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Details Convention & Event Management

Name: Details Convention & Event Management
Address: #400, 305/4625 Varsity Drive NW, Calgary, AB, T3A0Z9, CA
Telephone: +14032777377

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Details Convention & Event Management

Details! is a Calgary-based event management company specializing in conferences, tradeshow and non-profit events. is a Calgary event management company.

As independent meeting planners, not only do we personally take care of your conference details, but we also boost your odds of making a strategic impact on your audience through an unprecedented, creative approach. As experts in project management, we take care of event design, production, scheduling, event coordination and all logistics.

05/20/2024

Celebrating Victoria Day here in Calgary often means cold and rainy weather (sometimes even snow!). It's the perfect excuse to stay in and relax. To be perfectly honest, the hair-in-a-bun look is a pretty regular style for this working mom. How are you unwinding today?

(P.S. This post was pre-scheduled, so I am actually taking the day off! 😄)

05/16/2024

🌍 Happy Global Accessibility Awareness Day! 🎉

Today, we shine a light on making events more inclusive and accessible for everyone. It's about more than just meeting the minimum code requirements – it’s about creating an environment where all attendees feel welcome and included.

Here are some basic considerations for event accessibility:

🚻 Accessible Venues: Ensure venues are easy to get in and out of, with sufficient space for mobility aids.

📋 Registration Desks: Offer counters at both standard and table height to accommodate all attendees comfortably.

🍽️ Buffet Accessibility: Make sure buffets are accessible, with clear and readable food labels that include dietary requirements.

📝 Captioning Services: Hire captioners for live sessions to assist those with hearing impairments.

♿ Wide Aisles: Ensure aisles are wide enough for wheelchairs and scooters, providing ease of movement throughout the venue.

🧠 Diverse Learning Styles: Consider different learning styles in your presentations and materials to engage everyone effectively.

Inclusive events don't just happen; they are thoughtfully planned. Let's work together to create events where everyone feels included.

Need help making your event accessible? Contact us today!

05/14/2024

In my event production class, I always ask, "Do you need to be creative as an event professional?" The answers are always interesting and diverse.

What about you? How do you see creativity playing a role in your life, especially in relation to events? Is it in the planning, the ex*****on, or perhaps the way you engage with your audience? I'd love to hear your thoughts and experiences!

05/09/2024

🌟 There's a unique charm in conferences that feel like family gatherings—where everyone knows each other and shares a burning passion for their cause. But, what about the newcomers? How do we ensure they feel as included as the veterans?

Here are some strategies I implement to make every attendee, both seasoned and new, feel at home:

🗨️ Pre-event communities: Kick off discussions early! This not only breaks the ice but also builds anticipation.
🌱 First-timers gatherings: These dedicated meetups help newcomers find their footing from the start.
👥 Buddy system or mentors: Pairing up new attendees with experienced ones offers guidance and a warmer welcome.
🎲 Interactive receptions: Incorporate activities that naturally encourage conversation—things that attendees can do together which spark discussions and connections.

Looking to create an engaging and inclusive environment at your next event? Let's connect! I'm here to help you build a welcoming community for your audience from the very beginning.

05/07/2024

Last night's Met Gala, held annually on the first Monday of May, offered much to discuss from an event management perspective. Consistency is key with its fixed date, iconic venue, and thematic approach. However, the efficacy of themes in events can be debated. My mother, the founder of Details, always insisted that a theme should include a verb, making this year’s "Garden of Time" theme a bit unconventional by her standards. Whether attendees fully embrace or simply gloss over the theme, event professionals face similar challenges.

What’s your stance on event themes? Are you in favor of fully integrating them, or do you think they often serve just as catchy taglines? Also, I’d love to hear which Met Gala outfit was your favorite this year!

05/03/2024

Happy Flashback Friday! 🎉 As event profs, we're always looking forward to the next big project, but today, let's take a moment to look back.

Tell us a story of one of your favourite events. What made it unforgettable? Were there any unexpected twists?

Let’s celebrate our achievements and learn from each other's experiences!

05/02/2024

🌨️ Snow in May? Just another day in Calgary! 😬As a risk management instructor at Mount Royal University's Event Management program, we're tackling the unexpected head-on—weather risks included.

Our students learn to evaluate risks by examining the likelihood of events and their potential impacts. For example, a May snowstorm in Calgary? Sadly, a common occurrence. But the real question is, how does it affect your event? An outdoor BBQ may face more challenges than an indoor conference.

Beyond the usual suspects like weather, we dive into rarer scenarios. Remember the volcanic eruption in Europe that disrupted tulip deliveries? Or consider how seldom event planners factored in global pandemics before 2020.

