Emerald Isle Events

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Emerald Isle Events

Hi, I’m Tracy! 👋 I’m a Day of Coordinator based out of Missoula, Montana!
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01/03/2024

I wanted to introduce myself again since I have some updates!

My name is Tracy, and I started Emerald Isle Events almost a year ago! Coordinating weddings is right in the center of passion, skill, and interest for me. Unlike other events, weddings have an interesting and delicate dance of managing people (and their emotions) and managing an event in itself. I have learned and grown so much since starting this business, and am excited to continue offering my services for 2024 and beyond!

I have coordinated ten weddings, and each one has grown me and brought on new challenges and valuable experience and lessons. No wedding will go absolutely perfectly, but with my help we can get pretty darn close.. and with much less stress!

Although I do love weddings, there is nothing in the world I love more than being a Mom 🤍 We are excited to be welcoming another baby girl to our family at the end of March! Because of this, I am only taking on weddings after July to give our family ample time to adjust to the new babe.

Thanks for following along my journey in starting this business! It’s been challenging, but so much fun!

For inquiries, there is a link in my bio.

Happy Planning! ✨🥂

01/01/2024

Happy New Year to all, and happy WEDDING YEAR to 2024 couples!! 🥂✨ It’s go time!!

I’m currently taking clients for Day-of Coordination for July through the end of the year, and here are some details!

06/12/2023

THE CEREMONY-behind the scenes!

Without fail, I get family members and the wedding party asking me the correct order, timing, standing place for the ceremony the day of the wedding even if we did a walk through the day before.

I think too often we forget how emotional of a day a wedding is for everyone involved! You’re giving away your only daughter. Your son found the love of his life. Your brother or sister has found their person. Your granddaughter or niece is all grown up. You’re marrying the love of your life!

On top of all of those emotions you have to remember your walking partner, the pace, and your standing place. Later on you might have a speech and that’s on the back of your mind.

So it’s no surprise that people get nervous last minute and question if they are remembering things correctly.

As your coordinator, I let everyone know I’m their gal! During the rehearsal I tell everyone how things are going to go, and if they have questions they can just ask me! I reassure them I will double check the order of the line up. I will be right there to release them, and remind them to take a deep breathe, relax, and enjoy the moment. It’s an honor to be there to make sure everyone feels comfortable and confident so we can have a seamless and beautiful ceremony 🤍

04/23/2023

Simple, elegant, and intimate.

Even when I’m hired for Day of Coordination (wedding management, month of coordination) I like to ask couples what words they would use to describe their ideal wedding day.

These words could relate to only the design, but it also says a lot about the couple themselves and how they want their day to *feel*. I can use those words to help them create a timeline that reflects their ideal wedding day.

You can also incorporate elements to reflect these words too! Maybe you want your wedding to be: A GOOD TIME, sentimental, sophisticated.

A GOOD TIME: you can have a good chunk of time for dancing, and make sure to throw in some timeless bangers to get dance to. Maybe your guests love swing dancing, make sure there are some good country songs and get your wedding party to start the dancing!

Sentimental: Write a letter to your fiancé, and schedule in a time to read them to each other. If you’re doing a first look before the ceremony, this is the perfect time to do this!

Sophisticated: keep the music light, and jazzy during cocktail hour. Leave out anything you wouldn’t consider sophisticated- no garter toss, or bouquet toss. Anything that would force guests to get a little rowdy.

I love getting creative with couples to turn these words into a reality!

04/19/2023

I loved this buffet style dinner of pizza and salad!!

parked on-site and made fresh wood fire pizzas! Served with side salads in these pretty wood bowls.

I can promise pizza is always a crowd pleaser!

Photography:

04/17/2023

That “just married” feeling.

This backyard July wedding caught Missoula in the peak of summer. Everything was alive and green. After every long winter, it’s hard to imagine what sunshine feels like and how everything would look in full bloom!

So here is a reminder of what we have to look forward to here in Western Montana- LOTS of green! 🌿

04/16/2023

A simple naked cake decorated with fresh flowers for a pop of color.

When ordering your cake, let your baker know you’d like to use fresh flowers and ask them if they are willing to work with your florist to make it happen.

Connect your baker and your florist to ensure the flowers you want on the cake are included in your wedding order. Your cake will be delivered without decorations, then your baker will apply the fresh blooms on-site!

As your wedding coordinator, I will double check with your florist beforehand and on-site to make sure the flowers for the cake are put aside by the cake table for when the baker arrives with your cake!

Cake | Cakes In The Zoo
Floral Design | Agile Goat Creations, LLC
Photographer | Rachel Artime Photo

04/12/2023

What is a day-of coordinator?

Also know as event managers, wedding coordinators, or my favorite- DOC’s.

Typically, if you hire someone to plan your wedding, they will also offer day-of coordination in one of their packages. If you have taken on planning your own wedding, then you will need to find and hire a day-of coordinator!

DEFINITION: A day-of coordinator is a person responsible for making sure the wedding day or weekend is executed perfectly. Their roles include overseeing vendors, managing the timeline, and overcoming any last-minute challenges that arise during the festivities.

As your DOC, I will come in a month before your wedding to help you tie up any loose ends, and help you create a day-of timeline! I will be there for your rehearsal and run your walk through so everyone feels confident on the big day. I will also be in touch with your family members, wedding parties, and vendors about the wedding schedule.

I can promise that your future self, parents, family, guests, and vendors (especially) will thank you for hiring a professional coordinator on your wedding day!

Have a wedding coming up? For inquiries, click the link in my bio.

Photographer:

04/10/2023

Emerald Isle Events is a fresh and new events business in Western Montana eager to serve couples on their wedding day! Hi! I’m Tracy Rhodes, and I’m new to the wedding industry because of my love for people, and events, and I have found myself to be an exceptional Day-of Coordinator. You’ll find my optimism, organization, and innovation reassuring on your wedding day so you don’t get lost in the details, but lost in the moment with your favorite people on your special day! Have a wedding coming up?

Inquiries for Day-of Coordination services are in my bio!

Address

Missoula, MT

Website

https://www.honeybook.com/widget/emerald_isle_events_245217/cf_id/63d1ba1b16585a17e8deda06

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