Kirsty Spain - Virtual Assistant

Name: Kirsty Spain - Virtual Assistant
Address: Lewes, Brighton and Hove, BN8, GB
Telephone: +447725805098
Rating: 5

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Kirsty Spain - Virtual Assistant

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Helping ambitious, female business coaches ready to grow & turn BIG ideas into reality by offering tech VA services
Podcast Management | Online Course Creation | Digital Marketing

20/09/2024

Picture this:

It’s Monday morning, and overnight you had an exciting new idea for your membership.

You plan it out in your head and go to write it all down...

You need to connect up systems, build a funnel, create content, execute a seamless onboarding process and so much more.

Yet you're booked out all day with 1-1 clients. So it goes in a Google folder to deal with later.

**But what if it could be so much easier?**

That's where I come in. I specialise in turning these ideas into fully-functioning offers _quickly_ without you having to juggle all the tech and overwhelm. From connecting systems to setting up funnels and ensuring a seamless client experience—this is exactly what I do for my clients.

Instead of shelving your big ideas, I’ll help you make them happen now, positioning you as the leader in your space.

Ready to make it easier? **Let's chat** about how I can help you launch your next membership or group programme with ease and speed.

17/09/2024

I totally get it…

You are a great coach, your clients are winning and you are ambitious with your goals.

It can therefore feel frustrating when you have the ideas but can’t make them happen because you aren't sure where to start with brand new offers and group programmes.

You are stuck in the 1-1 model which while great, you are not able to scale from there.

This is exactly how I help my clients.

I take their exciting group programme, membership and mastermind ideas and make them happen!

This isn’t just tech, it’s client experience, client retention having a varied offer suite and you being able to stand out as the leader you are rather than being stuck in the weeds of your business.

Ready to step into your leadership role?

Comment (or DM me) LEADER and let’s turn your ideas into a thriving group programme!

12/09/2024

Are you thinking about launching a new business coaching online course?

Online learning will continue to grow this year so making it part of your offering as a business coach is essential. Now is the perfect time to get on with planning and taking action to get your course off the ground.

Keep a lookout for my top tips when it comes to getting started with your next online course.

There is no point in having a great course if no one knows about it....

⭐ Selling your online course ⭐

🔹 Build interest before you finalise your course content. Find out what your target audience is interested in learning about and how they prefer to learn

🔹 Get marketing to your email list and social platforms - it's a free resource you have put time and effort into building so use it

🔹 Hosting platforms allow you to set up professional, engaging landing pages to capture new leads. Think about creating a free Lead Magnet relating to your course content to help build traffic to your landing page

🔹 Engage with your target audience, continuing to build your know, like, trust with potential students

🔹 Don't be afraid to repeat, repeat, repeat - converting interest to sales takes time so start your course sales campaign early, introducing teasers before a full launch and always focussing on the outcomes of your course

Building an online course is a labour of love. You've got to be willing to put in the work! Once in place, you have a product of real value you can sell time and time again.

As a virtual assistant working with business coaches I know how important it is to focus on other income streams. Adding to the traditional 1:1 coaching sessions with live online group coaching or self-paced, remote learning courses is a natural first step to levelling up in your business.

I am here to work alongside you to implement a successful strategy for your online course, be it your first step into digital coaching or to give you the time freedom to focus on other areas of your coaching business.

Let's chat to see how I can support you - just pop a date in the diary with the below link...

https://calendly.com/kirsty-spain-va

11/09/2024

You've taken the first big step in recognising you need support with your coaching business but now you’re stuck trying to figure out exactly what you can hand over?

Let’s take a look at the best way to work this out:

⭐ List down the things you really don’t enjoy doing

⭐ Think about the things that cause you frustration and are etching away at the passion for your business

⭐ Are there specific, skilled areas you are struggling with that are slowing down your business growth?

Most of these are repetitive processes that you could quickly and easily hand over. Once these are out your way you will have the time and the headspace to refocus on business growth.

As a tech VA I'm here to support business coaches with the skills they lack, don't have time for or simply don't want to do, helping you get back into a positive position with your business!

If you’re thinking about working with a virtual assistant for the first time, then let’s chat with a FREE discovery call to find out how I can help support you and your business.

What is it you'd love help with the most in your business?

10/09/2024

What Tech can you implement in your business day-to-day, to save you time and streamline the work you do, enhancing your processes and productivity?

INVOLVE.ME

Involve.me is a really powerful tool to improve your customer engagement.

My favourite part of this tool is the Quiz Maker, which is a fantastic way to generate leads, grow your mailing list or collect feedback.