I’m curious to hear from you. What unique challenges have you encountered while managing events? Share your stories—I’d love to discuss them with my class!

04/30/2024

🌟 Ensuring Clarity and Value in Projector Selection for Events 🌟

Choosing the right projector based on lumens is not just about brightness; it's also a key factor in cost-effectiveness and comparison accuracy.

🔹 Impact on Pricing: The lumen output of a projector significantly influences its price. More lumens generally mean a higher cost, so knowing exactly what you need can save you from overspending.

🔸 Comparing Projectors: To effectively compare projector options and ensure you're getting the best value, it's crucial to look at comparable lumen outputs. This is often the easiest specification to compare as it should be clearly listed in the quote.

🔹 Always Verify Lumens: If lumens are not mentioned in your quote, don't hesitate to ask. Accurate and specific information is key to making informed decisions.

🔸 Venue and Lighting: For dark environments, less than 3,000 lumens might be sufficient. However, for small meeting rooms, start with at least 5,000 lumens. As room size increases or if ambient light is a factor, such as in a ballroom with windows, adjust accordingly—12,000 to 20,000 lumens will be ideal.

🔹 Content Considerations: Detailed visuals, especially with scientific data, require higher lumens to ensure clarity and ease of viewing.

💡 Feeling Overwhelmed by AV Quotes? If navigating AV quotes feels like deciphering a foreign language, it might be time to bring in a professional. Our team is here to help you select the perfect AV solutions tailored to your event's needs and budget.

📞 Fellow : What would you add to the list of considerations?

04/25/2024

🚩 Signage Matters: Ensuring a Flawless First Impression 🌟

Have you ever stumbled upon a sign with a glaring spelling mistake and couldn't help but feel a pang of sympathy for the event it represents? We recently encountered one such mishap at a venue, and while we're sure it wasn't the event planner's fault, it left us feeling sad. After all, first impressions matter significantly in the world of events.

Signs aren't just markers; they're ambassadors of your event, conveying professionalism and attention to detail. From sponsorship agreements to representing your brand, signage plays a pivotal role in shaping perceptions, both within the venue and to external observers.

Whether crafted by the venue or your planning team, it's imperative that your signs stand out and accurately represent your brand. Let's ensure that every element of your event, starting with the signage, leaves a lasting impression for all the right reasons.

Sometimes, you need another person on your team, a set of fresh eyes to make sure your signs align with all you are doing. Reach out today to see how we can collaborate and elevate your event signage to the next level! 🚀

04/24/2024

🕒 Embrace the Power of Time in Event Design 🌟

Do you often find yourselves with a rushed agenda? Struggling to fit everything in and inadvertently leaving your attendees with just a 20-minute window to transition from one session to dinner? As event planners, it's crucial to pause and reflect on the true essence of why attendees come to our events.

Event design isn't just about filling up schedules with back-to-back sessions; it's about understanding the underlying motivations of our attendees. Many seek respite from their everyday lives, craving moments of calm amidst the hustle and bustle. As a mom of 9-year-old twins, I can personally attest to the value of having even just an hour to oneself amidst a busy day.

Those brief "networking" breaks, often squeezed into a mere 10 minutes, hardly serve their intended purpose if they're only long enough to visit the restroom and hurriedly refill a cup of coffee or tea. Let's prioritize giving our attendees what they truly need: TIME.

Time to rest, recharge, and digest the wealth of information they've absorbed throughout the day. Time to initiate meaningful conversations and foster genuine connections. And yes, time to prepare for the evening's events, whether it's dinner or another engaging session.

So, let's reevaluate our agendas and make room for what truly matters. Let's give our attendees the gift of time—a precious commodity that can elevate their event experience from good to extraordinary. After all, it's not just about filling up schedules; it's about creating meaningful moments that leave a lasting impact. 🌿

Ready to transform your events into unforgettable experiences? Let's chat about how we can incorporate the power of time into your next gathering. Reach out today to start the conversation! 📅✨

04/23/2024

🌱 Embracing Sustainability in Event Planning 🌍

In the events industry, we often find ourselves at a crossroads between delivering memorable experiences and being mindful of our environmental impact. While historically our industry hasn't been synonymous with eco-friendliness, it's refreshing to witness the positive shifts towards sustainability that many of us are championing.

Here are just a few examples of how we're working to make our events greener:

🌐 Virtual Meetings and Events: By leveraging technology, we're reducing the need for extensive travel and slashing carbon footprints associated with flights across the country or globe.

