services Representative positions! Our GSRs provide front desk staffing in University residence halls and apartments to assist summer conference guests. They are responsible for conference check-ins and checkouts, responding to guest needs, running airport shuttles, assisting with lockouts, providing excellent customer service, and completing administrative tasks.

$15/hr, 20-35 hrs/week

June 11 - approximately Labor Day weekend, with possibility of working until September 17

50+ positions available

Must be available to work evening, weekend, and overnight shifts, as well as some holidays

Valid US driver license strongly preferred, but not required

Questions? Contact Simon Herrera ([email protected])

Priority application deadline is April 16. Apply at: https://docs.google.com/forms/d/e/1FAIpQLSeGXnbmlHMJe6oAi_bj4yXMW6VG4OI5JO_8N2ELnnU1y0uPyA/viewform

04/01/2022

The Club & Guest House General Manager recruitment is now open! The Club & Guest House is the living room of UC Santa Barbara, where faculty and staff, notable visitors, and members of the campus and local community come to meet, gather, dine, and stay in a beautiful University setting. Boasting a recently-modernized expansion, the facility includes a boutique hotel with 34 guest rooms, a dining room, indoor and outdoor event spaces, and meeting rooms.

The General Manager is a visible, accessible and highly-collaborative leader who will have the necessary management skills to quickly assess, develop and execute planned adjustments and goals for The Club operations as it emerges from the pandemic.

For a summary of job details, required qualifications and to apply online visit https://jobs.ucsb.edu. Job # 33327

Application review begins 4/8/22.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, s*x, s*xual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Among the many rewards of working for University of California are outstanding benefits, which include a full range of health and retirement savings plans, including a generous pension plan.

02/22/2022

Now hiring for our Student Finance Assistant position! Responsibilities include general ledger reconciliation, purchasing, accounts payable/receivable, preparing deposits, preparing financial reports, operating a cash register, general office duties, data entry, data analysis projects, and business systems analysis projects.

$16.50/hr

Year-round position, including the summer. 10-15 hrs/wk in the school year, 30-40 hrs/week in summer.

Résumé building position where you will gain extensive experience in financial tracking, database management, and practical application of accounting principles in a business environment. Exposure to both the business/finance and hospitality/service industry. Opportunities to work closely with career staff and independently on projects with limited supervision.

Deadline to apply: Sun, 3/6

Apply: https://app.joinhandshake.com/jobs/6011259

DM us with questions or email Brian Shively ([email protected])

02/07/2022

We're also hiring for our Facility Services Manager positions! Hire, train, and supervise a staff of 6-8 student Facility Services Operators (FSO) that set up for events, operate audio/visual equipment, deliver conference materials, and provide excellent customer service. Gain supervision experience in a professional environment and develop transferable hospitality, administrative, customer service, and problem-solving skills.

$18/hr

Room & board provided during the summer in a University-owned apartment (17 meals/wk when the Dining Commons are open in the summer)

3-12 hrs/wk Winter/Spring then 30-40 hrs/wk in Summer

2 positions available

Must be available to work evenings, weekends, and some holidays. Must be comfortable moving and setting up tables, chairs, tents, large boxes, etc. Must have a valid US driver's license and be comfortable driving large vehicles (SUV, 8 passenger van, etc.).

Responsible for scheduling staff, attending weekly pre-conference meetings with Conference and Dining staff, completing FSO tasks as needed, customer service, problem-solving, administrative tasks, approving timecards, etc.

Deadline to apply: Wed, 2/23

Apply: https://docs.google.com/forms/d/e/1FAIpQLSdWdFxxBabHYTm4EZ9xiLkGgpVkSGvHvvQLpl9orIGxhqfpjQ/viewform?usp=sf_link

DM us with questions or email Simon Herrera ([email protected])

02/07/2022

Now hiring for our Guest Services Manager positions! Hire, train, and supervise a front desk staff of 12-20 students and manage 2-3 summer conference front desks in University residence halls and apartments to assist summer conference guests. Gain supervision experience in a professional environment and develop transferable hospitality, administrative, customer service, and problem-solving skills

$18/hr

Room & board provided during the summer in a University-owned apartment (17 meals/wk when the Dining Commons are open in the summer)

Part time (3-12 hrs/wk) Winter/Spring then full time (40 hrs/wk) in Summer

6 positions available

Must be available to work evenings, weekends, and some holidays, as well as serve in an overnight on-call rotation

Responsible for front desk operations, scheduling staff, attending weekly pre-conference meetings with Conference and Dining staff, overseeing conference check-ins and checkouts, customer service, problem-solving, administrative tasks, approving timecards, etc.

Deadline to apply: Wed, 2/23

Apply: https://docs.google.com/forms/d/e/1FAIpQLScbQuY_x-iYGDXXY3vj77kZ6ukDiCLmUv2R3TRnGteUrmjYKA/viewform?usp=sf_link

DM us with questions or email Simon Herrera ([email protected])

01/10/2022

Now hiring for our Conference Administrative Assistant position! Assist in the planning of a variety of summer conferences, develop hospitality, administrative, customer service, and problem-solving skills, and gain valuable work experience in a professional, collaborative events office.

$16/hr

Part time (8-12 hrs/wk) February through mid-June, 40 hrs/week (8am-5pm) in summer with option to reduce to 30 hrs/week during Summer Session B

Responsibilities include assisting Conference Managers with tasks like organizing conference planning materials, compiling the weekly conference e-newsletter, tracking shipments, creating signage, answering phones, data entry, working summer conference registrations, assembling and distributing name badges and other conference materials, photographing events for our social media channels, and assisting with other administrative projects.

Deadline to apply: Tues, Jan 25 at 10pm

Apply at https://app.joinhandshake.com/jobs/5643578

DM us with questions or email Lauren Weiner ([email protected])

12/17/2021

Season's greetings! We look forward to a SUPER new year! 💥

11/04/2021

We just finished shooting pictures for a SUPER holiday card. Keep an eye out for it next month. 💥

10/29/2021

Since many people think our office door is just a closet, we transformed our space into Narnia for the UCSB Staff Assembly Department Halloween Decorating Contest. 🦁👑❄🌲🚪

10/14/2021

We are thrilled to announce our new website and kick-off video...wait for the end. We look forward to your return to UCSB this summer!

Our website has a whole new look, and we can't wait to share it with you.

10/01/2021

💙

Welcome back Gauchos! The UC Santa Barbara campus opened back up last week after over a year of remote instruction. We asked students how it felt to finally ...

09/23/2021

Back in the office!!! So wonderful to be back on campus and see everyone in person again 💙💛

09/17/2021

Excited to help with Move In 2021! Welcoming students back to campus brings us so much joy!

💙💛

09/13/2021

08/06/2021

We're excited to share that we launched our redesigned website this week! Some folks on our team were able to meet up to celebrate all of the work that went into our new and improved site. A big thank you to everyone in our office who worked on the redesign, as well as to the UCSB Housing, Dining & Auxiliary Enterprises Marketing & Communications team and Carlos, the developer we worked with. Shout out to Eric for the shirts that commemorate all of the editing we did over the past year.

Check out our new site! https://www.conferences.ucsb.edu/

02/23/2021

REUNITED (at least virtually)!
With most of our team aiding the COVID-relief effort on campus it's been months since a full staff meeting. It was so nice to see everyone!
Additionally Willie Brown, Associate Vice Chancellor for HDAE, visited our Zoom call to talk with us. Thank you!

12/18/2020

Wishing you all a happy, healthy, and safe holiday season!