Quizzes provide your audience with a fun interaction but provide you with valuable information. You can create product recommendation quizzes that, based on the answers the user provides, directs them to the right product or service for them and then you get to use that data to connect directly in a way that resonates with them.

There are so many routes to go with this!

Take a look and if it is something you want to explore further I'd be happy to chat and give you a quick demo, just let me know.

09/09/2024

ON THE BLOG ...

7 Creative Ways to Build an Email List from Scratch

Despite the ever-evolving methods of digital communication, email marketing remains one of the most effective tools for engaging with customers and driving sales.

But before you can start reaping the benefits of email marketing, you need to build a strong email list.

For small business owners and solopreneurs just starting out, this can seem like a daunting task. However, with a little creativity and strategy, you can rapidly grow your email list from scratch.

Dive into this blog to explore 7 creative ways to do just that!

https://ks-va.com/7-creative-ways-to-build-an-email-list-from-scratch/

08/09/2024

There are so many areas you can outsource in business, big & small. Let me know what one thing you'd outsource in your business below ⬇️

07/09/2024

Are you a business coach at the research phrase of starting an online course and already feeling stuck?

This guide has been created to support your journey with online courses, ensuring you don't overlook the vital (and frequently neglected!) aspect of market research!

Use these prompts during the research phase to gain insights and truly understand what your audience actually wants to buy from you.

I would love to know how you get on so don't forget to share your wins with me or get in touch with any sticking points.

Click the link below to download the guide now ...

https://ks-va.com/market-research-prompts/

06/09/2024

'The habits that took years to build, do not take a day to change'

Knowing that you want to change something about your life is something to celebrate.

Wanting to become a better version of yourself is something to be proud of. When we better ourselves, we have a positive impact on our lives and the lives of those around us.

Remember: It’s all about progress, not perfection!

05/09/2024

You will have seen me talking about the importance of your client onboarding journey and the ways you can streamline and automate it using Dubsado, a CRM & business management tool.

Dubsado offers one place to curate proposals, forms, questionnaires, contracts, invoices, canned emails and schedulers, with endless workflow options to tie it all together.

No more chasing, invoices, manually sending contracts, questionnaires & inputting clients into your CRM system.

🌟 WOW your clients with the highest customer experience 🌟

So what does my Dubsado Set Up Package include:

➡️ Workflow mapping meeting (90-min call)
➡️ Dubsado account set up
➡️ Full customisation of forms, proposals and client portal to reflect your branding
➡️ Canned emails (emails you send regularly)
➡️ Up to 4 form templates
➡️ Up to 4 workflows
➡️ Up to 4 schedulers
➡️Live walkthrough, workflow overview, and delivery over recorded video chat, up to 2 hours
➡️ 30 days of slack support following hand over

WORKFLOW MAPPING MEETING

A 90-minute deep dive to identify your client journey, mapping out the processes and all the content required to get the system set up to meet the needs of your business. An outline of the processes we discussed plus an implementation checklist will be provided to help you prepare everything we’ll need to get your system up and running.

IMPLEMENTATION

Once I've received all of the necessary information from you, I will build out your Dubsado system including branding, templates, canned emails, forms, schedulers and building your workflows. This includes testing your workflows/automation.

HAND-OVER & SUPPORT

We will have a hand-over, a recorded video call, to provide training on the system so you can feel confident using Dubsado going forward. 30-days of slack communication. will be included following hand-over.

TIMELINE

This package usually takes 4-6 weeks, depending on you providing the required information following our Workflow Mapping Meeting.
Are you ready to explore Dubsado further or invested in the platform but yet to get it set up...let's have a chat and see how I can support you.

04/09/2024

Needing help with your business, especially during these difficult times, is not something to be embarrassed about.

The first step to getting support is by asking for it so please don't struggle alone, pick up the phone or drop me a quick message. I'm here to support you and your business, even if it's just for small ad-hoc jobs over the next few weeks.

Just by chatting through your ideas and getting things off your mind will clear the way for you to come back stronger. From getting your booking system ship-shape for rescheduling appointments, moving your shop online or simply setting up online meetings with minute-taking or related social media input, I'm here to help 🤗

03/09/2024

What to include in a SOP?

The content and presentation of a SOP will vary depending on how you like to share and digest information yourself. but the basic structure should be as follows:

- Headline

- Task to be completed

- Purpose/Objectives – problems it solves

- Who is responsible

- Steps to be completed – perhaps in a checklist format with estimated times for each

It’s also a good idea to include some contingency planning in the event of an unexpected issue. These instructions could be added at a later date, as the SOP is put into practice.

Remember to keep them clear and concise, try and stick to one page per task and avoid lengthy jargon.