💧 Encouraging Reusable Bottles: Instead of providing single-use plastic bottles, we're offering convenient stations for refilling reusable bottles, minimizing plastic waste and promoting hydration in an eco-conscious manner.

🍽️ Cutting Back on Disposable Items: We're saying goodbye to "to-go" cups on buffet lines, opting instead for sustainable alternatives to reduce unnecessary waste at our events.

🚩 Digital and Reusable Signage: Investing in digital signage and durable, reusable signs not only minimizes paper waste but also ensures that our messaging remains impactful and relevant for years to come.

🥗 Mindful Catering: By meticulously planning catering quantities, we're reducing food waste and ensuring that every bite served contributes to a more sustainable future.

These are just a few steps we're taking towards a more sustainable approach to event planning. The journey to greener events is ongoing, and we're committed to exploring new ways to minimize our environmental footprint while maximizing the impact of every gathering we manage.

Let's continue to innovate, collaborate, and inspire positive change within our industry and beyond! Together, we can make every day Earth Day. 🌿

04/11/2024

For Global Meetings Industry Day and Throwback Thursday I thought I'd show you how planners used to do their floorplans - with stickers and templates.

We've come a long way with our technology (thank goodness!). Details was established in 1988, when registration forms were mailed out and returned with a check. I'm sure they weren't predicting online registrations and AI, just like I can't imagine where things will be 40 years from now.

But even in 1988 one of the key signs for success was "goals and objectives were achieved." Some things do stay the same. 🙂

04/05/2024

An event has landed on your desk, and you've always loved being involved with events. You're also mindful of maintaining a healthy work-life balance.

Balancing event planning with existing responsibilities can be a juggling act, especially when striving to avoid those marathon 10-hour workdays.

This is where outsourcing can help. No budget? We'll work with you to find the budget. That might be in what we'll save you by negotiating contracts with vendors, or by building out robust sponsorship options, or by ensuring your registration fees cover the expenses.

We'll help you streamline processes, maximize efficiency, and bring you a talented, experienced team. Together, we'll ensure this event shines while also safeguarding our well-being.

Here's to embracing new opportunities, maintaining balance, and delivering exceptional results! 💼✨

04/04/2024

🌟 Are you finding it increasingly challenging to stick to your event budgets? 🌟

If so, it might be time to consider bringing in an experienced event professional. Here's why:

🔹 Negotiation Expertise: We know how to navigate contracts and negotiate with vendors, ensuring you get the best deals and avoid unexpected charges.

🔹 Industry Insight: With our ears to the ground, we stay ahead of emerging trends and potential extra costs, saving you from surprises down the line. (Today's item was venues charging a fee for any special meals, so if someone has an allergy to garlic and onions that might cost you an extra $10)

🔹 Buying Power: Leveraging our extensive network and cumulative event spending power, we can secure more favorable rates and terms from suppliers.

🔹 Access to Resources: We often have access to specialized software licenses at a fraction of the cost, helping you optimize your budget without sacrificing quality.

Don't let escalating event expenses derail your plans. Invest in the expertise of an event planner with years of proven success. Ready to take control of your event budgets? Drop me a message to get started! 🚀

03/20/2024

🍷 Ready to uncork some thoughts on wine service? Whether it's the beginning of the week or the end, it's always a good time to plan the wine at your event.🥂

🌍 Let's start with the importance of sourcing wines as local as possible. Not only does this support local vineyards and reduce carbon footprints, but it also allows us to savor the unique flavors of our region's terroir.

💡 Ever been at a table where the bottle of white is left untouched while the red drinkers hope for just one more sip? Serving wine rather than just placing bottles on the table can prevent such delightful issues. Cheers to ensuring everyone's glass stays perfectly paired!

🏠 Exploring venues? Consider ones that offer wine service beyond the standard pour. Whether it's selling bottles directly at the table, featuring a dedicated wine bar, or even a special wine sales area, these options elevate the wine experience for all.

⏰ And remember, good wine service is like a fine wine itself - it takes time and planning. Thinking about wine well in advance ensures a smooth and enjoyable experience for all involved.

Here's to a week filled with great wine and even better company! 🍇

03/19/2024

🌟 Don't let hidden costs sneak up on you when planning your next event! 💸✨ Our team can help you calculate all the little details that could drain your budget. From last-minute changes to unforeseen expenses, we've got you covered. Let's make your event a success without breaking the bank! 💪🎉

03/06/2024

Navigating event budgeting is like raising a puppy – the initial investment seems reasonable, but it doesn't take long before unexpected costs start adding up. Take room rates, for instance. A hotel might quote you $249 per room, which seems manageable at first glance. However, as you delve deeper into the fine print, additional charges like tourism tax, resort fees, and sales taxes emerge, much like unexpected vet bills for your furry companion.

Suddenly, that seemingly reasonable room rate becomes a much bigger expense. For example, that $249 room might end up costing you $320 once all the additional charges are factored in. It's a stark reminder that just like with puppies, event budgets require careful planning and consideration of hidden costs.

And guest rooms are just the beginning of the journey. Stay tuned for more insights on managing event budgets, and let's work together to ensure your next event stays within budget. With my background in accounting (thanks, Dad!), I'm here to help you navigate the financial landscape and avoid any budgeting surprises along the way.

03/04/2024

You're attending an event and the speaker is going on and on and on and you know lunch is about to start, people are getting restless but there doesn't seem to be anyone trying to get the speaker off the stage.

This tells me a few things:
- there wasn't great communication with the speaker in advance to confirm how long they had to present
- there isn't a timer clock present for the speaker
- there isn't a clear communication path for the host to interrupt the speaker

There are easy solutions and practices to put into place to make sure your event runs on time and speakers don't wreck havoc with your schedule. Reach out if you want some help putting these into place for your events!

Address

#400, 305/4625 Varsity Drive NW
Calgary, AB
T3A0Z9

Opening Hours

Monday	9am - 5pm
Tuesday	9am - 5pm
Wednesday	9am - 5pm
Thursday	9am - 5pm
Friday	9am - 5pm

Telephone

+14032777377

Website

http://www.detailsinc.ca/

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Videos

🌱 Embracing Sustainability in Event Planning 🌍 In the events industry, we often find ourselves at a crossroads between delivering memorable experiences and being mindful of our environmental impact. While historically our industry hasn't been synonymous with eco-friendliness, it's refreshing to witness the positive shifts towards sustainability that many of us are championing. Here are just a few examples of how we're working to make our events greener: 🌐 Virtual Meetings and Events: By leveraging technology, we're reducing the need for extensive travel and slashing carbon footprints associated with flights across the country or globe. 💧 Encouraging Reusable Bottles: Instead of providing single-use plastic bottles, we're offering convenient stations for refilling reusable bottles, minimizing plastic waste and promoting hydration in an eco-conscious manner. 🍽️ Cutting Back on Disposable Items: We're saying goodbye to "to-go" cups on buffet lines, opting instead for sustainable alternatives to reduce unnecessary waste at our events. 🚩 Digital and Reusable Signage: Investing in digital signage and durable, reusable signs not only minimizes paper waste but also ensures that our messaging remains impactful and relevant for years to come. 🥗 Mindful Catering: By meticulously planning catering quantities, we're reducing food waste and ensuring that every bite served contributes to a more sustainable future. These are just a few steps we're taking towards a more sustainable approach to event planning. The journey to greener events is ongoing, and we're committed to exploring new ways to minimize our environmental footprint while maximizing the impact of every gathering we manage. Let's continue to innovate, collaborate, and inspire positive change within our industry and beyond! Together, we can make every day Earth Day. 🌿 #SustainableEvents #GreenInitiatives #EventPlanning #EnvironmentalImpact #EarthDay

For Global Meetings Industry Day and Throwback Thursday I thought I'd show you how planners used to do their floorplans - with stickers and templates. We've come a long way with our technology (thank goodness!). Details was established in 1988, when registration forms were mailed out and returned with a check. I'm sure they weren't predicting online registrations and AI, just like I can't imagine where things will be 40 years from now. But even in 1988 one of the key signs for success was "goals and objectives were achieved." Some things do stay the same. 🙂 #GMID #GlobalMeetingsIndustryDay #throwbackthursday #KickingItOldSchool #Floorplandesign #MPI #PCMA #ILEA #eventprofs

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Our Story

Founded in 1988 and based in Calgary, Alberta, Details Convention & Event Management takes a dedicated approach to planning your conference or event with strategic results. Details! pays attention to even the smallest of event planning details, and we make sure your conference, event, social program or meeting culminates in a memorable experience for you and your guests.

The team at Details! is led by trained, certified event-planning professionals who have the expertise, technology and resources to take your event to the next level. You need an ROI on your meeting investment to deliver the best event experience to your participants. Our experienced event planning professionals are committed to delivering innovative, risk-reducing solutions and using the latest digital equipment and software to provide technology solutions to meet your event goals. With over 25 years of industry experience, our team’s event planning qualifications and can’t be matched!

When you leave your event details to Details!, you’re trusting it to the best.