From simple written instructions in a Word doc to a flowchart with eye-catching graphics, SOPs can be produced in a variety of formats. The key is that they can be easily understood, and adapted and can be repeated over and over again.

Why not make them fun and engaging and therefore, memorable?

Producing SOPs for your business really is a no-brainer but we understand that they can be time-consuming to create.

Let us know how you get on and if you need further support with putting them together, don’t hesitate to get in touch.

02/09/2024

ON THE BLOG ...

How to Get Started with Email Marketing

This blog explores:

- Setting email marketing goals
- The tech (obvs!)
- Building an email list
- The types of campaigns
- Writing great content
- Setting expectations
- Using automation
- The Analytics

... go take a read

https://ks-va.com/how-to-get-started-with-email-marketing/

I would love to know where you are at with your email marketing, is it still on the to-get-started list, sitting unused or are you a whiz and it's working its magic?

01/09/2024

People of integrity have a strong moral compass.
They keep their word.
Take responsibility for their actions, doing the right thing because it is the right thing to do.

Integrity is trust & honesty.

Integrity is commitment.

Integrity is communication.

Integrity is fairness.

Integrity, for me, is essential for sustainable, long-term, business growth and success. It can be hard to define, but you know it when you see it, and it’s clear when it’s not there.

31/08/2024

DOWNLOAD YOUR FREE GUIDE TO: Starting an online course.

I get asked for advice all the time about where to start when it comes to online courses, you can now get all the answers and steps in my free guide.

From exploring your vision to diving deeper into your course content and structure, this guide has been designed to take you through each step of the course creation journey to support you build a course framework that works for YOU.

Click the link below to download the guide now ...

https://ks-va.com/starting-an-online-course/

30/08/2024

Getting recommendations like this inspires me to keep going, making sure I keep believing in myself and how valuable my services are to my clients.

"Kirsty is one of those rare breeds you don't come across too often in life! A calm life safer when up against tight deadlines, methodical and common sense approach, financially very savvy and astute when it comes to budget control and that steadying hand and 'can do' attitude that makes your life easier. A massive capacity for work and able to find solutions and approaches that work for us and our clients. Aside of all that, a lovely, kind and genuine person to have work alongside you on any project. Throw it at her and she'll master it and throw it right back with bells on!"

Maria is someone who taught me so much, providing me with the skills and confidence to take the leap into running my own business - ill always be super grateful to you.

29/08/2024

Are you thinking about launching a new, online business coaching course?

Online learning will continue to grow this year so making it part of your offering as a business coach is essential. Now is the perfect time to get on with planning and taking action to get your course off the ground.

Keep a lookout for my top tips when it comes to getting started with your next online course.

⭐ Course Structure ⭐

Creating content for your course will be specific to your subject and audience however there are some simple ways to structure your course.

✏️ Learning format

🔹 Are you looking for 1:1 clients, group programmes or levelling up to create a passive income?

🔹 Do you want to offer an email course, live coaching or blended week by week?

🔹 Prepare a full outline of your course with its core modules and individual lessons within each module out.

✏️ Modules

🔹 Split your content into 3-5 core modules

🔹 Prepare a full outline of your course with it's core modules and individual lessons within each module

🔹 Stay focussed on the main outcomes - adding everything you know will make your course too long and lack focus

✏️ Resources

Provide downloadable resources such as welcome materials, worksheets and checklists prior to your course launch to make sure attendees are ready and prepared, making full use of their learning time with you. Automating this process will show professionalism, save you huge amounts of time and take the pressure off you.

✏️ Ongoing support

Will you be offering ongoing support for the duration of your course? Do you need to create a private Facebook or Slack group? This is a great way to create a community where attendees can collaborate and ask questions.

Let's chat to see how I can support you - just pop a date in the diary with the below link...

https://calendly.com/kirsty-spain-va

28/08/2024

How can I help you?

Take advantage of a FREE discovery call with me, a great opportunity to:

🔹 Work out what you are trying to achieve by outsourcing

🔹 Figure out exactly what I can do to help you reach your goals

🔹 Discuss what parts of your business admin are holding you back from growing

🔹 Look at how to automate your repetitive processes

🔹 Provide a sounding board for the jumble of BIG ideas sitting on your mind and taking up brain space

But most importantly it's a chance for us both to find out if we are a good fit when it comes to working together.

My inbox is always open or pop over to my calendly to book into my diary for a chat.

https://calendly.com/kirsty-spain-va

Address

Lewes
Brighton And Hove
BN8

Telephone

+447725805098

Website

http://www.ks-va.com/

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